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HomeMy WebLinkAbout1982-02-23 - MinutesPRAB MEETING February 23, 1982 The Parks and Recreation Advisory Board meeting came to order at 4:05 pm in City Hall. MINUTES: Minutes were approved as mailed with the following corrections: James Vig$.aer is not on the Ad Hoc Committee since he is a land owner at Washington Mountain. The Contact Committee with the Engineers of the swimming pool is Beverly Melton from the Parks Department; David McWethy from the City Manager's Office, and Rack Osborn from the Board of Directors. NEW BUSINESS: 1. Kerry Schultz from the U.S. Navy Reserve attended the Board meeting to obtain permission to clear the land and trees around the south property line at Walker Park (North). Motion: Melton/Waite to remove the trees and clearing by the fence for the Navy's security reasons. The motion was unanimously passed. The Board also talked to Mr. Schultz about the possibility of CB helping with some of the Parks ground work at Walker, Asbell, Butterfield, Root, or Industrial Park. Bill Waite will followup on this project with a priority list of the dirt moving areas and some date projections to the CB. Discussion was also on some work at Greathouse Park, which would be a low priority. 2. Mr. Jim Stephens presented a concept plat of a development at Sequoyah South. The Board was very impressed with the layout of the development and the area lies in one of the top priority areas for future Park development. The Board has approximately six months in which to make a decision as to whether they wish to obtain land for a neighborhood park or park money for the Southeast Park District. This Platt is approximately 35 acreas and 17.5 acreas.is open space. Discussion was on the open space around a pond in which Mrs. Stephens said it was fairly level land. The park discussed the possibility of acquiring 10 acreas for a neighborhood park with picnic tables, playground equipment and possibly a softball and/or soccer practice field. The development is for 124 living units. Mr.. Stephens expressed that they would like to know as soon as possible as to the Board's decision of this plat'. Mr. Stephens will meet with any interested Board members this Friday, February 26 at 1 pm at the site. Board members interested in viewing this plat , please meet at the Youth Center at 1 pm Friday. 3. Bob Brandon, Dale Evans, Kathleen Wilson, and Douglas Fee, who*are residents in the Wilson Street area, appeared before the Board to express their concern for the traffic problems and safety of the streets around the Wilson Park. They have started a petition to request positive effort of the Page 2 - PRAB Minutes city to eliminate the traffic problem around Wilson Park. The residents reported that there has been quite a few accidents this past fall around this area and that there was no room for pedestrians walking or jogging. The residents expressed their concern to keep the traffic on Dickson and North Streets, which are commercial streets. The group had proposed at one time a one-way (going clockwise) around Wilson Park. Beverly Melton will bring this problem to the attention of Wilson Park Committee. She inv'ted these residents and any others to attend the p. .meeting. Mrs. Brandon recommended that having a door-to-door survey of the neighborhood might help. The Board recommended that the residents speak to the traffic/street committees about the problems. Dr. Ryan stated that the PRAB should possibly make a recommendation to the streets committee of this traffic problem around Wilson Park and of the need of sidewalks around the park for safety reasons. Discussion was also on a possible speed limit set around Park areas OLD BUSINESS 1. Budget: The Board reviewed the 1982 Budget which is to be approved on March 2nd. The Board discussed their concern of the following changes made to their budget: a. Buildings & Grounds: losing $5,000 over what it cost last year to operate. The Square's Gardens of $3,000 is also included in this line item. Dale Clark will write a memo of the Board's concern of the cut in buildings and grounds. b. Professional Studies: this item suggesting $3,000 was totally cut. The Board expressed that they possibly need to be more specific in the cost for studies such as engineering cost at Asbell, and traffic control and parking at Wilson Park pool. c. The FYC was cut from $35,000 to $32,000. The shortfall of United Funds has shortened the FYC funds, however the Board felt the FYC could get by on this cut. 2. Financial Statements: Connie Edmonston reported that David Hausam will be able to provide us with our percent of the sales tax by the middle of March. 3. C;DnMoney Requests: Bill Waite, Dale Clark and Connie Edmonston met with Rick Mason and David McWethy to discuss the steps for the Board to take on the C.D. request. On the acquisition of Washington Mountain, the following steps are to be taken: a. Wait for permission from Mr. Grimes (property owner of the 15 acreas at the bottom of the mountain) to walk on his land. Once this permission is obtained, Charles Sego will set a on -the -site committe meeting. b Flag the area at the top of the mountain and the trail going up in which the Board is interested in keeping in mind the amountf money they have to spend. Land is approximately $4eto $81an acrea. Page 3: PRAB Minutes c. Next a legal description of this plot d. View what adjustments to be made with the property ownership lines e. Staff function of Rick Mason and David and engineering contract. Walker Park North Development: The transfer was approved from the City Board of CD money from Asbell to Wnikfir-W/`° er Parks'f n *44'h as a line item. The PRAB will get to review the Engineering Plans that are commissioned from CD. The only step the Board can make at this time is to give Rick Mason our drawings of Walker Park North Development. 