HomeMy WebLinkAbout2009-05-18 - Agendas - Final FAYEmvi L R PuBLIc LIBRARY • e9ana wa,d: Board of Trustees May 18, 2009 4 pm Regular Meeting AGENDA Ann Henry Board Room Lorraine Brewer, President Mike Malone, Secretary Dan Ferritor Beverly Schaffer, Vice-President Suzanne Clark Marla Hunt Elizabeth Jordan, Treasurer I . Swearing in of Elizabeth Jordan and Suzanne Clark: Judge Rudy Moore 11 . Call to order 111 . Trustee Emeritus presentations: Don Marr and Ann de Noble IV. Approval of minutes — March 9, 2009 special meeting — page 3 A. Signed minutes— February 16, 2009--page 4-5 V. Reports A. Management reports 1 . February-April strategic plan progress — page 6-8 2. April 2009 performance measures — page 9 3. March 2009 performance measures — page 10 4. February 2009 performance measures — page 11 B. Financial reports 1 . FPL funding sources in dollars: budgeted 2009 (chart) — page 12 • 2. April 2009 budget comparison — page 13 3. April 2009 balance sheet — page 14-15 4. April 2009 profit and loss — page 16-18 5. March 2009 budget comparison — page 19 6. March 2009 balance sheet — page 20-21 7. March 2009 profit and loss — page 22-24 8. February 2009 budget comparison — page 25 9. February 2009 balance sheet — page 26-27 10. February 2009 profit and loss — page 28-30 VI . Unfinished business A. Discussion of strategic direction and issues 1 . 2009 objectives — page 31-32 B. NEH status VII . New business A. Additions to designated funds — page 33 B. ICMA grant for solar test bed project— page 34 1 . Addition to budget a. Letter from Susan Benton re: Solar Test Bed Grant Proposal, ICMA, March 9, 2009 — page 35 b. Grant agreement — page 36-40 c. Letters of support from AR Energy Office, UA Dept. of EE, AEP SWEPCO — page 41-43 C. Announcement of Roberta Fulbright Society annual event featuring Ed Begley, Jr. — page 44-45 D. Policy revisions 1 . Collection development policy update — page 46 a. MC: Collection development (revision) — page 47-62 2. Library card eligibility and registration policy — page 63 • a. LR: Registration (revision) — page 64 b. LK: Library card eligibility (revision to include Bentonville residents) — page 65-66 — 1 — 3. Clarification of policies - page 67 a. PA-31 : Inclement weather (revision) — page 68 b. PA-39: Personal copies (revision) — page 69 4. Personnel policy revisions I — page 70 • a. PA- 12: Paid time off (revision) — page 71-73 b. PA-13: Sick leave (revision) — page 74 c. PA- 17: Leave donation bank (new) — page 75 5. Personnel policy revisions 11 — page 76 a. PA-63: Disciplinary action (revision) — page 77-79 b. PA-55: Appointments (revision) — page 80 E. Special announcement VIII . Executive Session IX. Adjournment X. Attachments A. Projected 2009 meeting agendas B. Key upcoming events C. City of Fayetteville Resolution No. 93-09: "A Resolution to Thank Hershey and Denise Garner and to Accept Their Donated Sculptured Bronze Manhole Cover for a Storm Sewer at the Blair Library. " D. Public Library Legislation of the 871 General Assembly E. "Fayetteville PL: Green and Local with Solar Power, " Library Journal, April 15, 2009. F. Urbanski, Wanda. "A Greener Library A Greener You," American Libraries, April 2009, p. 52-55. G. Bacher, Renee. "Funky Fayetteville This off-the-beaten-path college town in the Ozarks has some quirky surprises." Wyndamworldwide.com, April 2009. H. Letter from Chief Greg Tabor, March 31 , 2009. I . Hollenbeck, Trish. " Project to test solar technology on Fayetteville's library roof, " NWA Times, March 17 , 2009. J. Solar Test Bed announcement in USA Today's state news, March 18, 2009. K. Opinion. "Sunshine in the Library: Fayetteville out front, again, " AR Democrat Gazette, March 20, 2009. • L. " Fayetteville Public Library Receives Grant for Solar Technology," Ozarks at Large and www. pubIicbroadcasting.net/kuaf/news, March 18, 2009. M. City Nominating Committee report, March 11 , 2009. N. Letter from Billy McLain, Assistant Manager of Recruiting, U.S. Census Bureau, March 4, 2009. 