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HomeMy WebLinkAbout1982-04-13 - MinutesPRAB MEETING April 13, 1982 The Parks and Recreation Advisory Board meeting came to order at 4:30 pm at City Hall. MINUTES: Minutes were approved as mailed. OLD BUSINESS: 1. Plat Land on Sequoyah South: The Parks and Recreation Department is entitled by,:Ordinance 2695 to approximately two acreas of land on the Sequoyah South Plat Mr. Stephens, the landowner, had talked in terms of a seven acrea park in the open area around the pond. The exact acreage needs to be determined and plotted. The Board expressed that they were not interested in buying additional land there, but would be interested in the land for a park if it were dedicated. 2. Wilson Park Sub -Committee: Chairperson, Beverly Melton reported that the sub -committee meeting on April 5th was very poorly attended . The committee is still opened to all suggestions. The next meeting will be held on Monday, April 19 at 3:30 pm, Central United Methodist Church (Bob Cantrell's Office). Beverly Melton reported that Mr. Clayton has equipment on the way to count the traffic on Wilson Street. The Sewers are also being investigated and are in the plan to bring them up to standards. 3. Washington Mountain Land Aquisition : The Board talked about what will happen if they do not have enough money for the land acquisition. The land has been surveyed and an appraisal is being worked on- by administration, 4. Walker Park North Development: Connie Edmonston reported that Rick Mason said he is waiting for the City Board to say what steps need to be taken for this project. NEW BUSINESS: 1. Softball : Dale Clark reported there are fifty-two slow pitch teams playing on three fields with four games a night on each. The. Umpire's .Association is again headed by Jack Looper by contract labor. He receives one dollar per umpire scheduled. Umpires receive $6. 25 per game., and scorekeepers receive $3. 35 per game. Discussion was also on to contract labor for scorekeepers as they do for umpires. Dale Clark said that he wants to keep control of the fields and concessions under Parks and Recreation. The board questioned the legality of not taking social security and taxes out7.the umpires and scorekeepers paychecks. There are twelve fastpitch teams and they play at Asbell Park. Page 2 PRAB April 13, 1982 2. Greathouse CD Money: The Board expressed their concern for the bridge at Greathouse Park. CD Money has provided $2900 which probably will not even cover the cost for an engineer study The Motion was approved to go ahead and see if Parks can build the bridge. ��oo���oyOlh 3. Lake .Wsn: Dale Clark said that he would like to look at the house at Lakend see if it is worth salvaging. There are problems now with transits living in it and something needs to be done with it. The Board approved for Clark to go ahead and take the necessary actions. 4. Volleyball Sand Court Request: Dale Clark received a request from the Ozark Volleyball Club to build a volleyball sand court that will cost approximately $1,0000. The Board discussed the possibility of .locating the court on either the North or South side of Lake Fayetteville. A court would entaletremoving six inches of the top soil( and replacing it with sand. The court would be 40' x 80'. Medal post would need to be installed for standards. Discussion was on the possibility of using a checkout/rental system for the net. The Board approved this project under the condition the club would contribute matching funds (each $500)• They suggested the possibility of the club hosting a volleyball tournament to raise funds. 5. Parks Service Projects: Connie Edmonston reported that the following groups (ranging from 8 to 30 people) have helped paint bleechers, announcers stands, dugouts, parking post; setup and installed bleechers at Walker Park; or have raked and ‘help pickup trash in the parks: Farmhouse Fraternity, Lambda Chi Alpha Fraternity, Freshmen of Farmhouse, Pi Beta Phi Sorority, Phi Delta Theta Fraternity, Tau Beta Psi Fraternity, Lambda Chi (helped twice), the Freshmen Fraternity and Sorority Councils, and the Phi Gamma DeltSta Fraternity. Hopefully this will be an annual service project that these organizations will do for the city. Beverly Melton suggested getting the dormitories to help with cleanup for this fall. 6. Drama Workshop: Connie Edmonston reported there are thirteen children taking the Drama Workshop. She was very impressed with the class and encourages the Board members to attend one. of their meetings on Thursdays from 3:30-5 pm at the First Baptist Church Fellowship Hall. 7. Concession cups: Dale Clark and Connie Edmonston are working on getting styrofoam cups with Fayetteville Parks and Recreation written on them to sell drinks in. A university class is designing a logo to be placed on the cups. The cups will be a little late for the season. They will .... be used at the softball fields and the swimming pool concessions. 