HomeMy WebLinkAbout2009-10-19 - Agendas - Final•
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FAYEITBVILLB
PUBLIC LIBRARY
Bgond Worth
Lorraine Brewer, President
Beverly Schaffer, Vice -President
Elizabeth Jordan, Treasurer
Board of Trustees
October 19, 2009 4 pm
Regular Meeting
AGENDA
Ann Henry Board Room
Mike Malone, Secretary
Suzanne Clark
Dan Ferritor
Marla Hunt
I. Call to order
II. Minutes
A. Approval of minutes
1. August 17, 2009 regular meeting — page 2-3
2. September 21, 2009 special meeting — page 4
3. Minutes from special meetings at which no action was taken — 5-9
B. Signed minutes
1. June 15, 2009 regular meeting — page 10-11
III. Reports
A. Management reports
1. August -September strategic plan progress — page 12-14
2. September 2009 performance measures — page 15
3. August 2009 performance measures — page 16
4. Chart of the month: Young Adult Circulation Trends — page 17
B. Financial reports
1. August 2009 budget comparison — page 18
2. August 2009 balance sheet — page 19-20
3. August 2009 profit and loss — page 21-23
4. September 2009 budget comparison — page 24
5. September 2009 balance sheet — page 25-26
6. September 2009 profit and loss — page 27-29
C. Art Committee report (E. Jordan)
IV. Unfinished business
A. Space study status
V. New business
A. December Board meeting schedule
B. Disposal of unused items — page 30-31
C. Policy Revisions: JC 2010 Closed Days — page 32-33
D. New strategic plan
E. Staff presentation: Louise Schaper
VI. Adjournment
VII. Executive session
VIII. Attachments
A. Key upcoming events
B. Selected letters to S. Thorup upon being named executive director
C. Letter from Sue Pico about the Artist in Education program
D. Letter from Rochelle Costrell inviting S. Thorup to join advisory board
E. Projected meeting agendas for 2009 & 2010
F. Signed copy of fifth amended and restated FPL Foundation bylaws
G. Percentage increase in state aid to libraries
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Fayetteville Public Library
Board of Trustees Regular Meeting
August 17, 2009
Minutes
Prepared by S. Terry, Communications Manager
Board Members present: L. Brewer, S. Clark, D. Ferritor, M. Hunt, E. Jordan, M. Malone and B. Schaffer.
Staff present: S. Foley, C. Rew, L. Schaper, S. Terry and S. Thorup. Press: S. Descant, The Morning
News and Robin Mero, Northwest Arkansas Times.
I. The Board of Trustees meeting was called to order at 4:12 p.m. by L. Brewer.
II. Approval of minutes. D. Ferritor made a motion to approve minutes from the June 15
meeting. 8. Schaffer seconded. All voted aye.
III. Reports. A.) Management reports — L. Schaper reported that the library installed Envisionware
last week, an upgrade of its PC and print management system. The system allows the library to
charge for black and white and color copies separately. S. Thorup announced the number of
Summer Reading Club participants increased more than 62 percent from 2008. The elementary
program increased 45 percent while the teen program participants increased almost 22 percent.
Program attendance was up almost 7 percent. Thorup also said she and Lolly Greenwood, Youth
Services Manager, recently met with the director of the Washington County Head Start. A
Community Development Block Grant will allow the library to put lending libraries in each of the
Fayetteville Head Start locations. The program will launch in September. L. Schaper announced
the Friends will host a bargain book garage sale on Saturday, August 22 because of a recent
overflow in donations. S. Thorup noted FPL will pilot a program this year to sell online textbooks
donated to the Friends of the Library. The program will be piloted this year through the University
of Arkansas's School of Education. Performance Measures — L. Schaper said the library saw the
busiest months ever during June and July. About 65.5% of the check outs were done on the self
check out stations. Self registrations are up about 28%. Volunteer hours are up almost 12%. B.)
Financial Report — C. Rew noted the library's utility bill has recovered somewhat from the harsh
winter because of the cooler -than -usual summer. The library should not go over budget on that
line item. L. Schaper reported that state aid to libraries is back up to the same level after it had
been cut. All libraries are seeing an increase in state aid. C.) Search Committee Report — M.
Malone reported that the search committee has met twice, reviewing applications, gathering
information and checking references of applicants. Malone said the committee had a good group
of applicants and thanked Sharon Daniel for her help organizing the applications. D.) Audit
Committee Report — E. Jordan reported the finance committee met with the auditors. Both the
Library and the. Foundation were in good financial shape considering the down economic times.
E.) Art Committee Report — E. Jordan reported that the art committee met in June and
afterwards the library staff had Stealing Horses by Woodrow Wilson Crumbo appraised. The
artwork was given to the library in the 1930s and was appraised for $25,000. It will be
recommended to the Art Committee that it be hung in the library's Roberta Fulbright room. The
committee also approved a temporary art exhibit for Starpops by local artist Stuart Fulbright. The
exhibit is at the corner of Rock Street and School Avenue.
IV. Unfinished Business.
V. New business. A.) Revisions to policies — 1.) Policy KG: Computer resources and intemet
use: S. Thorup said this came from the Reference and Adult Services Department and the three
main points are: includes the laptops for check out, clarified expectation that patrons will only use
their own card and limiting visitors passes to one per person per day. E. Jordan moved to
approve; S. Clark seconded. All voted aye. M. Malone made a motion that revenues from
sale of the eco cards be dedicated to green initiatives at the library. D. Ferritor seconded.
All voted aye. 2.) FG: Grant review: S. Throup reviewed the Foundation's grant policy and
made changes to include administration of a successful grant. D. Ferritor moved to approve; B.
Schaffer seconded. All voted aye. 3.) JF: Fee schedule: S. Thorup said the revised schedule
includes fees for the fan cards, bike locks that are checked out and lost or have to be cut off and
laptops that are checked out and not returned S Clark moved to approve; D. Ferritor
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seconded. All voted aye. B.) Appointments to the FPL Foundation Board of Directors: D.
Ferritor announced the recommended appointments of Sally Overby, George Faucette and Tony
Uth and the reappointment of Mary Beth Brooks. B. Schaffer moved to approve; S. Clark
seconded. All voted aye. C.) Recommended revisions to the bylaws of the FPL
Foundation: S. Thorup reformatted the bylaws to reflect the Trustees' bylaws, removed items
that were no longer relevant and included best practices, etc. to conform to the Trustees' bylaws.
D. Ferritor moved to approve; B. Schaffer seconded. All voted aye. D.) Staff presentation
by Susan Foley, Director of Development: Foley said her top three goals were to raise funds
for the NEH Challenge Grant, to reorganize the Roberta Fulbright Society into an annual giving
fund and to work on the Ed Begley Jr. Renowned Author event, which the library will host Friday,
October 23.