0. AR State Library newsletter, February 2009. P. Agenda for Center for Training Transportation Professionals including session led by Sam Palmer, Director of Facilities and Sustainability Q. The Voice, a newsletter of the Association of Library Trustees, Advocates, Friends and Foundations. Spring 2009, v. 10, no. 3. R. Revised 2007 annual report. S. Accountants' Report and Financial Statements: December 31 , 2008 • — 2 — Fayetteville Public Library • Board of Trustees Special Meeting March 4, 2009 Minutes Prepared by L. Schaper, Executive Director Board Members present: L. Brewer, D. Ferritor, M. Hunt, E. Jordan M. Malone and B. Schaffer. Staff present: L. Schaper. 1 . The special meeting of the Board of Trustees was called to order at 1 :05 p.m. 2. Approval of the minutes. B. Schaffer made a motion to approve the minutes from the February 16, 2009 regular meeting. D. Ferritor seconded. A discussion ensued about item IV "election of officers." A motion to amend the minutes in section IV to say. " D. Ferritor said a second is not required for the motion" was made by M. Malone and seconded by M. Hunt. All voted aye. 3. Executive session: a. At 1 : 10 p.m. D. Ferritor made a motion to go into executive session and M. Hunt seconded. Al l voted aye. b. At 1 :45 p.m. M. Malone made a motion to come out of executive session. D. Ferritor seconded. All voted aye. 4. L. Brewer asked if there was any new business. A discussion about the candidates for the two open board positions was held. D. Ferritor moved to recommend that Elizabeth Jordan be reappointed to the Board of Trustees. M. Hunt seconded. All voted aye. 5. Adjournment B. Schaffer made a motion to adjourn. D. Ferritor seconded. All voted aye. The meeting adjourned at 1 :57 p.m. • — 3 — Fayetteville Public Library Board of Trustees Regular Meeting February 16, 2009 Minutes Prepared by S. Terry, Communications Manager • Board Members present: L. Brewer, D. Ferritor, M. Hunt, E. Jordan M. Malone and B. Schaffer. Absent: Staff present: J. Atha, M. Burdette, S. Daniel, L. Greenwood, S. Houk, S. Palmer, C. Rew, L. Schaper, S. Terry, S. Thorup and L. Yandell. Press: S. Descant, The Morning News; D. Tracey, The Northwest Arkansas Times. I. The Board of Trustees meeting was called to order at 4:05 p.m. by D. Ferritor. II. Introduction of Mayor Lioneld Jordan: D. Ferritor thanked Mayor Jordan for his ongoing support of the library. Jordan said the library means a great deal to him. Jordan said, "this library is absolutely one of the prize treasures of this city. This is just something that takes my breath away to come into it. This place offers hope when a lot of folks don't think they have a prayer. They can read and they can learn, and they can be anything they want to be if they're a reader." Jordan said the best days of this library lie ahead, no matter what the economy says. III. Resolution and presentation to staff, thanking staff for the work during the ice storm in January, especially thanking S. Thorup and J. Atha. The library was without power for about 48 hours and reopened to the public, giving people a place to gather, charge phones, watch family movies and enjoy electricity. B. Schaffer made a motion to approve the resolution. L. Brewer seconded. All voted aye. IV. Election of officers: M. Malone said the nominating committee recommended L. Brewer as president, B. Schaffer as vice-president, E. Jordan as treasurer and Malone as secretary. D. Ferritor said a second is not required for the motion. All voted aye. V. Approval of minutes. B. Schaffer made a motion to approve minutes from the December 15 meeting. D. Ferritor seconded. All voted aye. VI. Reports. A.) Management reports — L. Schaper described the library's event to mark the millionth checkout on Dec. 26. Jim Blair checked out the one millionth item, Roy Reed's biography of Orval Faubus. S. Terry noted that the library has replaced its monthly print newsletter with an online newsletter and calendar. L. Yandell has replaced catalog and internet PCs with thin clients, which use a tenth of the power of a PC. S. Thorup noted the launch of a Blu-ray collection to much success; she also said the library will have iPod-compatible downloadable books by spring. Thorup said the library has a new dragon mascot; suggestions for names are currently being accepted. Thorup noted the 3 ° annual Adult Winter Reading Festival has kicked off. Schaper said the library is making mini-laptops available for 2 week check outs. Schaper said that with unauthenticated wireless access authenticate an accurate count is not available. B.) Financial Report — C. Rew said