0 0 Page 3 PRAB April 13, 1982 8. Walker Park South CD Project: Dale Clark said that the inspection of Walker Park South CD Project was approved and signed. Baseball is responsible for fencing the ball fields. The Board questioned screening above the spectators at the ball fields. They decided to wait and see if they really are needed. The Board approved to have a Public Opening of Walker Park South. Discussion was on having a ribbon cutting ceremony with the Mayor present on the opening day of baseball: having a handball/racketball match; possibility of the •high. school band playing, etc. Dr. Ryan and Connie Edmonston will work on the ceremony. 9. Wilson Park - Hooligan problem Beverly Melton suggested placing a new light fixture at the curve of Prospect and Grog where the shelter is to possibly help eliminate the problem with the congregation of the hooligans. The Board did not feel that lighting would help very much, that they need more police help. Dale Clark wrote a letter to the police recently requesting additional policing of Wilson Park. 10. Spring Tour - The PRAB set their annual Spring Tour to be held inplaee of their Tuesday, May llth meeting at 4pm. Hopefully the's`e will be •.Rime to tour all of the parks in one meeting. Board members are to check their schedules so that everyone can attend. MEETING ADJOURNED at 5:50 pm NEXT MEETING: The next PRAB meeting will be held on Tuesday, April 27th at 4pm, City Hall, Respectfully submitted, onnie Edmonston Administrative Assistant In Attandance: Dale Clark, George Knight, Beverly Melton, Rodney Ryan, Bill Waite, Charlie Sego, Roney Thomason, Connie Edmonston 0 FAYETTEVILLE, ARKANSAS F. 0. DRAWER F 72701 1501) 621.7700 WILSON PARK SUB -COMMITTEE MEETING MINUTES April 5, 1982 PRESENT: Beverly Melton, Bob Cantrell, Gene Cypert, Connie Edmonston Meeting came to order at 3:45 pm at Bob Cantrell's office - Central United Methodist Church. Chairperson Beverly Melton summarized the items discussed at the Public Meeting on Wilson Park held on March 22. Cypert expressed that he felt it was the responsibility of the Parks and Recreation Board to take care of many of these problems, or to direct them to the right body in power. The following ideas and suggestions were made: Melton: Would like to eliminate vehicle traffic in the park by providing exterior perimeter parking. Would need to consider access for sanitation, etc. Cantrell: He could see providing diagonal parking on Prospect St. and parallel parking on Louise St. An attractive fence around the park would be nice - possibly a cable type. Have only one entrace to the park in which to maintain the new pool area. He estimated around 300 cars could park around the perimeter on Prospect (north side) and some on the east end - Park St. Melton: Need to consider "pickup and droppoff" areas for the children. Cantrell: Make a parking lot out of the old swimming pool. The creek needs to the landscaped - some soil and cement for the banks and sow it in so it will help limbs, etc. to wash �n down. Melton: Could see the creek made into a play landing. If put a covert in, need to consider the children trying to crawl or play in it on the east side of the park. Cypert: We don't really want to add additional activities. An Cantrell: ampha-theatre would create more noise and parking problems. The four acrea park already has baseball, pool, tennis and picnic areas. The pool draws people in the daytime. - Alot of expense if take out the black top - need to make it look good. Melton: Does not recommend putting parking on Wilson and Park St. Need to check on backing out area required for diagonal parking. Wilson Park Sub -Committee Page 2 - Put stoppers in for parking clear to Park St. - Need lights for parking on northwest side - have mercury vapor lights. - If the park is fenced, have a police lockup at night. Cantrell: Believes that if there is not good access to every part of the park, it will cut down on its useage. - Need to look into bumpers and the liability of them. Melton: Speeding is not .so.much a problem inside the park, it is the hooligans gathering. Cypert: If police would be stiff for 30 days, it would help break the hooligan's cycle - the kids monitor the police radio and leave when the police come. Melton: Need to eliminate the noise, drinking and drugs, not so much the kids gathering. Cypert: There is an Ordinance now to get a walking patrolman on Dickson St. Possibly a walking patrolman at Wilson to patrol once a week on different days would help the park's problem. -Low intensity, but lighting is necessary to the park. -Need to keep a low profile on the park - use as a pool area and picnic area. -Possibility of having activities such as horseshoes, shuffle board, crocket (if ground is suitable), and a pavilion. Melton: Need to keep in mind the High Rise is within walking distance. Need to provide benches and activities for them. Cantrell:Have one design for the park such as make all the seating out