VI. Executive Session: D. Ferritor moved to go into executive session at 5:19 p.m. M. Hunt
seconded. The board came out of executive session at 6:11 p.m. D. Ferritor moved to contact
three candidates to verify they are still interested in the position As soon as they are
verified, their names will be released and teleconference or in-person interviews will be scheduled
to take place before Labor Day. S. Clark seconded the motion. All voted aye.
VII. Adjournment: D. Ferritor moved to adjourn. B. Schaffer seconded. All voted aye. Meeting
adjoumed at 6:18 p.m.
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FAYET[EVILLE
PUBLIC LIBRARY
Bgond Ward
Fayetteville Public Library
Board of Trustees Special Meeting
September 21, 2009
Minutes
Prepared by S. Daniel, Office Manager
Board Members present: L. Brewer, S. Clark, M. Hunt, E. Jordan, M. Malone and B. Schaffer.
Board Members absent: D. Ferritor
Staff present: S. Thorup and S. Daniel
Press present: Press: S. Descant, The Morning News
I. L. Brewer called the Board of Trustees to order at 5:05 pm.
II. Executive Session
A. At 5:06 pm, S. Clark made a motion to enter into executive session for the purpose of discussing the
three finalists for the position of Executive Director of Fayetteville Public Library. B. Schaffer seconded. All
voted aye.
B. At 8 pm, E. Jordan made a motion to come out of executive session. M. Hunt seconded. All voted aye.
III. M. Malone moved that the Fayetteville Public Library Board of Trustees extend an offer to Shawna Thorup to
become the next executive director of Fayetteville Public Library at an annual salary of $85,000. B. Schaffer
seconded. All voted aye.
IV. Adjournment. S. Clark made a motion to adjourn. M. Hunt seconded. All voted aye. The meeting adjourned at
8:15 pm.
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FAYETTEVIILE
PUBuc LIBRARY
Beyond Words
Fayetteville Public Library
Board of Trustees Special Meeting
September 8, 2009
Minutes
Prepared by S. Daniel, Office Manager
Board Members present. D Ferritor, M. Hunt, E. Jordan, M. Malone and B. Schaffer. Absent: L. Brewer.
Staff present: S. Daniel
Candidate: Clyde Scoles
I. B. Schaffer called the Board of Trustees to order at 3:33 pm.
II. Executive Session
A. At 3:35 pm, D. Ferritor made a motion to enter into executive session for the purpose of interviewing
Clyde Scoles for the position of Executive Director of Fayetteville Public Library. M. Hunt seconded. All
voted aye.
B. At 4:55 pm, M. Hunt made a motion to come out of executive session. D. Ferritor seconded. All voted
aye.
III. No action was taken requiring a vote.
IV. Adjournment. D. Ferritor made a motion to adjourn. M. Hunt seconded. All voted aye. The meeting adjourned
at 5 pm.
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FAYEITRVILLB
PUBLIC LIBRARY
B9ond Words
Fayetteville Public Library
Board of Trustees Special Meeting
September 9, 2009
Minutes
Prepared by S. Daniel, Office Manager
Board Members present L Brewer, B. Schaffer, M. Hunt, E. Jordan, D. Ferritor, and S. Clark
Board Members absent: M. Malone
Staff present. S Daniel
Candidate: Shawna Thorup
I. L. Brewer called the Board of Trustees to order at 1:39 pm.
II. Executive Session
A. At 1:40 pm, M. Hunt made a motion to enter into executive session for the purpose of interviewing
Shawna Thorup for the position of Executive Director of Fayetteville Public Library. E. Jordan seconded. All
voted aye.
B. At 3:15 pm, D. Ferritor made a motion to come out of executive session. B. Schaffer seconded. All
voted aye.
III No action was taken requiring a vote.
IV. Adjournment. D. Ferritor made a motion to adjourn. B. Schaffer seconded. All voted aye. The meeting
adjourned at 3:16 pm.
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FAYETTEVILLE
PUBLIC LIBRARY
Eg,nd words
Fayetteville Public Library
Board of Trustees Special Meeting
September 10, 2009
Minutes
Prepared by S. Daniel, Office Manager
Board Members present: S. Clark, M. Hunt, E. Jordan, and M. Malone
Board Members absent: B. Schaffer, L. Brewer, and D. Ferritor
Staff present: S. Daniel
Candidate: Michael Van Campen
I. E. Jordan called the Board of Trustees to order at 3:10 pm.
II. Executive Session
A. At 3:10 pm, M. Hunt made a motion to enter into executive session for the purpose of interviewing
Michael Van Campen for the position of Executive Director of Fayetteville Public Library. S. Clark seconded.
All voted aye.
B. At 4:40 pm, M. Malone made a motion to come out of executive session. S. Clark seconded. All voted
aye.
III. No action was taken requiring a vote.
IV. Adjournment. S. Clark made a motion to adjourn. M. Hunt seconded. All voted aye. The meeting adjourned at
4:42 pm.
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FAYE TEVILLE
PUBLIC LIBRARY
Beyond words
Fayetteville Public Library
Board of Trustees Special Meeting
September 11, 2009
Minutes
Prepared by S. Daniel, Office Manager
Board Members present. L Brewer, B. Schaffer
Board Members absent: S. Clark, M. Hunt, E. Jordan, M. Malone and D. Ferritor
Staff present: S. Daniel
Candidate: Michael Van Campen
I. L. Brewer called the Board of Trustees to order at 1:03 pm.
II. Executive Session
A. At 1:05 pm, B. Schaffer made a motion to enter into executive session for the purpose of interviewing
Michael Van Campen for the position of Executive Director of Fayetteville Public Library. L. Brewer
seconded. All voted aye.
B. At 3:20 pm, B. Schaffer made a motion to come out of executive session. L. Brewer seconded. All
voted aye.
III No action was taken requiring a vote.
IV. Adjournment. B. Schaffer made a motion to adjourn. L. Brewer seconded. All voted aye. The meeting
adjourned at 3:22 pm.
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0 FA' n I vrLLE
PUBLIC LIBRARY
egond word,
Fayetteville Public Library
Board of Trustees Special Meeting
September 17, 2009
Minutes
Prepared by S. Daniel, Office Manager
Board Members present: L. Brewer, S. Clark, M. Hunt, E. Jordan, M. Malone and B. Schaffer.
Board Members absent: D. Ferritor (by phone)
Staff present: S. Daniel
Press: S. Descant, The Morning News and Robin Mero, Northwest Arkansas Times.
I. L. Brewer called the Board of Trustees to order at 1:40 pm.
II. E. Jordan moved; S. Clark seconded to enter into executive session for the purpose of discussing the three
finalists for the position of Executive Director of Fayetteville Public Library. All voted aye. Executive Session
commenced at 1:42 pm.
III. B. Schaffer moved; S. Clark seconded to conclude the executive session and return to public session. All voted
aye. Executive session concluded at 3:28 pm. No action was taken requiring a vote.
IV. M. Hunt moved; B. Schaffer seconded to adjourn the meeting. All voted aye. The meeting adjourned at 3:30
pm.