line items are low, as usual, but utility costs were over budget because of the power outage/HVAC shutdown; the systems had to be restarted. VII. Unfinished Business. A.) Discussion of strategic directions and Issues — Moved to New Business C. B.) NEH status — This is the third year of the five year grant. The library must raise $435,000 in 2009. Approximately $135,000 has been received in gifts and pledges since letters were sent in early December. Bill Mitchell has been hired by the library to develop a plan to meet the NEH goals. The library has asked the remaining capital campaign donors to direct their pledges toward the NEH campaign. VIII. New business. A.) Budget line item adjustments — As part of year-end process, the library reviews the money it has in each line item to see whether it can be used elsewhere. That includes $25,500 to new materials collection; AIV Technology was given an increase in money; $10,000 was added for Children's Library technology upgrades; and other improvements were made, such as adding a Blu-ray player in the Walker Community Room. M. Malone moved to approve; B. Schaffer seconded. All voted aye. B.) Budget roll forward from 2008-2009: Roll overs are items that have been ordered but do not come in by the end of the year; this year the total is $24,000. Any money left from IT and building improvement budgets will go into the designated Board restricted funds to be discussed and voted on at the next Board meeting . M. Malone made a motion to approve. D. Ferritor seconded. All voted aye. C.) 2009 Objectives / Discussion of strategic direction and issues — L. Schaper said S. Thorup led a manager and staff based input process to develop a set of objectives for 2009 that help the library meet the goals of the 2006 strategic plan. The objectives were discussed and will be added to the agenda for the April meeting. IX. D.) Proposed revisions to policy KV: Meeting Room Use — S. Thorup said a task force suggested five changes: prohibiting fundraising that does not support FPL, update the equipment list to reflect the audio upgrade, suggest using FPL equipment, require 24-hour notice for set up changes and modify language to follow the practice. D. Ferritor made a motion to approve. B. Schaffer seconded. All voted aye. E.) Space study update: L. Schaper said MS&R was selected to do the space study; the cost of the study will be about $101000. This will be funded through a vacant position. There is no money set aside for this; if not for the vacant position, it would havee to be funded out of reserves. Schaper said staff and public input will be critical to the process, which will likely be done during the spring. C. Rew said any extra money needed for the study would come from reserves. D. Ferritor made a motion to approve. M. Hunt seconded. All voted aye. —4 — X. Executive. Session: Board entered into executive session at 5:43 p.m. D. Ferritor. M. Hunt seconded. All voted aye. The board approved trustee emeritus status. The board agreed to have a special meeting with executive session Feb. 23 at 4:30 p.m . D. Ferritor moved to come out of executive session at 6:49 p.m. E. Jordan seconded. All voted aye. •XI. Adjournment: B. Schaffer moved to adjourn. D. Ferritor seconded. All voted aye. Meeting adjourned at 6:50 p.m.. 3 At/() 9 - s - FAYerravtcce PUBLIC LaeawaY Strategic Plan Progress Report • February — April 2009 Our Mission: To strengthen our community and empower our citizens through free and public access to knowledge. Our Vision: To be powerfully relevant and completely accessible. I . Access: Implement strategies to improve and extend access to library collection and services. a. Hours: NTR b. Facilities: i. Installed new internet cafd counter top, installed power and data for all computers. ii. Cleaned and recoated all the terrazzo floors in preparation for SRC. iii. Performed quarterly preventative maintenance on conveyor. iv. Solar Test Bed project 1 . Began implementing Solar Test Bed project; held first meeting with City and UA. 2. Received most of the funding from ICMA. 3. LS attended ICMA leadership grant workshop with Don Marr, City Chief of Staff. v. Applied to AEP for rebates on energy upgrades at FPL. vi . Replaced one and repositioned several copiers to increase efficiency and provide networking. c. Branches: NTR d. Website: i. Completed online event registration system. ii. Began design of podcast pages for Reference. iii. Developed and deployed youth services SRC registration system. e. Computing and networking resources: i. Deployed Early Literacy Station educational software suite to Starr Island. • ii . Deployed phase I of Share Point staff intranet. iii. Procured licenses to deploy MS Office 2007 to public computers. iv. Upgraded adult and juvenile lab computers to Office 2007. v. Installed 3 new internet cafd stations and replaced existing internet caf6 PCs with thin clients. f. Outreach services: i. Scripted story time podcast series. Filming scheduled for May/June. ii. Attended Wood Avenue Head Start Family Day, Magic Tree House event with WAC, ESL Parents' Night at FHS, Leverett School Assembly, Happy Hollow Assembly, St. Paul's after school tutoring class, and the local Anime Festival . II . Collections: Develop collections that are responsive to the needs and demands of its community. a. Adult materials: i . Evaluated collection against several award and best books lists and made purchases as needed . ii . Evaluated audiobooks on cassette collection in preparation for space study. b. Reference: i. Two staff members attended webinar on searching Foundation Directory Online database. ii. Improving access to AR Reference and Genealogy collections through call number improvements. c. World languages: i. Processed large order of ESL materials. d. Youth services: i . Shelf-read youth collection with help of over 35 volunteers and staff. ii . Evaluated youth collection against several award and best books lists and purchased as necessary. iii . Revised collection development policy to include YA media to be considered by Board. e. Nonprint: i . Began circulating mini laptops. ii. Expanded Blu-ray DVD collection. iii. Added an Amazon Kindle 2 ebook reader to circulation. • f. E-collections: i. Tested and implemented new version of NetLibrary, which includes iPod-compatible audio books. ii. Renewed Learn ingExpressLibrary of test prep materials. 111 . Services: Define its essential activities and servicejgvels. a. Programming and events: i . Children: morning programming, Valentine's Day, Mardi Gras, George Washington Carver, Read Across America, St. Patrick's Day, daily events during Spring Break, Michael Shoulder author event, Read with the Razorbacks, Poetry workshop and poetry slam, After School workshops, Dla • de los Nirhos, began annual kindergarten tours. Held naming contest for the library's dragon mascot; winning name is "Skorch" and was submitted by 4-year-old Emma Wise ii . Teens: "Teen Tech Week" digital filmmaking class, TAB, Creative Writing Series, Teen Anime, illustration contest for The Wanderer, Teen Knitting, Kate Klise author event, teen poetry slam iii. Adults: Chamber's Nonprofit Day at NWA Mall, Computer Boot Camp, African American History month programs (UA Inspirational Singers, African American Biography, and African American Genealogy), Nonprofit Resource Center programs (Find It, Fund It; The New 990 Form; and 501 (c) 3 Status: Do You Need It?), Cover 2 Cover programming (authors David Williams and Padma Viswanathan), three Community Read discussions of "In Defense of Food"( circulation of the 185 copies has exceeded 900), and podcasts of local poets reading their works; Presented "Prospecting at the Library" as part of the Visitors' Bureau conference; Dr. Sam Totten lecture on genocide. iv. Hosted a reception for the City of Fayetteville's Economic Development Summit. v. Held Food for Fines. Collected 1172 items for CEO. b. Self-service strategies: i. Enhanced patron confidentiality on hold pick-up shelf by listing fewer letters of last name. c. Customer service: i . Clarified two circulation notices and made the language friendlier. d. Staffing and volunteers: i . Hired two new custodians and IT work study intern, posted DOD position , worked on FMLA situations, completed annual performance evaluations and merit compensation for all employees. ii. Completed three rounds of interviews for DOD position. iii. Assigned Sam Palmer to L. Schaper and M . Burdette and S. Terry to S. Thorup. iv. Launched two climate improvement teams: part-time and openness/communications. v. Attended "Spring Book Buzz" webinar, Chamber Small