HomeMy WebLinkAbout1984-08-28 - MinutesFAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
72702 (501) 521-7700
PRAB
August 28, 1984
The Parks and Recreation Advisory Board came to order at 4:05.
MINUTES: Minutes of the August 14 meeting were approved as
mailed.
BUSINESS:
I. Arts and Crafts Teaching Facility Proposed: Dale Clark
presented a proposal from Jim Glenn requesting establish-
ment of an arts and crafts teaching program and facility
within the Parks and Recreation Department. Courses
would be offered primarily to adults. These would include
pottery, weaving, jewelry making, and a range of two
dimensional arts. The proposal would also include esta-
blishing a steering committee and a Council of the arts
people.
PRAB discussed that a need assessment for such a program/
facility be conducted in conjunction with an inventory
of what is currently being offered by the Youth Center,
School, University, commercial business. Clark commented
that it would be best for this interest group to be
under the guidance and control of the Parks and Recreation
Department. PRAB expressed that the program would need
to be educationally orientated and not part of a business.
The proposal was tabled by the Parks Board and sent to
the Personnel and Recreation Committee to be reviewed
thoroughly.
FAYETTEVILLE, ARKANSAS
F. 0. DRAWER F
PRAB
Page 2
August 28, 1984
72702 (501) 521-7700
II. Softball Evaluation: PRAB discussed that the softball
program needs to be evaluated so that facts can be made
to promote improvements of the softball complex at
Lake Fayetteville. The evaluation was tabled to the
Personnel and Recreation Committee for their recommend-
ation to the Parks Board as to procedures for gathering
the information.
III. Combs Park: Dr. Al Einert was presint to review the pre-
liminary master plan of Combs Park with PRAB. Dr. Einert
stated that he had met with Tom Hughes of the Model
Airplane Club to discuss the recommended location of the
model airplane flying course in Combs Park. Einert
reported that Mr. Hughes walked the area with him and
stated that the area was acceptatle for a course and
thht he would visit with the Model Airplane Club as to
their opinion.
David Lashley reported that in trying to obtain a written
agreement for the use of the land for a park, it was
found that the area that Dr. Einert recommended for the
Model Airplane Flying was above the flood plain and was
not included entirely within the land Dale Christy had
designated. The City does own the land, but there is
an agreement between the City and Industrial Park that
the Industrial Park has the authority to sell the land
to industry and to get a percentage of their money back.
Jim McCord said that the Industrial Park Board has the
authority to control the land until the bond money is
recovered. Dr. Einert talked to the City Purchasing
Agent as to the park side.
Dr. Einert suggested he viewed the matter with four
possibilities:
1) Use all the land at proposed by his master
plan with the 30 -day vacant notice clause.
2) City purchase the land above the flood plain.
3) Ask the Model Airplane Club to help purchase
their site.
4) Combs Park not use the flood plain and the City
endeavor to find another location of the Model
Airplane Course.
FAYETTEVILLE, ARKANSAS
P. D. DRAWER F
PRAB
Page 3
August 28, 1984
12702
(501) 521-7700
Dr. Einert's master plan of Combs Park was devised as
he recommended the utilization of the land.
MOTION: Melton/Sego PRAB adopt Dr. Einert's preliminary
Master Plan and for the plan to be presented to the City
Board of Directors for their approval. (Passed 5-0)
David Lashley will visit with Jim McCord, Dale Christy,
Mayor Paul Noland, and Don Grimes as to possible agree-
ments. Dr. Einert will present the final report of the
Master Plan of Combs Park to the City Board of Directors
at the September 18th meeting.
IV. Green Space Ordinance-Oakshire Apartments Phase 2.
Oakshire Apartments Phase 2 was presented at the last
Platt Review meeting for the Park Boards recommendation
of land dedication or money in lieu. The complex will
contain 56 multi -family units on approximateoy 1.9 acres.
It is located on Highway 45 and 265, which is in the
Northeast Park eistrict. The park service area is
Crossover Park. Land dedication requirement is .056
acres or money in lieu of is $4,760.
MOTION: York/Ryan To recommend a Green Space require-
ment of money in lieu of land for Oakshire Apartment
Phase 2. (Passed 5-0)
V. Park Development Reports:
Walker Park North: The northern part of the playground/
picnic area has been cleared and the location of the
facilities has been marked. The parking lot/ basketball
courts are completed.
Charles Finger Park: The redwood playground apparatus
swing bench, picnic tables, park benches, and merry-
go-round have been installed. The open pavilion and
a few picinc tables and benches are yet to be installed.
Wilson Park Parking Lot: The City Purchasing Agent
has opened engineering bids for Wilson Park Parking Lot #1
to be reviewed on September 10th at 10 am, City Hall
Room 209.
VI. State Parks and Recreation Annual Convention: The
Arkansas Parks and Recreatioi Annual Convention will be
_held September 16 17 and 18 at Continuing Education
Building in Fayetteville.
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
PRAB
Page 4
August 28, 1984
MEETING ADJOURNED:
NEXT PRAB MEETING:
72702 (501) 521.7700
6:25
Tuesday, September 11, City Hall Room 326.