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Fayetteville Public Library
Board of Trustees Regular Meeting
' June 15, 2009
Minutes
Prepared by S. Terry, Communications Manager
Board Members present: L. Brewer, S. Clark, D. Ferritor, M. Hunt, E. Jordan and M. Malone. Absent: B.
Schaffer. Staff present: S. Daniel, L. Schaper, S. Terry and S. Thorup. Press: S. Descant, The Morning
News.
I. The Board of Trustees meeting was called to order at 4:07 p.m. by L. Brewer.
II. L. Schaper introduced Susan Foley as the library's new director of development. She will begin
working at the library full time on July 6. She is currently finishing up in the same role at Life
Styles, Inc. and before that worked for the American Cancer Society.
III. Approval of minutes. D. Ferritor made a motion to approve minutes from the June 2 meeting.
E. Jordan seconded. All voted aye.
IV. Reports. A.) Management reports — L. Schaper reported that the library received $35,000 from
Wal-Mart for its 2010 Summer Reading Club. The SRC enrollment is already 26 percent higher
than the total for 2008. Schaper said executive director applicants can apply through the library's
website; several applications have already been received. S. Thorup announced that the library is
participating in a community read of Devil's Highway with the University of Arkansas; the book's
author will speak at the library during the annual Gathering of the Groups in October. Thorup
announced that the library handed out 238 books to children as part of the Reading Roadshow
program. The books were purchased through grants. Thorup announced the library's Twitter
account has been established with a growing number of followers. Performance Measures — L.
Schaper said circulation is up 4.5 percent for the year. The library achieved this year's high in
number of self check outs in May. Schaper noted the number of holds filled has increased 24
percent for the year. Also, volunteer hours are up about 21 percent. B.) Financial Report — S.
Thorup (speaking on behalf of a vacationing C.Rew) said utilities dropped in May, giving some
breathing room to the library's budget before the summer heat begins. Thorup noted the library
has made a 6 -month investment with the Bank of Fayetteville due to low interest rates.
V. Unfinished Business. A.) Personnel Policy Revisions — 1.) PA -12: Paid time off (revision): The
section was stricken regarding donating leave time and will be moved to its own policy. M.
Malone made a motion to approve. S. Clark seconded. All voted aye. 2.) PA -13: Sick leave
(revision): The word 'extended' needs to be removed from the phrase "extended sick leave.° D.
Ferritor made a motion to approve. M. Hunt seconded. All voted aye. 3.) PA -17: Leave
donation bank (new): Allows employees to donate to a leave bank. Also, allows people to apply
for donated time if they have run out. The policy lists reasons why employees may apply for the
donated leave. S. Clark made a motion to approve. E. Jordan seconded. All voted aye. B.)
Personnel Policy Revisions 11 — 1.) PA -63: Disciplinary action (revised): This policy had not
been reviewed since 1995. The city recently updated its discipline policy, and the library used
many of the points from the city's policy. The new policy includes progressive discipline and
better defines procedures for handling disciplinary measures. M. Hunt made a motion to
approve. D. Ferritor seconded. All voted aye. 2.) PA -55: Appointments (revision): The city's
policy replaced the library's existing policy. The new policy prohibits an employee from serving in
a position where an immediate family member is in direct supervision. The policy also does not
allow employment of family members of the library board, Friends' board and Foundation board.
M. Malone made a motion to amend the policy to include domestic partners in the definition of
family. D. Ferritor seconded. All voted aye. S. Clark made a motion to approve the amended
policy. M. Hunt seconded. All voted aye. C.) Executive Director Search — M. Malone said the
library has advertised on the library's website, in American Library Association's JobLIST and in
the June 15 edition of Library Journal. M. Malone said applicants names will be posted on the
website as their information is received.
VI. New business. A.) Capital Improvement Projects budget submission 2010-2012 — The library
submits a CIP budget every two years; this money pays for items such as books, new buildings,
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and equipment. This budget accounts for about 86 percent of the library's book budget. The
money provides about 25 percent of the library's computer budget. Library staff met with Board
Finance Committee last week where it was concluded that the library would make its request
based on maintaining its position in comparison with national and benchmark libraries while being
mindful of the City's declining revenues. The library requested $335,000 for books and materials
for 2010 and 2011 while projecting increases for 2012 through 2014 that would reinstate the
former incremental increase In the computer funding portion, the library has requested the
funding to hold steady for the next five years at $23,000. A special meeting was set for Monday,
July 20 at 4 p.m. to discuss the General Funds budget proposal. E. Jordan moved to approve;
D. Ferritor seconded. All voted aye. B.) "Library Fan Card" proposal - The library is
proposing a FPL fan card that new and existing patrons can purchase. The free card will still be
available. The fan card will have an attractive image, and sales from that card will pay for a
particular aspect of the library. Eco cards for example, will include a picture of the building and
be used to pay for environmentally friendly features in the library. The cost would be minimal
because cards are already purchased on a regular basis. The cards would create advocates for
the library. The cards would likely cost $3 to $5. Library staff will do additional homework on the
cards and bring back a revision of the fee schedule policy at the library's board meeting in
August. C.) Staff presentation: Summer Reading Club - L. Greenwood, manager of youth
services, discussed the 2009 Summer Reading Club, which kicked off June 6. Greenwood
showed some of the marketing efforts, including the ads on the Ozark Regional Transit buses and
the television commercial on KNWA and FOX. Registration to date is 1,668 elementary age
readers; 237 listeners and 159 teens for a total of 2,064 - a 26 percent increase from the end of
2008.
VII. Adjournment: D. Ferritor moved to adjourn. S. Clark seconded. AU voted aye. Meeting
adjoumed at 5:35 p.m.
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FAYETTEVILLE PUBLIC LIBRARY
Strategic Plan Progress Report
August -September 2009
Our Mission: To strengthen our community and empower our citizens through free and public access to knowledge.
Our Vision: To be powerfully relevant and completely accessible.
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I. Access: Implement strategies to improve and extend access to library collection and services.
A. Hours: NTR
B. Facilities:
a. Painted walls in the reading room and media/magazine wing.
b. Arranged for reupholstering the furniture in the children's niches.
c. Completed two art committee meetings; painting by W.W. Crumbo to be retained and displayed.
d. Completed display case for a stool made by Fulbright Industries and designed by Edward Durrell Stone.
Given to FPL by the late John Williams, it is displayed in the Fulbright Room.
e. Art committee approved a new watercolors exhibit by a 105 -year-old artist.
f. Received a CDBG grant to install door openers on the level 400 restrooms.
g. Installed LED lights in M&M.
C. Branches: NTR
D. Website:
a. Programmed staff requested enhancements to the new in-house online program registration system.
b. Added new patron profiles.
