HomeMy WebLinkAbout2010-10-18 MinutesFayetteville Public Library Board of Trustees Regular Meeting October 18, 2010 Minutes Prepared by S. Daniel, Office Manager Board Members present: L. Brewer, 0. Ferritor, M. Malone, S. Clark, M. Rice, B. Schaffer and E. Jordan. Staff present: S. Thorup, C. Rew, L. Speer, S. Foley, S. Palmer, L. Greenwood, S. Brooks, and S. Daniel. Others: T. Hernandez of NWA Times, Denise McNerney of iBossWell, Inc., Missi Walker of Missi Walker Interior Design, Bob Kohler of Kohler Design Office, Inc., Kelly Zega of Cox Communications, and Morgan Hooker, general contractor. 1. The Board of Trustees meeting was called to order at 4:01 p.m. by L. Brewer. II. Special Presentation: L. Brewer presented Lolly Greenwood with a certificate of achievement for receiving the Ann Lightsey Award. Ill. Approval of minutes. D. Ferritor moved to approve minutes from the August 23, 2010 meeting. M. Rice seconded. All voted aye. IV. Special Presentation: K. Zega of Cox Communications announced a gift of $75,000 to fund a Cox Communication Technology Center/Lab for the teen space. V. Reports. A.) Management Reports. 1.) Key Upcoming Events - S. Thorup highlighted author Rebecca Skloot's appearance at FPL on 10.21.10. 2.) Strategic Plan Progress - S. Thorup noted National Friends of the Library week and M. Rice's editorial on same. A Community Development Block Grant enabled FPL to improve handicapped accessibility in the upstairs bathrooms and improve lighting around the handicapped parking stalls. The IT department deployed a beta version of the mobile website. A staff appreciation event was held. The retention rate on the management team is 100% during the ED'S first year. L. Speer noted the start of the 2ntl annual Hit the Target family reading program and completion of the 41" annual Ozark Writers Live event with 300 participants. 3.) July Performance Measures - S. Thorup noted the collection size has grown - though weeding to make room for the teen space may lower this statistic. Volunteers have increased 15% and volunteer hours are up 11`Yo over last year. 4.) Chart of the meeting - Holds filled are trending up at 3%. B.) Financial Report - C. Rew reported budget expenditures are on target. VI. Old business. A.) Strategic Planning Process Update - Denise McNerney presented a PowerPoint explaining the process and basics of the new Strategic Plan. Detail will be provided to the Board through secure access to an online site. B.) City Budget Sheets - show a flat budget. C.) Teen Area Expansion Update - Bob Kohler and Missi Walker presented the updated design. FPL will ask the city to waive permitting fees. M. Rice moved to proceed with plans. S. Clark seconded. Discussion followed. M. Rice moved to amend the motion to proceed with plans but only if under $214,347. S. Clark seconded. Discussion followed. M. Rice moved to amend the motion to approve the teen space expansion design and send it through the proper bid process for construction. S. Clark seconded. All voted aye. S. Clark moved to accept $149,300 into the budget ($75,000 from Cox Communication and $74,300 from the Otwell Fund (of which $48,500 is for furnishings, monitors, and shelving and $25,800 of which is for design fees). M. Rice seconded. All voted aye. M. Malone moved for a special board meeting on November 15 at 4 pm to open bids. M. Rice Seconded. All voted aye. VII. New business. A.) 2011 Meeting Dates - D. Ferritor moved to approve. M. Rice seconded. All voted Aye. B.) By-law Revisions - B. Bassett -Schafer moved to approve the bylaws revision. M. Rice seconded. All voted AYE. Policy 1C: Closed Dates. M. Rice moved to approve the policy and add MLK day as a staff training day; S. Clark seconded. All voted aye. Policy LG: D. Ferritor moved to revise the policy so that patrons are placed in conditional status for 12 months and then approve as revised. M. Rice seconded. All voted aye. VI Il. Adjournment: D. Ferritor moved to adjourn; M. Rice seconded. All voted aye. Meeting adjourned at 5:44 p.m,