of redwood. - Have seating around the creek area. - Question: Is fire in the park still allowed? - Have architectual students at the University to help layout the park. Melton: Jogging Trail - Possibly instead of going only around the park to have it in a figure eight. Could have this as an overall plan - phase 1, phase 2, etc. - Make the sidewalks and jogging the same. -Possibility of having the jogging trail along the creek. Need to keep it away from the pool area and parking, picnic area, etc. I ; O Wilson Park Sub -Committee Page 3 Melton: "What is the next step for the sub -committee to make?" Cypert: Get a list of the things needed to be done and make them into a proposal. Need to prioritize them and know what that project will cost. Cantrell: Make a brief questionnaire with all the options and let the committee prioritize them. This prioritized list would include cost estimates. Could also come up with several feasible plans. Since the residents want to be in on the planning, let them prioritize the plans. - Keep in mind that the park is a "city-wide community, not a neighborhood park." -The maintenance building will be phased out when there is another location to put it. -Write the options down in a questionnaire and have it answered at another open meeting. Then take the results to the Parks and Recreation Board that here is the opinion of the sub -committee and here is the opinion of the residents. -The Sub -committee expressed the importance to have all the committee members "two cents" expressed at their meetings. NEXT WILSON PARK SUB -COMMITTEE MEETING - Monday, April 19th at 3:30pm at Bob Cantrell's Office -Central United Methodist Church. 0 FAYETTEVILLE, ARKANSAS POSTAL DRAWER F February 18, 1982 OFFICE OF CITY ATTORNEY Mr. Don Grimes City Manager City Administration Building Fayetteville, AR 72701 72701 (501) 521-7700 RE: Authority of City Commissions and Boards Dear Mr. Grimes: You have requested an opinion from this office regarding the legal authority of City commissions and boards to (1) administer City ordinances or City policy as established by the Board of Directors and (2) negotiate contracts on behalf of the City. The general rule is that no officer or board, other than the governing body, has the power to bind a municipal corporation by contract, unless duly empowered by statute, the charter or authority conferred by the governing body, where the latter may so delegate its powers. McQuillan, Municipal Corporations §29.15 (3rd Ed. 1981 Rev. Vol.). All who contract with a municipal corporation are charged with notice of the extent of its powers and of the powers of municipal officers and agents with whom they contract; if a particular department, board, officer or agent had in fact no power to bind the municipality, there is no liability on the express contract unless it has been properly ratified by the municipality or its conduct has been such as to estop it to deny the validity of the contract. Id at §29.02. Ark. Stat. Ann. §19-708(b) provides that the Mayor shall sign, on behalf of the City, all written contracts, the execution of which has been approved by the Board of Directors. Ark. Stat. Ann. §19-712(e) provides that to the extent that, and under such regulations as, the Board of Directors may by ordinance prescribe, the City Manager may contract for and purchase, or issue purchase authorizations for,tsupplies, materials and equipment and he may contract for (or authorize contracts for) services to be rendered to the City or for the construction 0 Mr. Don Grimes February 18, 1982 Page 2 of municipal improvements; provided in such connection the Board of Directors shall by ordinance establish a maximum amount, and each such contract, purchase or authorization exceeding the amount so established shall be affected after competitive bidding. Based upon the authorities and statutes cited above, it is my opinion that no administrative or advisory board or commission has the authority to negotiate contracts on behalf of the City unless that authority is expressly delegated by the Board of Directors. The question of whether a municipal board or commission. has the authority to administer a local ordinance or established city policy must be determined from the statute or ordinance creating the board or commission and prescribing its powers. For example, Ark. Stat. Ann. §19-2829(c) provides that the planning commission may prepare and shall administer, after approval of the legislative body, regulations controlling the development of land; and, §2-84 of the Fayetteville Code of Ordinances provides that the planning commission shall have such powers and duties as are now or hereafter prescribed or granted by State statute. Ark. Stat. Ann. §19-2829(b) provides that the planning commission may prepare for submission to the legislative body a recommended zoning ordinance for the entire area of the municipality. Thus, the Planning Commission is both an advisory and administrative body. Some