E. Computing and networking resources:
a. Deployed new patron computer access and print control software suite to public computers.
b. Placed order for 10 more mini laptops for patron checkout.
c. Upgraded library ILS to latest version (Polaris 3.5).
d. Upgraded library internet connection to 20 Mbits, effectively doubling the Internet bandwidth.
e. Met with Freedom Shopping, a RFID system vendor, and toured their demo system at the UA RFID Center.
f. Researched Mosio Text -a -Librarian service.
g. Began work to improve Bookletters' RSS feeds and online 'pathfinders and newsletters.
h. Completed import of authority record back files
F. Outreach services:
a. Delivered books, shelves and signage to four Head Start centers to begin Books for Borrowing.
b. Represented FPL at the Life Harvester Back -to -School Block Party.
c. Participated in Family Day at Willow Heights Head Start.
d. Partnered with the Boys and Girls Club and Big Brothers, Big Sisters in the Artist in Residence series.
11. Collections: Develop collections that are responsive to the needs and demands of its community.
A. Adult materials:
a. Evaluated collection and ordered titles as needed: BooklistTop Ten Sports Books and
b. Top 10 Literary Travel Books and
c. Evaluated collection against 2009 Christy Award (Christian fiction) winners.
B. Reference: NTR.
C. World languages: Completed annual Spanish language materials order.
D. Youth services: NTR.
E. Nonprint: NTR.
F. E -collections: Discussed Media Center interface performance issues with Recorded Books sales representative.
III. Services: Define its essential activities and service levels.
A. Programming and events:
a. Hosted passport training to area agents; six FPL agents attended.
b. Completed Summer Reading Club with a party for the top 20 readers, a lock -in and a concert on the
terrace for teens
c. Completed a five-week workshop series taught by Artist in Residence, Sue Pico.(AR Arts Council grant) •
d. Hosted an overnight lock -in for teen girls.
e. Hosted a series of 3 origami workshops taught by Eddie Yuen.
f. Began a six week series of Creative Writing classes for 3rd — 5th grades and teens.
g. Completed successful Beginning Computergiloot Camp.
h. Offered grant searching workshop to Chamber of Commerce Teacher Leadership participants.
i. Began offering Resume Review service on first and second Thursday evenings of the month.
j. Completed third annual Ozark Writers Live!
• k. Screened "Fresh: the Movie" to a full house.
I. Completed second annual Banished Book Lunch Club to celebrate First Amendment rights.
m. Hosted the Arkansas Coalition for Excellence for nonprofits regional meeting.
n. Completed proposal for a Green Valley Book Award program that would begin in 2010.
o. Presented talk on "cleaning green" at the August LDD1 meeting. (SP)
p. Received tapes from Jones Center on the John Lewis, history of Fayetteville project. Connected with Larry
Foley, family and original "circle of friends" to determine next steps.
q. Presented short talk on FPL as part of a US Green Building Council's webinar. (LS)
r. Firmed plans and logistics for Begley event.
B. Self-service strategies: Self registrations for library cards are up 25% over 2008.
C. Customer service:
a. Created ad hoc committee to review visitor's pass policy and procedures including benchmarking.
b. Put out hand sanitizer for public use.
D. Staffing and volunteers:
a. Worked on flu season preparations for staff and public.
b. Hosted facilitation training for FPL managers, City and WAC employees; taught by K. Minkel, City.
c. Completed administrative tasks related to the search for new executive director.
d. Assigned Gretchen Allen, LA II, to Development to assist with donor database clean-up on a part-time
basis.
e. Three staff members participated EBSCO database training.
f. All selectors received Title Source 3 training for book/media acquisitions.
g. Teen librarians attended a Young Adult Book Buzz webinar.
h. Attended Chamber meetings (Small Business; Creative Economy; and Leadership).
i. S. Terry began Leadership Fayetteville Class XXIII.
j. Participated in Gift Works tutorial and webinar.
k. Held quarterly volunteer meeting.
• I. Met with 7UP participants to educate them on the FPL volunteer program and opportunities.
m. Participated with UA Razorback Outreach for Community & Knowledge orientation program. (ROCK Camp).
20 incoming freshmen volunteered in facilities dept.
n. Hired IT department work study intern.
o. Participated in Polaris Users Group meeting. (LY, ST)
IV. Visibility and value: Promote the contributions and value of the library to the greater Fayetteville area.
A. Marketing plan: NTR
B. Marketing (visibility) and communications
a. Received new eco fan cards; began sales on 10/9 to commemorate BL's fifth anniversary ($10 each).
b. Participated in interview with Kyle Kellams about the change in ED (LS, ST).
c. Interviewed on KNWA Morning Show re: Teen SRC Finale and re: Ozark Writers Live (SET).
d. Finished 2008 annual report.
e. Coordinated Sign Up & Save with area businesses to promote National Library Card Sign Up Month
f. Streamlined FPL's Twitter and Facebook services so more staff members can post on both sites
g. Hosted a light rail exhibit, from the UA's Community Design Center.
h. Hosted a FHS model school exhibit from the UA's School of Architecture.
i. Added FPL to Wikipedia's green libraries site.
j. Interviewed by Northwest Arkansas Times re: OWL.
k. Announced new ED to local media & national library media.
I. Interviewed by Arkansas Democrat Gazette in LR about FPL's downloadable books, kindles and readers
C. Collaboration:
a. Hosted kick-off meeting for Solar Test -Bed team.
b. Completed Art Views program with Crystal Bridges Museum and community members.
c. Met with Walton Arts Center staff to brainstorm way to continue partnering. (LG)
d. Attended quarterly meeting with NWA Youth Librarians and explored partnerships for 2010 SRC.
e. Attended a Fred Pryor supervisor training. (SET and JA)
• f. Met with Rickey Costrell, Garrison Financial Institute, to recruit volunteers for financial workshop series
g. Spoke at UA Golden Key meeting about FPL volunteer program and opportunities.
h. Met with Jon Bame, FHS, to restart the Service Learning program.
i. Met with Osher Lifelong Learning Advisory Board to discuss fall and spring programs.
j. Attended open house at the new Center for Nonprofits @ St. Mary's in Rogers.
k. Hosted Peter Lane, CEO of the WAC, for a FPL tour and discussions about further partnerships.
I. S. Thorup named to Garrison Financial Institute at the Sam M. Walton College of Business retirement
education advisory board.
m. KUAF leaders met with all staff to discuss future plans and possible partnerships.
V. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry out the Library's mission•
these sources will grow as the community grows.
A. Funding strategies and sources
a. Continued to work on 2010 budget.
b Received notice of $5,200 CDBG award for improving access for persons using mobility devices.
c. Revised current naming opportunities list.
d. Piloted partnership to sell donated textbooks.
e. Filed required eRate forms.
f. Created a sponsorship packet template to use for all future programs and events.
g. Reinstituted the process of sending thank you letters to donors of in-kind gifts.
h. Sent pledge reminder letters to donors.
Updated FPL lobby donor wall and created RFS founding members display wall.
1. Solicited in-kind support from Jose's Mexican Restaurant for Gathering of the Groups event; Tyson Foods
for FPL fall events; Rick's Bakery for FPL 5" birthday party, and Glazer's Distributing, Hanna's Candles,
Sam's Club, and Cox Media for the Ed Begley event.