4. Soccer/Softball Priority List: Bob Braswell and Connie Edmonston made a tour of all the Parks soccer and softball fields. They assembled a priority worklist of the work to be completed before the seasons start. Bob Braswell is working on the list. 5. Walker Park South Development: The engineer is two months late in meeting their contract deadlines. 6. Drama Workshop: The Drama Workshop is scheduled to start on April 1 meeting on Thursdays from 3.30-5:00 pm at the First Baptist Church Fellowship Hall (no charges). Dr. Ryan reported that he will see about the Arkansas Arts Council possibly funding a graduate assistant for the Children's Theatre. A decision needs to be made soon so that arrangements made be made with the University for this assistantship. 7. Dr. Andre: Dale Clark and Connie Edmonston met with Dr. Andre to discuss his interest in donating a dome building as reported by Dr. Romanov. Dr. Andre is interested in donating and errecting a dome shaped building 45 feet high and 2040 square feet for drama. Dale Clark and Dr. Andre agreed that this building would need to be multi-purpose to assure maximum useage. Other activities for useage would be judo, gymnastics, meeting sites, etc. Dr. Andre expressed his motivation was two -fold. One, he would like to have his dome in the parks, and two, he has a "warm -spot" in his heart for Children's Theatre. The city would need to supply the site, slab, framing, roof, interior framing, plumbing, electricsty and such for the dome. The Board discussed possible sites, such as Gregory Park. The Board is looking into the Arts Council, the site of the dome, and public donations for such a project. 8 Dale Clark recommended that the Board renames Walker Park North. Next meeting they will discuss suggestions for the park. will be made. the plot and McWethy to survey MEETING ADJOURNED at 6:30 pm. NEXT MEETING: The next PRAB March 9th, 4 pm at City Hall meeting will be held on Tuesday, Respectfully submitted, Connie Edmonston, Administrative Assistant In Attendance: Dale Clark, David Lashley, Bill Waite, Beverly Melton Charlie Sego, Dr Ryan, Kerry Schultz, Jim Stephens, Bob Brandon, Dale Evans, Kathleen Wilson, Douglas Fee, and Connie Edmonston NORTHWEST ENGINEERS, INC. F. ERVAN WIMBERLY, P.E. HARRY G. GRAY, P.E. February 8, 1982 Board of Directors City of Fayetteville P.O. Drawer F Fayetteville, Arkansas 72701. Directors: Enclosed herewith is our recommended Site and Grading Master Plan for expansion of Walker Park. The goal of this study was to provide as many additional baseball and soccer fields on the 16 acre site as could be economically obtained. The area available will allow the construction of two (2) new softball fields, three (3) new soccer fields, a parking area for approximately 30 vehicles, and a concession building. There is a small area (approximately 1 acre) at the North end of the site which could be developed as picnic and/or play area. • Due to the terrain, earthwork for this re -channeling of Tin Cup Creek will be property in order to fully utilize the development will be extensive. Minor required in the Southwest corner of the site. The estimated cost for construction as shown on the Site Plan is $250,000.00. The itemized cost estimate of the various items of construction is as follows: Earthwork Storm Drainage Rip -rap Seeding and Mulching Paved Parking Lot 4' Chain Link Fence Baseball Dugouts Bleachers Lighting for Softball Lighting for Soccer Concession Building Utilities Landscaping $ 80,000.00 $ 12,000.00 $ 13,000.00 $ 13,000.00 $ 14,000.00 $ 9,000.00 $ 9,000.00 $22,000.00 $ 11,000.00 $ 22,000.00 $ 30,000.00 $ 10,000.00 $ 5,000.00 a Pq.k,� -Nike/Lot Ocvt "rP evt No.* E,,J Pani<-Pf.Y7.. Ey..,P+.e..t TOTAL $250,000.00 1 2too 000.0 0 .�.f, 006 .00 2>?S', 000.00 3o,000 .5;.000 4..s, no These cost estimates are based upon the assumption that the work will be bid and performed by private contractors. Several thousand dollars could be saved if time and other factors would allow some of the work to be performed by civic or other non-profit organizations. 505 WEST ASH ST. P. O. BOX 1173 FAYETTEVILLE, ARKANSAS 72701 (501) 443-4535 • Page 2 The project could be constructed in phases but the grades earthwork to balance (cut.= fill) for the total project. our recommendation that all of the earthwork be performed Sincerely, 11�',VJJ�J ,Harryc?. Gray, .E. / HGG/sjh Encl. shown allow for the Therefore, it is initially. cct. 0 t -".GENERAL FUND DETAIL 1 PARKS AND RECREATION DEPARTMENT GENERAL RECREATION f. 2 @ 01-4-G 7t. Lctua 1980 I 3 timate. II 1981 MEE w. 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LASHLEY PUBLIC ACCOUNTANT ' CRAVENS BUILDING FAYETTEVILLE, ARKANSAS 72701 TELEPHONE 442.5731 To: City Board of Directors City Manager From• 'David E. Lashley, Chairman Parke & Recreation Advisory Board Date: February 9, 1982 At our meeting today we concurred with the action of supporting the school in providing tennis facilities at Bates Park. We had projected two courts for Bates Park in the CDBG proposals for 1982. Therefore, we will need to revise what we have previously submitted. We did not want to use the sales tax allocation for projects that could be funded by other means. But, we see this as a timely and efficient use of the taxpayers money and therefore wish to cooperate with the schools in this project. However, it would be most help- ful for our planning and budgeting purposes to know the exact collar amounts of sales tax allocation as well as our part of the tennis court pQrject. We need this information so that we might anticipate a- vailable funds for other projects. We would like to have some time on your agenda February 16th at which time we would like to present the preliminary plan for Walker Park - North and discuss the possibilities of CDBG funding, or other funding possibilities.