boards or commissions are delegated only advisory responsibilities. In such instances, the board or commission does not have the authority to actively participate in the administration of a local ordinance or official city policy as established by the Board of Directors. For example, §2- 99 of the City Code provides that the Parks and Recreation Advisory Board shall advise and recommend to the Director of Parks and Recreation, City Manager and City Board of Directors on all aspects of parks and recreation activities; shall develop annually a suggested work program and operating budget to be submitted to the City Board of Directors by November 1 of each year for the subsequent year; and shall recommend priorities for capital improvments and means for Mr. Don Grimes February 18, 1982 Page 3 financing same, and shall prepare an annual progress report on parks and recreation activities. Unlike the Planning Commission, the Parks and Recreation Advisory Board has not been delegated any administrative authority. As noted above, the authority of any municipal board or commission must be determined from the statute or ordinance creating it and prescribing its powers. JNM:tr 0 3 Sincerely, CITY ATTORNEY f;f-?-G9 /61/46;e2i1 ames N. McCord PAYETTEVILLE, ARKANSAS 0 P. 0. DRAWER F OFFICE OF CITY MANAGER April 2, 1982 72701 15011 521.7700 TO: City Board of Directors FROM: David McWethy, Assistant City Manager RE: . Results of CD priority listing Listed below is a summary of the Board's responses to my March 18 request for your priorities for the implementation of 1982 CD projects. Thanks for your assistance. The individual returns per item varied widely --which indicates to me how important it is that we know the will of the Board as a whole --but there were no changes in the narrative describing the scope of the work, so we will implement them in the order listed, in the absence of official action by the Board to the contrary. (Note: Assuming the Board adopts the Street Committee's recommendation to use the $25,000 in sidewalk money on Fifteenth Street sidewalks, it will be lumped together as if it were one item.) Project: Bold face type 1,ndicates the priority; the numbers are the numerical ranking. Priority: Installation of sidewalks in low- and moderate -income areas; $25,000_ Included with the The Board Street Committee will establish the item below precise location of these. Installation of a sidewalk along 15th Street; $40,000. 1 (3.857) This will be a 4' concrete sidewalk along the north side, from the intersection of South College to the Campbell Soup property line. May be bid in deductive -alternate segments, in case the $40,000 is not enough to fund the entire length. Construction of a building for "Head Start"; $125,000. 2 (4.142) This will be a facility of 3,000 to 3,500 square feet with associated driveway and parking improve- ments, as required by city regulations. It will be built on the Shelter for Victims of Domestic Violence site. A three person committee (one from Head Start, a City Director, and a third party) may be helpful in working with architect in designing the facility. Funds permitting, permanent fixtures may be included. ci1 Street construction around City Hospital; $40,000. The specific improvements (per 12/1/81 Board action) will be as follows: Rock Street (School to West): Widen street and install curb on north side; South Street (School to West) improve the north side to current city standards; and West Avenue (Rock to South): Bring to current city standards. Washington Mountain Park development; $50,000. For development after acquisition, as the Parks & Recreation Advisory Board chooses. EOA weatherization funds; $3,500. Up to this amount, for use exclusively for Fayetteville residents. Floor covering for the Shelter for Victims of Domestic Violence; $2,500. The SVDV Board can select any vinyl or linoleum floor covering that does, not exceed this amount, installed. Smoke detectors for low- and moderate -income families; $4,000. UL- and Fire Department -approved units will be purchased in quantity by the CD Office and installed by the Fire Department in the homes of persons meeting the housing rehabilitation eligibility requirements. They will then become the property, and maintenance responsibility, of the recipient. Walker Park (North) softball and soccer fields; $25,000. This is for one soccer field and one softball field, to serve the needs of the neighborhood, without any lighting, bleachers, fencing, concession stand, restrooms, parking, or earthwork beyond the boundaries of the two fields. Street construction on Oakland Avenue (unpaved portion south of North Street), Berry Street (Oakland to Garland), and Eagle Street (Leverett to Garland); $100,000. The streets would be engineered in the most feasible manner, taking into account existing rights-of-way, structures and trees, and drainage facilities. 3 (4.285) • 7 (7.142) 7 (7.142) 6 (6.571) 4 (5.285) 5 (6.285) 3 (4285) 0