B. Advocacy:
a. Hosted Bernie Hawke, Director, Dunedin Public Library, Dunedin, New Zealand as part of his tour of green
libraries in North America.
b. Hosted 20+ Oklahoma libraries for green building tour and sustainable library operations workshop.
C. Friends and Foundation
a. Mailed 43 Friends membership renewal notification letters; 22 renewals received.
b. Began drawing for donated quilt.
c. Made $995.54 at Friends Book Sale.
d. Began planning Friends Silent Auction scheduled for 11/14.
e. Prepared and delivered a formal Foundation Board orientation to all new directors.
f. Updated all Foundation Board manuals.
g. Revamped Roberta Fulbright Society annual giving program and submitted proposal to Foundation Board
for approval.
h. Working on list of RFS members and legacy donors for donor walls.
D. Progress on NEH goal:
a. Friends pledged an additional $56,000 for a total NEH commitment of $125,000.
b. Submitted proposal to a local financial management group and received a verbal commitment.
c. Met with the Walker Family Charitable Foundation and submitted proposal.
d. Included an NEH solicitation with the most recent FPL newsletter and received $2100.
14
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08 YTD CHANGE PROJ. 09 TARGET
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I
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1
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•
Month
Sources of Funds
Millage Receipts
City of Fayetteville
City CIP books
City CIP other
State Aid
Foundation
Friends
All Other Sources
Total Sources of Funds
Expenses
Salaries & Wages
Payroll Taxes & Work Study
Employee Insurance
Retirement
Processing Supplies
IT -Hardware
IT -Software & Maintenance
Cleaning Supplies
Other Supplies
Youth Programming
Adult Programming
Library Materials
Telephone & Internet
Utilities
Postage
Travel & Training
Prof./Contractual Services
Landscape Maint.
Building/Equip. Maint.
Insurance
Public Rel. & Other
Furniture & Equipment
Total Expenses
Excess/Deficit
Fayetteville Public Library
Budget Comparison
August 31, 2009
Current Monthly
8 Month Budget
98,363 98,363
132,607 132,607
26,500 26,500
1,917 1,917
9,916
11,833
2,917
16,868 23,197
276,255 307,250
Current
YTD
786,904
1,058,193
212,000
15,336
62,470
92,000
0
212,789
2,439,692
ok
YTD
Budget
YTD
Annual
Budget
•
66.67% 786,907 1,180,361
66.50% 1,060,852 1,591,278
66.67% 212,000 318,000
66.68% 15,333 23,000
52.50% 79,331 118,996
64.79% 94,667 142,000
0.00% 23,333 35,000
76.44% 185,573 278,360
66.17% 2,457,997 3,686,995
146,890 150,591
13,143 12,623
9,574 10,451
13,169 13,341
7,255 3,083
420 12,333
900 7,750
2,525 1,500
3,598 4,917
1,065 2,946
4,250 2,917
21,560 33,055
2,462 3,383
10,766 11,083
1,500 3,100
819 3,708
807 5,755
989 2,083
445 20,167
500
1,774 3,192
3,333
243,911 311,813
1,121,709
95,780
74,490
88,133
17,964
57,375
53,766
10,815
24,359
23,434
15,672
229,257
16,433
77,638
7,846
22,713
43,246
9,847
23,523
2,787
30,122
29,699
2,076,608
62.07% 1,204,727
63.23% 100,987
59.40% 83,607
55.05% 106,728
48.55% 24,667
38.77% 98,667
57.81% 62,000
60.08% 12,000
41.29% 39,333
66.29% 23,567
44.78% 23,333
57.80% 264,443
40.48% 27,067
58.37% 88,667
21.09% 24,800
51.04% 29,667
62.62% 46,041
39.39% 16,667
9.72% 161,333
46.45% 4,000
78.65% 25,533
74.25% 26,667
55.50% 2,494,500
1,807, 091
151,481
125 410
160,092
37,000
148,000
93,000
18,000
59,000
35,350
35,000
396,665
40,600
133,000
37,200
44,500
69,061
25,000
242,000
6,000
38,300
40,000
3,741,750
32,344 -4,563
363,084
-36,503 -54,755
18
•
•
•
• 1:38 PM
10/08/09
Cash Basis
•
•
•
Fayetteville Public Library
Balance Sheet
As of August 31, 2009
Aug 31, 09
ASSETS
Current Assets
Checking/Savings
General Operating Funds
CD 100,000.00
Bank of Fayetteville -deposits 70,925.75
Petty Cash 408.00
Total General Operating Funds 171 333 75
Merrill Lynch-WCMA
Operating portion of account 1,032,076.69
Total Merrill Lynch-WCMA 1,032,076.69
Schwab-Mlllage 4108-2175 798,082.75
1125 • Schwab Institutional - longterm 188,572.53
For long term Facilities repairs 8 replacements 322,308.40
For major repair 8 replacement of furniture 8 equipment 212,998.77
For major replacements of Tech. Items, conveyor, phone system... 256,538.39
Total Checking/Savings 2.981,911.28
Other Current Assets
1220 • Due to/ from other Gov. Units 1,229,357.83
1250 • Prepaid Expenses 51,620.25
Accounts Receivable 6,205.19
Total Other Current Assets 1.287,183.27
Total Current Assets 4,269,094.55
Fixed Assets
Fixed Assets
Library Buildings 20,770,329.47
Books 8 Publications 349,356.00
Equipment 1,053,100.63
Furniture 8 Fixtures 233,599.94
Accumulated Depreciation -2,445.965.92
Total Fixed Assets 19,960,420.12
150,000.00
Library Owned Art
Total Fixed Assets 20,110,420.12
TOTAL ASSETS 24,379,514.67
LIABILITIES 8 EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Accounts Payable -Other
NP Vacation accrual 136,323.65
A/P Salaries 8 Wages Accrual 16,454` .71
A/P Other Payroll Liabilities 37,734.39
1929 • A/P Sick Time 54,906.18
Accounts Payable -Other - Other 12,040.86
Total Accounts Payable -Other 257 459.79
Payroll Tax Liabilities
State Unemployement Payable 535.73
Payroll Tax Liabilities - Other 28.90
Total Payroll Tax Liabilities 564.63
Other Payroll Liabilities
Health 8 Dental Insurance 1,585.20
Total Other Payroll Liabilities 1.585.20
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
19
259,609.62
259,609.62
259,609.62
Page 1
1:38 PM
10/08/09
Cash Basis
Fayetteville Public Library
Balance Sheet
As of August 31, 2009
Equity
Investment in Fixed Assets
Fund Balance -Undesignated
Fund Balance -Reserved
facing(' major repairs & rep
for reparis & replacements
f & f repairs & replacements
Total Fund Balance -Reserved
Fund Balance -Current Year Net
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
20
Aug 31, 09
20,110,420.12
3,338,892.34
269,873.40
243,648.39
212,998.77
726,520.56
4,039.70
-59,967.67
24,119,905.05
24,379,514.87
•
•
•
•
Page 2
2:00 PM
09115109
Cash Basis
•
•
•
Fayetteville Public Library
Profit & Loss YTD Comparison
August 2009
Ordinary Income/Expense
Income
Revenue & Support
4150 • Miscellaneous Income
4151 • Program fees
4153 • Merchandise Sales
sale of donated U of A faculty textbooks
4153 • Merchandise Sales - Other
Aug 09
0.00
79.75
595.80
Total 4153 • Merchandise Sales 675.55
4500 • Misc. M.J.
