HomeMy WebLinkAbout2011-12-19 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
December 19, 2011, 4 pm
Minutes
Prepared by S. Daniel, Office Manager
Board Members present: K. Agce, L. Dreyer, S. Clark, 0. Ferritor, E. Jordan, M. Malone, and M. Rice. Staff present: I..
Greenwood, L_ Speer, end S. Daniel. Others present: Joel Walsh of the NWA Times.
I. The Board of Trustees meeting was called to order at 4:02 pm. by S. Clark.
Il. Minutes
A. Approval of minutes: D. Ferritor moved to approve minutes of 101711; K. Agee seconded. All voted aye.
Ill. Reports
A. Management Reports
1. 2011 accomplishments: L. Greenwood noted the list was submitted to Mayor Jordan. SRC
recorded the highest attendance ever.
2_ Key upcoming; events: L. Speer noted continuing partnerships, the beeinning of the Civil War
series, "Let's Talk About It" and an upcoming appearance by Kim ftosenstock.
3. October-Rovember strategic pi;m progress: L. Greenwood reported "food for fees" brought in
over 2000 pounds of food for CEO, Pet food donations for Rantfor's Pantry exceed 1000 pounds.
FPL staff donates small gifts to residents at City Hospital.
4. Update on 2011 objectives: Most objectives have been accomplished.
5. bctober/November 2011 performance measures: Circulation is 2.0% ahead of last yoar's. Staff
will check on below-average eFPL and report at the next board meeting.
0. Financial Reports
1. M. Rice moved to extend the contract with OKD, scheduled to expire an 12/31/11, for an
additional months with an option for 6 months. D. Ferritor seconded. After dlscussion, M.
Rice amended the motion to authorize extending the contract for 4 months with the board to
re-evaluate the need for additional services at that time. E. Jordan seconded. All voted ave.
2. D. Ferritor moved to release the Eiten Shively bequest to the Foundation for management. K.
Agee seconded. All voted aye.
IV. Old Business
A. Patron usage on the Wednesday before 7hanksgiving is high; staff recommends library not close earlier.
B. Search Committee update: D. Ferritor reported the committoo recommended 5 candidates for further
consideration by the Board: Daniel Gibbs, Dill Johnson. David Johnson, Barbara O'tl;va and Steven Thomas.
V. New Business
A. Memo: Library materials budget roti forward: M. Rice moved to approve the staff recommendation; E. Jordan
seconded. All voted ave.
D. Memo: 2012 Board meeting schedule: M. Rice moved to approve staff recommendation. K. Agee seconded.
All voted aye. Rote: Meetings to be in Ann Henry Board Room, contrary to memo.
C. Memo: Policy 1F Fees 2012: M. Rice moved to approve staff recommendation; 0. Ferritor seconded. All voted
aye.
0, Memo: Fund transfer: D. Ferritor moved to approve staff recommendation; M. Rice seconded. Ali voted ave.
r:. Memo: 2012 budget; M. Rice moved to accept staff recommendation; I.. Brewerseconded. All voted aye.
VJ. Executive Smsion: M. Rice moved to enter executive session for the purpose of discussing the 5 candidates
recommended by the Search Committee: E. Jordan seconded. All voted AYE. Executive Session began at 4:45 pm.
VII. M. Rice moved to return to regular session; E. Jordan seconded. All voted AYE:. Regularsession resumed at 6:10 pm.
VIII. K. Agee moved to invite Daniel Gibbs, David Johnson and Steven Thomas to interview for Executive Director. M.
Rice seconded, All voted aye. Interviews planned for mid January and to include the Board, Foundation, Mayor
Jordan, Friends of Fayetteville Public Library, staff, and public.
IK. Adjournment. M. Rice moved to adjourn; t. Brewer seconded. All voted aye. Meeting adjourned at 6:20 pm.
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