HomeMy WebLinkAbout2011-04-18 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
April 18, 2011
Minutes
Prepared by S. Daniel, Office Manager
Board Members present: L. Brewer, D. Ferritor, M. Malone, S. Clark, M. Rice, E. Jordan, and Kim Agee. Staff
present: S. Thorup, L. Speer, C. Rew, S. Foley, L. Yandell, S. Palmer, and S. Daniel.
I. The Board of Trustees meeting was called to order at 4:00 p.m. by L. Brewer.
II. Swearing in of new trustee: Judge Rudy Moore swore in Kim Agee for a term ending April 1, 2016.
111, Minutes A.) Approval of Minutes: M. Rice moved to approve minutes from the February 21, 2011 meeting.
D. Ferritor seconded. All voted aye. B.) Signed minutes from December 20, 2010 were submitted.
IV. Reports. A.) Management reports. 1.) Key upcoming events - S. Thorup noted Dr. Charles Robinson will be
speaking at FPL about his new book. The Friends of the Library will hold a book sale on Saturday, May 7.
The Chamber of Commerce is'partnering with the library to collect 2500 books for children's programs. M.
Rice encouraged the board to participate in the effort. 2.) February - March strategic plan progress - S.
Thorup noted the success of the Alexander McCall Smith event with between 450 and 500 people attending.
L. Speer has been accepted into UA See Change, a 7 -month course instructed by Dr. Margaret Reed for
people involved with nonprofits. S. Foley announced a P&G grant of $5,000 for Reading Road Show. The
fourth certification has been submitted for the NE14 grant. L. Speer is meeting with Fayetteville High School
librarians to pursue partnership opportunities. 3.) March 2011 performance measures - S. Thorup reported
March's circulation was the highest in FPL history, despite an 8% dip in visits due to 7 closed days/late
openings in February. The high circulation combined with the several closed days suggests that electronic
resources are being heavily used. Approximately 7,000 cardholders whose accounts had been inactive for at
least 3 years were purged. 4.) Chart of the meeting -- Volunteer hours are steadily climbing. 5.1 Special
announcements: Sarah Terry has resigned for a new position. The Master Gardeners of Fayetteville have
adopted the FPL grounds as their project for 2011. They will begin May 1. B.) Financial reports: Fines
and fees are down slightly due, in part, to the decrease in DVD fines. Staff will monitor this trend and keep
the board apprised. FPL funds at Merrill Lynch have been moved to First Security Bank in Fayetteville.
V. Old business. A.) Teen area expansion: S. Palmer noted the expansion is ahead of schedule. The first coat
of paint is on; we are waiting on furniture orders. B.) CCTV upgrade: The upgrade is about half done with
cabling in place, part of the networking installed and cameras to arrive in 2-3 weeks.
VI. New business. A.) Appointments l.) Check signers: S. Clark and M. Malone 2.) Nominating committee: E.
Jordan and M. Malone B.) Budget adjustment - accept & appropriate grant funds: M. Rice moved to accept
$5,000 from the LEGO Children's Fund and allocate it to the children's programming budget line for
expenditure; S. Clark seconded. All voted aye. C,) Technology upgrade opportunity • conveyor system: FPL
has the opportunity to upgrade - at a steeply discounted price - from its current high -maintenance pneumatic
system to an all electric system with a non-proprietary platform. M. Rice moved to allocate up to $1000000
from unrestricted reserves to be used only as needed to supplement existing budget resources and only if the
city purchasing department confirms this project does not have to be bid. S. Clark seconded. All voted aye.
0.) Staff presentations: L. Speer showcased Universal Class which allows all FPL card holders access to
online classes that provide CEUs. L. Yandell demonstrated FPL's new website designed to be a true digital
branch with improved functionality and fully integrated patron accounts.
VII. Adjournment: D. Ferritor moved to adjourn; M. Rice seconded. All voted aye. Meeting adjourned at 5:26
p.m.