4501 • Designated Gifts Other 60.64
4505 • Adult Designated gifts 500.00
4530 • Childrens Designated Gifts 150.00
4500 • Misc. M.J. - Other 27 36
Total 4500 • Misc. M.J. 738.00
4150 • Miscellaneous Income - Other 0.00
Total 4150 • Miscellaneous Income
Cafe Rental
charges for set up and equipm
Fines & Fees
Fees collected at front desk 12,530.01
4315 • Library Cards 125.00
4320 • Research & Misc. Genealogy 163.00
4380 • Lost and Paid
4385 • Refund of Lost & Paid 0.00
4380 • Lost and Paid - Other 21.95
1,413.55
1,000.00
195.00
Total 4380 • Lost and Paid 21.95
4370 • Damaged and Paid
4380 • Copier and Printer income
4390 • Short and Over
Fines & Fees - Other
0.00
1,924.42
-951.72
0.00
Total Fines & Fees 13,812.66
Interest
4401 • Interest -Operating
Dividends on Miltage monies
Total Interest
State Aid to Libraries
state aid
446.62
0.00
446.62
0.00
Total State Aid to Libraries 0.00
Total Revenue & Support 16,86783
Total Income 16,867.83
Expense
Operating Expenses
Office Supplies
5110 • Administration Expenses 3,598.48
Foundation, marketing and Volunteer needs 890.14
computer supplies & minor eq.
5114 • Computer Software, Lie. & Maint 900.00
5115 • Computer hardware & supplies 419.79
annual charges 0.00
Total computer supplies & minor eq. 1,319.79
5130 • Childrens Program
5131 • Young Children Prog. & Supplies 945.45
5133 • Young Adult Expenses 119.10
5130 • Childrens Program - Other 0.00
Total 5130 • Childrens Program
Adult prog. expenses
5140 • Book Repair & Circ. Supplies 21
1,064.55
3,000.00
7,255.01
Jan - Aug 09
221.00
79.75
4,093.50
4,173.25
348.73
1,645.00
2,998.00
201 88
5,193.61
70.918.69
80,506.55
8,000.00
2,584.50
101,749.01
1,119.00
542.00
-555.19
718.13
162.94
441.27
15,092.37
114.80
-1,000.00
118,221.39
2,132.37
345.56
2,477.93
62,470.00
62,470.00
274,260.37
274,260.37
24,057.44
23,331.20
51,284.26
57,373.26
2,480.00
111,137.52
19,960.46
3,213.34
255.69
23,429.49
14,421.83
17,970.23
Page 1
2:00 PM
09115109
Cash Basis
Fayetteville Public Library
Profit & Loss YTD Comparison
August 2009
supplies for cleaning the bdg
signage materials
for staff & volunteers
Total Office Supplies
Postage
Travel & Training
Public Notice
5725 • Public Relations
Professional Services
Equipment & furnishings
Utilities
Telephone & Internet
Utilities - Other
Total Utilities
Contracts •
Insurance -General
Total Operating Expenses
Salaries & Wages
Adult Services
Materials processing
Children's Library
Circulation
Custodial
Administration
6498 Vacation Time Used
6499 Sick Time Used
Salaries & Wages - Other
Total Salaries & Wages
Payroll Expenses
FICA/Medicare Expense
Payments to UofA for students
Contract for cleaners
State Unemployment Expense
Voluntary AD & D
Long Term Disability
Life Insurance
Total Payroll Expenses
Employee Benefit Expenses
Health & Dental Insurance
Company paid portion of HSA
Retirement Contributions
6855 • Retrementment Plan Expenses
Total Employee Benefit Expenses
Publications
Book Acquisitions
all books child & adult
7120 • Adult Reference Materials
7140 Genealogical Materials
7160 • Children Books
Total Book Acquisitions
7130 • Electronic Resources
Periodicals
Audio Visuals
7010 • Film/DVD
7620 • Audio
7640 • Music
Total Audio Visuals
Total Publications
Building & Equipment
Building & Grounds
22
Aug 09
2,524.93
21.23
648.00
20,322.13
1,500.00
818.50
0.00
214.60
807.05
0.00
2,462.07
10,766.19
13,228.26
1,250.00
0.00
38,140.54
24,227.56
10,641.52
17,838.69
32,871.09
6,313.53
44,528.78
9,496.10
972.39
0.00
146,889.66
11,156.88
0.00
1,728.22
258.32
88.78
387.67
297 56
13,917.43
7,760.12
1 039.51
11,459.06
1,709.76
21,968.45
13,701.94
2,437.34
263.99
0.00
16,403.27
4,393.00
0.00
397 88
365.82
0.00
763.70
21,559.97
0.00
Jan - Aug 09
10,814.35
643.61
681.00
226,486.67
7,845.62
22 712 24
4,703.72
1,063.26
43,246.72
29,699.23
16,432.28
77,637.44
94,069.72
1,250.00
2,787.00
433,864.18
180,848.35
81,330.45
138,812.63
225,527.05
50,301.39
327,716.85
100,597.52
14,541.16
2,033.39
1,121,708.79
85,202.90
2,925.10
2,199.29
5,453.77
680.36
2,972.78
2,302.52
101,736.72
60,429.56
8,103.68
83,256.01
4,876.66
156,665.91
136,128.85
17,008.81
772.17
217.82
154 127 65
27 501 98
11,674.95
26,022.65
8,848.35
1,080.77
35,951.77
229,256.35
2,011.21
•
•
•
Page 2
2:00 PM
09118109
Cash Basis
•
•
•
Fayetteville Public Library
Profit & Loss YTD Comparison
August 2009
Landscape Maintenance
Building Maintenance
Office Machine Maintneance
Aug 09
988.64
226.28
218.50
Total Building & Equipment 1,433.42
Total Expense 243,909.47
Net Ordinary Income -227,041.64
Other Income/Expense
Other Income
Inter -Agency Transfers
Transfer from City
9150 • Transfer-Millage
Transfers from Foundation
Total Inter -Agency Transfers 0.00
0.00
0.00
0.00
Total Other Income
Net Other Income
Net Income
23
0.00
0.00
-227,041.64
Jan - Aug 09
9,844.97
20,473.66
1 037.88
33,367.72
2,076,599.67
-1,802,339.30
1,136,619.00
529,520.06
50,000.00
1,716,139.06
1,716,139.06
1,716.139.06
-86,200.24
Page 3
Month
Sources of Funds
Millage Receipts
City of Fayetteville
City CIP books
City CIP other
State Aid
Foundation
Friends
All Other Sources
Total Sources of Funds
Expenses
Salaries & Wages
Payroll Taxes & Work Study
Employee Insurance
Retirement
Processing Supplies
IT -Hardware
IT -Software & Maintenance
Cleaning Supplies
Other Supplies
Youth Programming
Adult Programming
Library Materials
Telephone & Internet
Utilities
Postage
Travel & Training
Prof./Contractual Services
Landscape Maint.