Respectfully submitted,
ORAtaU ( Lucx..
onnie Edmonston
Administrative Assistant
PRESENT: Dale Clark, David Lashley, J.O. York, Beverly Melton,
Rodney Ryan, Charlie Sego, Connie Edmonston, Al Einert
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
72702
PARK & RECREATION DEPARTMENT
(501) 521-7700
State Class E Slowpitch Tournament
Lake Fayetteville Softball1Complex
August 10, 11, 12 !48'1
Survey Results:
51 teams entered 6 of the teams were from our district so they
were not surveyed
Teams were randomly selected from the 45 possibilities
24 Teams were sellected - percentage of teams surveys - .533
1. Players attending: 311 total; team size ranged from 10 to 17
Average team size - 13 players
2 Number of team spectators: 409 total;
Range: one team 0, 5 - 40
Mean number of spectators: 17.8
3 Miles traveled to tournament: Range 50 to 300 miles (one way)
Mean miles traveled: 186.8 miles
4 Nights stayed in Fayetteville: Range: one team 0; others 2 to 3
Mean Nights stayed: 2.22
Number of rooms needed for team & spectators:
212 Total Range 3 to 15 one team 0
Total Nights lodged times rooms: Total 461
5. Cost of team/fan lodging: Total Cost: $16,237
Range: 0 (one team) to $1,620
Average Cost per team: $706.
6. Number of meals ate in Fayetteville restaurants:
Total number of anticipated meals: 5,774
Average number of meals per team: 241
Cost of meals for players/fans: Range: $72 to $2,164
Total cost $25,163
Average cost per team: $1,048
8. Rating of Lake Fayetteville Softball Complex facilities:
only 7 responded 5 point Likert Scale
3 -Average; 3 -Good; 1 -Needs improvements
9. Suggestions: Lights too low; Rest rooms need improving;
Need paper towls in rest rooms; Need top on stands;
Lighting needs improved; Give trophies for top 5;
Lights too low; No access to dugout for vehicle
to unload.
0
FAYETTEVILLE, ARKANSAS
P. 0. DRAWER F
State Class E Slowpitch Tournament
Survey Results
Page 2
72702 (501) 521-7700
Conclusions:
Assuming there wasa true random sample of the teams and spectators
attending the State Softball Tournament, the following assumptions
were made:
- Out of town players brought into Fayetteville: 13 x 45 = 585
-Out of town spectators brought into Fayetteville: 17.8 x 45 = 801
*TOTAL NUMBER OF PLAYERS/SPECTATORS BROUGHT INTO
FAYETTEVILLE FOR THE STATE TOURNAMENT:
(Consisting of 45 out of district teams)
-For a weekend tournament consisting of 3 days,
teams usually started2 nights in Fayetteville
1,386
- Average number of rooms needed per team = 9
45 teams x 9 room/team = 405 rooms needed/night
405 rooms x 2.22 nights = 899 rooms needed for a weekend tournament
- Number of meals ate in Fayetteville restaurants:
SI/team x 45 teams = 1040 meals
It, trsos
FOOD/LODGING COST ESTIMATES
-Lodging Cost: Average cost per team $706 x 45 teams = $31,770
- Restaurant Food Cost: Average cost per team $1,048 x 45 = $47,160
*TOTAL COST OF FOOD/LODGING FOR A WEEKEND TOURNAMENT $78,930
This survey did not include cost of recreation,
liquor and merchandise bought in Fayetteville.
These would bring in a substantial amount of revenues
into the City in addition to the $78,930.
The survey was taken on Friday evening, which was the first
evening of play, and on Saturday morning. Team managers and/or
coaches estimated the information given in the survey results.
However, this survey does indicate that hosting a State Softball
Tournament does bring people to visit our City and it definitely
does make the City money from the taxes collected on items
purchased.
COMBS PARK PRELIMINARY MASTER PLAN REVIEW
7/31/84
FUTURE PARK SERVICE HEADQUARTERS - Consideration should be given to the reuse
of the existing pump station building, and the existing house as a replacement
of the park service facility currently located in Wilson Park. The structures
appear to be in relatively good condition, and the location is secluded yet
convenient.
RIVER ACCESS AREA - The proposed river access area is intended to provide an
easy spot to get to the river to launch a canoe or for fishing. A small dock
would be ideal for this use, and a small parking area would be needed to avoid
carrying canoes a long distance.
PICNIC AND PASSIVE RECREATION AREA - The picnic and passive rec. area would
have 10 tables, restrooms, and unprogrammed open space. Restrooms should be
built up to a level above the flood plain and should be kept in a location
easily visible from the parking lot. This area was selected for this use
because of its natural beauty, easy access, and the availability of shade.
PRACTICE SOFTBALL FIELDS - A total of! four 300 foot softball fields are
provided. It appears that some of the natural vegetation buffer to the south
will have to be removed in order to allow adequate space for this use. A
replacement buffer should be planted if the existing one is removed. Perhaps
the existing vegetation could be saved if two of the fields could be smaller.
This area was selected for the softball fields because the size and shape of
the clearing was better suited to ballfields, and because of this end of the
sites close proximity to the existing Babe Ruth Park. The pedestrian path and
service drive could possibly be linked to Babe Ruth Park to allow easy access
for both service vehicles and park users.
PRACTICE SOCCER FIELDS - Four full size soccer fields are provided. These
fields can also be used sideways to provide eight youth size fields. This area
was selected for soccer because the fields can be sited with plenty of room
and proper directional orientation, within the existing clearing.
MODEL AIRPLANE AREA - The model airplane area provides plenty of space for the
club to develop a facility which will suit their needs. Funding for
development of this area should come from the model airplane club, however the
Department of Parks and Recreation should retain the right to approve or
disapprove the plans before any construction is done. This suggestion is made
to insure that all structures built in a park meet the quality standards which
the public expects from the City. This area was selected for use by the model
airplanes because the separation of this area from the rest of the site will
insure that there are no conflicts betweL,n the different uses of the park.