HomeMy WebLinkAbout2010-08-23 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
August 23, 2010
Minutes
Prepared by S. Daniel, Office Manager
Board Members present: L. Brewer, D. Ferritor, M. Malone, S. Clark, M. Rice
and B. Schaffer. E. Jordan and M. Malone. Absent: Staff present: S.
Thorup, C. Rew, L. Speer, S. Foley, S. Palmer, J. Atha, M. Raine, L. Yandell,
D. Wax, G. Jelinek, S. Houk, S. Terry and S. Daniel. Others: Skip Descant
of NWA Times, Denise McNerney of iBossWell, Inc.
I. The Board of Trustees meeting was Called to order at 4:07 p.m. by
L. Brewer.
11. Approval of minutes. D. Ferritor moved to approve minutes from the June
21, 2010 meeting. M. Rice seconded. All voted aye.
III. Reports. A.) Management Reports. 1.) Key Upcoming Events - S. Thorup
highlighted a presentation about the solar test bed project and the 4`a
annual Ozark Writers' Live program. 2.) Strategic Plan Progress - S.
Thorup introduced the FPL management team and Laura Speer as the new
Director of Library Services. Clarence Burgess of Life Styles has been
hired as a permanent employee. Hotspur Closser, a recent MLIS
graduate, has moved from an internship to a regular appointment in
Youth Services. S. Houk reported that the Chamber of Commerce's book
drive collected 2052 books and that a GIF grant has allowed expansion
of the Reading Road Show. S. Foley noted that the most recent mailer
has begun to generate donations. There will be a press conference on
October 6 about the Story of Fayetteville documentary. A recently
awarded CDBG grant will enhance ADA compliance on level 400. 3.) July
Performance Measures - S. Thorup reported over 100,000 Circe in July
and over 1000 new registrations for library cards. Collection size is
up over 198. Volunteers have increased 58 and volunteer hours are up
178 over last year. 4.) school Year Reading Club Measures - There were
298 participants. FPL was awarded a Target grant again this year. 5.)
Charts of the meeting - SRC participants chart shows 2010 with highest
participation ever.. C.) Financial Report - C. Rew reported the budget
is generally on track; however equipment and maintenance expenditures
are higher than usual due to the solar project.
IV. Old business. A.) Strategic Planning Process Update - Denise McNerney
distributed a draft of the strategic plan. The process has been
inclusive of FPL staff, users and nonusers with the goal of a final
plan for board approval in October. B.) Teen Area Expansion Update - S.
Thorup distributed a survey that has gone out to teens seeking their
input. The designers have also conducted charettes with teens and
interviews with staff. S. Clark moved to have a special meeting of the
board on September 20 to look at preliminary plans. M. Rice seconded.
All voted aye. C.) 2011 City Budget Sheets - S. Thorup reported these
are the sheets that she submitted to the city that will roll into the
city's budget for approval by City Council. The projected 2011 targets
were developed with input from the managers. The overall dollar figure
is flat.
V. New business. A.) Standing Committee Appointments - Finance
Committee to include B. Bassett Schaffer. and E. Jordan. M. Malone will
replace E. Jordan on the Art Committee. Nominating Committee to be
appointed Spring 2011. B. Bassett Schaffer will be liaison to
Foundation Board. B.) Foundation Appointments - D. Ferritor reported
that 3 members of the Foundation Board have agreed to another term:
Jack Butt, Hershey Garner and Sallie Overbey. The board is expanding
t012 members and the new nominees are: Brock Gearhart, Julie Jones, and
Nicole Olmstead. M. Rice moved to approve the 6 nominations; E. Jordan
seconded. All voted aye. C.) City Request for After -Hours Use of
Parking Garage. Request pulled by city; no discussion necessary. S.
Thorup notified the board that she gets a number of requests to leave
the parking deck lights on later than is customary and makes decisions
on a case-by-case basis.
VI. Adjournment: D. Ferritor moved to adjourn; M. Rice seconded. All voted
aye. Meeting adjourned at 5:10 p.m.