Building/Equip. Maint.
Insurance
Public Rel. & Other
Furniture & Equipment
Total Expenses
Excess/Deficit
Fayetteville Public Library
Budget Comparison
September 30, 2009
Current Monthly
9 Month Budget
98,363 98,363
132,607 132,607
26,500 26,500
1,917 1,917
37,024 9,916
11,833
2,917
27,979 23,197
324,390 307,250
Current
YTD
885,267
1,190,800
238,500
17,253
99,494
92,000
0
240,768
2,764,082
YTD
75.00%
74.83%
75.00%
75.01%
83.61%
64.79%
0.00%
86.50%
74.97%
Budget
YTD
Annual
Budget
885,271 1,180,361
1,193,459 1,591,278
238,500 318,000
17,250 23,000
89,247 118,996
106,500 142,000
26,250 35,000
208,770 278,360
2,765,246 3,686,995
146,295 150,591
12,576 12,623
8,800 10,451
11,624 13,341
1,275 3,083
2,385 12,333
16,897 7,750
1,260 1,500
2,547 4,917
-175 2,946
1,573 2,917
26,351 33,055
4,908 3,383
10,457 11,083
1,500 3,100
2,994 3,708
3,874 5,755
988 2,083
4,042 20,167
500
6,126 3,192
2,193 3,333
268,490 311,813
55,900 -4,563
1,268,004
108,356
83,290
99,757
19,239
59,760
70,663
12,075
26,906
23,259
17,245
255,608
21,341
88,095
9,346
25,707
47,120
10,835
27,565
2,787
36,248
31,892
2,345,098
70.17% 1,355,318
71.53%
66.41%
62.31%
52.00%
40.38%
75.98%
67.08%
45.60%
65.80%
49.27%
64.44%
52.56%
66.24%
25.12%
57.77%
68.23%
43.34%
11.39%
46.45%
94.64%
79.73%
62.67%
113,611
94,058
120,069
27,750
111,000
69,750
13,500
44,250
26,513
26,250
297,499
30,450
99,750
27,900
33,375
51,796
18,750
181,500
4,500
28,725
30,000
2,806,313
1,807,091
151,481
125,410
160,092
37,000
148,000
93,000
18,000
59,000
35,350
35,000
396,665
40,600
133,000
37,200
44,500
69,061
25,000
242,000
6,000
38,300
40,000
3,741,750
418,984
-41,066 -54,755
24
•
•
•
11:39 AM
10/08109
Cash Basis
•
•
•
Fayetteville Public Library
Balance Sheet
As of September 30, 2009
ASSETS
Current Assets
Checking/Savings
General Operating Funds
CD
Bank of Fayetteville -deposits
Petty Cash
Total General Operating Funds
Merrill Lynch-WCMA
Operating portion of account
Total Merrill Lynch-WCMA
Schwab-MIlIage 4108-2175
1125• Schwab Institutional• longterm
For long term Facilities repairs & replacements
For major repair & replacement of furniture & equipment
For major replacements of Tech. items, conveyor, phone system...
Total Checking/Savings
Other Current Assets
1220 • Due to/ from other Gov. Units
1250 • Prepaid Expenses
Total Other Current Assets
Total Current Assets
Fixed Assets
Fixed Assets
Library Buildings
Books & Publications
Equipment
Furniture & Fixtures
Accumulated Depreciation
Total Fixed Assets
Library Owned Art
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable
Total Accounts Payable
Other Current Liabilities
Accounts Payable -Other
NP Vacation accrual
AJP Salaries & Wages Accrual
A/P Other Payroll Liabilities
1929 • NP Sick Time
Accounts Payable -Other - Other
Total Accounts Payable -Other
Payroll Tax Liabilities
State Unemployement Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
Other Payroll Liabilities
Health & Dental Insurance
2340 • Vol. Life & AD&D
2345 • Voluntary Group Life
Total Other Payroll Liabilities
25
Sep 30, 09
100,000.00
91,289.19
408.00
191,697.19
1,071,700.60
1,071,700.60
564,876.38
188,572.53
322,308.40
212,998.77
256,538.39
2,808,692.26
1,229,357.83
51,620.25
1,280,978.08
4,089,670.34
20,770,329.47
349,356.00
1,053,100.63
233,599.94
2,445,965.92
19,960,420.12
150,000.00
20,110,420.12
24,200,090.46
-1,490.58
-1,490.58
136,323.65
16,454.71
37,734.39
54,906.18
12,040.86
257,459.79
654.08
133.73
659.96
20.50
53.38
787.81
733.84
Page 1
11:39 AM
10/08/09
Cash Basis
Fayetteville Public Library
Balance Sheet
As of September 30, 2009
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
Investment in Fixed Assets
Fund Balance -Undesignated
Fund Balance -Reserved
facilitie major repairs & rep
for reparis & replacements
f & f repairs & replacements
Total Fund Balance -Reserved
Fund Balance -Current Year Net
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
26
•
Sep 30, 09
258,981.44
257,490.86
257,490.86
20,110,420.12
3,338,892.34
269,873.40
243,648.39
212,998.77
726,520.56
4,039.70
-237,273.12
23,942,599.60
24,200,090.46
•
•
•
Page 2
11:38 AM
10/08/09
Cash Basis
•
•
•
Fayetteville Public Library
Profit & Loss YTD Comparison
September 2009
Ordinary Income/Expense
Income
Revenue & Support
4150 • Miscellaneous Income
4151 • Program fees
4153 • Merchandise Sales
sale of donated U of A faculty textbooks
4153 • Merchandise Sales - Other
Total 4153 • Merchandise Sales
4500 • Misc. M.J.
4501 • Designated Gifts Other
4505 • Adult Designated gifts
4530 • Children Designated Gifts
4500 • Misc. M.J. - Other
Total 4500 • Misc. M.J.
4150 • Miscellaneous Income - Other
Total 4150 • Miscellaneous Income
Cafe Rental
charges for set up and equipm
Fines & Fees
Fees collected at front desk
4315 • Library Cards
4320 • Research & Misc. Genealogy
4360 • Lost and Pald
4365 • Refund of Lost & Paid
4360 • Lost and Paid - Other
Total 4360 • Lost and Paid
4370 • Damaged and Paid
4380 • Copier and Printer income
4390 • Short and Over
Fines & Fees - Other
Total Fines & Fees
Interest
4401 • Interest -Operating
Dividends on Mlliage monies
Total Interest
State Aid to Libraries
Grant monies that need to be
state ald
Total State Aid to Libraries
Total Revenue & Support
Total Income
Expense
Operating Expenses
Office Supplies
5110 • Administration Expenses
Foundation, marketing and Volunteer needs
computer supplies & minor eq.
