HomeMy WebLinkAbout2010-08-23 MinutesFayetteville Public Library Board of Trustees Regular Meeting August 23, 2010 Minutes Prepared by S. Daniel, Office Manager Board Members present: L. Brewer, D. Ferritor, M. Malone, S. Clark, M. Rice and B. Schaffer. E. Jordan and M. Malone. Absent: Staff present: S. Thorup, C. Rew, L. Speer, S. Foley, S. Palmer, J. Atha, M. Raine, L. Yandell, D. Wax, G. Jelinek, S. Houk, S. Terry and S. Daniel. Others: Skip Descant of NWA Times, Denise McNerney of iBossWell, Inc. I. The Board of Trustees meeting was Called to order at 4:07 p.m. by L. Brewer. 11. Approval of minutes. D. Ferritor moved to approve minutes from the June 21, 2010 meeting. M. Rice seconded. All voted aye. III. Reports. A.) Management Reports. 1.) Key Upcoming Events - S. Thorup highlighted a presentation about the solar test bed project and the 4`a annual Ozark Writers' Live program. 2.) Strategic Plan Progress - S. Thorup introduced the FPL management team and Laura Speer as the new Director of Library Services. Clarence Burgess of Life Styles has been hired as a permanent employee. Hotspur Closser, a recent MLIS graduate, has moved from an internship to a regular appointment in Youth Services. S. Houk reported that the Chamber of Commerce's book drive collected 2052 books and that a GIF grant has allowed expansion of the Reading Road Show. S. Foley noted that the most recent mailer has begun to generate donations. There will be a press conference on October 6 about the Story of Fayetteville documentary. A recently awarded CDBG grant will enhance ADA compliance on level 400. 3.) July Performance Measures - S. Thorup reported over 100,000 Circe in July and over 1000 new registrations for library cards. Collection size is up over 198. Volunteers have increased 58 and volunteer hours are up 178 over last year. 4.) school Year Reading Club Measures - There were 298 participants. FPL was awarded a Target grant again this year. 5.) Charts of the meeting - SRC participants chart shows 2010 with highest participation ever.. C.) Financial Report - C. Rew reported the budget is generally on track; however equipment and maintenance expenditures are higher than usual due to the solar project. IV. Old business. A.) Strategic Planning Process Update - Denise McNerney distributed a draft of the strategic plan. The process has been inclusive of FPL staff, users and nonusers with the goal of a final plan for board approval in October. B.) Teen Area Expansion Update - S. Thorup distributed a survey that has gone out to teens seeking their input. The designers have also conducted charettes with teens and interviews with staff. S. Clark moved to have a special meeting of the board on September 20 to look at preliminary plans. M. Rice seconded. All voted aye. C.) 2011 City Budget Sheets - S. Thorup reported these are the sheets that she submitted to the city that will roll into the city's budget for approval by City Council. The projected 2011 targets were developed with input from the managers. The overall dollar figure is flat. V. New business. A.) Standing Committee Appointments - Finance Committee to include B. Bassett Schaffer. and E. Jordan. M. Malone will replace E. Jordan on the Art Committee. Nominating Committee to be appointed Spring 2011. B. Bassett Schaffer will be liaison to Foundation Board. B.) Foundation Appointments - D. Ferritor reported that 3 members of the Foundation Board have agreed to another term: Jack Butt, Hershey Garner and Sallie Overbey. The board is expanding t012 members and the new nominees are: Brock Gearhart, Julie Jones, and Nicole Olmstead. M. Rice moved to approve the 6 nominations; E. Jordan seconded. All voted aye. C.) City Request for After -Hours Use of Parking Garage. Request pulled by city; no discussion necessary. S. Thorup notified the board that she gets a number of requests to leave the parking deck lights on later than is customary and makes decisions on a case-by-case basis. VI. Adjournment: D. Ferritor moved to adjourn; M. Rice seconded. All voted aye. Meeting adjourned at 5:10 p.m.