5114 • Computer Software, Lic. & Maint
5115 • Computer hardware & supplies
annual charges
Total computer supplies & minor eq.
5130 • Children Program
5131 • Young Children Prog. & Supplies
5133• Young Adult Expenses
5130 • Chlldrens Program - Other
Total 5130 • Chlldrens Program
Adult prog. expenses
27
Sep 09
0.00
1,047.50
454.25
1,501.75
50.00
123.00
200.00
35.86
408.86
2,334.28
4,244.89
0.00
315.00
11,523.38
139.00
84.00
-35.87
0.00
-35.87
5.00
1,852.67
903.21
0.00
14,471.39
447.70
0.00
447.70
8,500.00
37,024.00
45,524.00
65,002.98
65,002.98
2,546.94
3,782.37
14,968.54
2,385.00
1,928.00
19,281.54
-469.13
294.50
0.00
-174.63
323.30
Jan - Sep 09
221.00
1,127.25
4,547.75
5,675.00
398.73
1,768.00
3,198.00
237 74
5,602.47
73,252.97
84,751.44
8,000.00
2,899.50
113,272.39
1,258.00
626.00
-591.06
718.13
127.07
446.27
16,945.04
1,018.01
-1,000.00
132,692.78
2,580.07
345.56
2,925.63
8,500.00
99 494 00
107 994.00
339,263.35
339,263.35
26,604.38
27,113.57
66,252.80
59,758.26
4,408.00
130,419.06
19 491 33
3,507.84
255.69
23,254.86
15,995.13
Page 1
11:38 AM
10108/09
Cash Basis
Fayetteville Public Library
Profit & Loss YTD Comparison
September 2009
5140 • Book Repair & Circ. Supplies
supplies for cleaning the bdg
signage materials
for staff & volunteers
Total Office Supplies
Postage
Travel & Training
Public Notice
5725 • Public Relations
Professional Services
Equipment & furnishings
Utilities
Telephone & Internet
Utilities - Other
Total Utilities
Contracts
Insurance -General
Total Operating Expenses
Salaries & Wages
Adult Services
Materials processing
Children's Library
Circulation
Custodial
Administration
6498 Vacation Time Used
6499 Sick Time Used
Salaries & Wages - Other
Total Salaries & Wages
Payroll Expenses
FICA/Medicare Expense
Payments to UofA for students
Contract for cleaners
State Unemployment Expense
Voluntary AD & D
Long Term Disability
Life Insurance
Total Payroll Expenses
Employee Benefit Expenses
Health & Dental Insurance
Company paid portion of HSA
Retirement Contributions
6655 • Retlrementment Plan Expenses
Total Employee Benefit Expenses
Publications
Book Acquisitions
all books child & adult
7120 • Adult Reference Materials
7140 Genealogical Materials
7160 • Childrens Books
Total Book Acquisitions
7130 • Electronic Resources
Periodicals
Audio Visuals
7610 • Film/DVD
7620 • Audio
7640 • Music
Total Audio Visuals
Total Publications
Building & Equipment 28
Sep 09
1,274.63
1,259.84
95.60
600.00
28,989.59
1,500.00
2,994.03
0.00
1,647.96
3,873.55
2,192.65
4,908.25
10,456.57
15,364.82
1,250.00
0.00
57,812.60
23,450.03
11,588.27
15,589.62
28,596.53
5,913.49
47,017.45
11,750.43
2,389.00
0.00
146,294.82
11,111.47
166.87
1,179.12
118.35
0.00
0.00
0.00
12,575.81
7 760.12
1,039.51
11,623.68
0.00
20,423.31
21,573.10
2,196.28
0.00
0.00
23,769.38
0.00
189.00
1,176.83
1,089.46
127.01
2,393.10
26,351.48
Jan - Sep 09
19,244.86
12,074.19
739.21
1,281.00
256,726.26
9,345.62
25,706.27
4,703.72
2,711.22
47,120.27
31,891.88
21,340.53
88,094.01
109,434.54
1,250.00
2,787.00
491,676.78
204,298.38
92,918.72
154,402.25
254,123.58
56,214.88
374,734.30
112,347.95
16,930.16
2,033.39
•
1,268,003.61 •
96,314.37
3,091.97
3,378.41
5,572.12
680.36
2,972.78
2,302.52
114,312.53
68,189.68
9,143.19
94,879.69
4,876.66
177,089.22
157 701 95
19,205.09
772.17
217.82
177,897.03
27 501 98
11,863.95
27,199.28
9,937.81
1,207.78
38,344.87
255,607.83
•
Page 2
11:38 AM
10/08/09
Cash Basis
•
•
•
Fayetteville Public Library
Profit & Loss YTD Comparison
September 2009
Building & Grounds
Landscape Maintenance
Building Maintenance
Office Machine Maintneance
Sep 09
1,336.32
988.64
2,303.87
402.21
Total Building & Equipment 5,031.04
Total Expense 268,489.06
Net Ordinary Income -203,486.08
Other Income/Expense
Other Income
Inter -Agency Transfers
Transfer from City
9150 • Transfer-Millage
Transfers from Foundation
Total Inter -Agency Transfers 26,180.63
0.00
26,180.63
0.00
Total Other Income
Net Other Income
Net Income
29
26,180.63
26,180.63
-177,305.45
Jan - Sep 09
3,347.53
10,833.61
22,777.53
1,440.09
38,398.76
2,345,088.73
-2,005,825.38
1,136,619.00
581,933.26
50,000.00
1,768,552.26
1,768,552.26
1,768,552.26
-237,273.12
Page 3
FAYETTEVILLE PUBLIC LIBRARY
Memo
ToBoard of Trustees, Fayetteville Public Library
Front Louise Schaper, Executive Director and Shawna Thorup, Director of Operations
Date: October 13, 2009
Re: Disposal of unneeded items
Background
The Library stores many items that are no longer in use. Items currently include old computers, servers and
related hardware; conventional light fixtures that have been replaced by LED light fixtures- locking cases for
media; book display tables (circa 2000), file cabinets and original Herman Miller and Knoll furnishings (circa
1962) from the Roberta Fulbright Memorial Building. These items take up valuable storage space; storage
space that is now full.
The library administration requests permission to dispose of the unneeded items in accordance with City
requirements
Analysis
Below we break down specifics for the types of items.
1
• Old computers, servers and related hardware are in the process of being wiped clean and readied
for sale.
• Various file cabinets and a few assorted chairs from the old library.
• Conventional light fixtures removed from the parking deck because they were replaced with LED
fixtures.
• Locking cases for media have not been used since 2004. The best way to dispose of these is to
donate them to another library, like what was done with shelving and other library specific items
after the move to Blair Library.
• Black book display tables from the old library are no longer needed. Two were donated to LDD1
libraries this past summer before we remembered that this needed board action.
30
•
•
•