Business Committee meeting. vi. Participated in Chamber committees, .co-hosted Education Day for Leadership group (ST). • vii. Assisted UA grad student on library planning project. viii. Attended Leadership Fayetteville classes (MB) and City's new supervisor training (STe). ix. Volunteers assisted with Read Across America, Cover 2 Cover, shelf-reading, kindergarten tours. x. Held 4 Photoshop training classes for staff, 2 in March, 2 in April. xi . Attended BCBS training session re: changes in COBRA and general update. xii . Attended City job grading training. xiii . Entered FPL Race for the Cure team. xiv. Hosted Volunteer Appreciation luncheon on 4/22 - Approx 60 attendees. xv. Attended puppetry workshop in Little Rock (AL,CW) xvi . UA Football team spent a couple of hours volunteering at FPL (covered by local TV) . IV. Visibility and value: Promote the contributions and value of the library to the greater Fayetteville area. a. Marketing (visibility) and communications i. Held press conference and spoke at City Council for ICMA Solar Test Bed grant announcement. 1 . Stories in local media, USA Today, Hotline, Library Journal and American Libraries ii. Promoting SRC with TV commercial, calendars, advertising on ORT buses, radio spots, inclusion in Kid's Directory and banners in front of building. iii . Contacted Ozark Natural Foods to help promote upcoming screening of Food, Inc. iv. Began filming monthly segments with Government Channel to promote FPL's green aspects v. Met with U .S. Census Bureau rep to discuss ways FPL could help with the 2010 census vi: Re-printed corrected version of 2007 Annual Report. Began working on 2008 Annual Report. vii. Interviewed by Arkansas Travelerre: library usage in bad economy, AR Dem Gazette re: RFID, and American Libraries for article on green library practices (see attached article). viii . Interviewed by The Morning News re: Internet / Computer Use in down economic times ix. Hosted Blood Drive at FPL, resulted in media coverage on KNWA x. Hosted University of Washington researchers for the six-day ImPACt Study; held 26 pre-arranged • and 41 ad hoc interviews; began implementing the online survey portion of the study. xi. Established Twitter account to promote library events and services (Fayetteville401). xii. Revamping FPL Facebook presence. b. Collaboration: i . Met w/ WRMC Senior Health Center ftaff/volunteers re: information needstlibrary skills training. ii. Developing summer events with Crystal Bridges Museum. iii. Set up stakeholder interviews for U of WA research team on study of public access computing. iv. Partnered with Bentonville and Rogers PLs to produce a summer reading club TV commercial. v. Working with local radio stations to provide events for and promote summer reading club. vi . Advised Children's House on how to establish a library. • vii. Partnering with local U.S. Census team to help with preparation for 2010 census. viii. Hosted a blood drive w/ American Red Cross. V. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry out the Library's mission; these sources will grow as the community grows. a. Funding strategies and sources: i . Auditors completed field work on the Library and Foundation audits, received draft reports. ii. Received final audit reports and posted all entries recommended by auditors. iii. Received Rep. Boozman's nomination for a national medal for museum and library services and completed required documents. iv. Submitted funding requests to AR Arts Council for a summer artist-in-residence, Wal-Mart/Sam's Club Foundation for SRC, Target Foundation for Family Reading Club and local businesses for SRC in-kind donations. i . Participated in Fayetteville Forward economic development summit. ii . Continued work with Bill Mitchell re: outstanding pledges and RFS recommendations. iii . Received rejection letter re: Rudy Brunner Award for Urban Excellence. iv. Out of 515 applicants received one of nine coveted International City County Management Association (ICMA) grants ($59,860) for a project entitled "Solar Test Bed." AR Energy Office pledged $8500 for website and kiosk. v. Applied for and received sales tax rebates for Dec. 2008, Jan. 2009 and Feb. 2009. vi . Worked with Foundation Board on operating budget, new funds distribution policy and bylaws; presented recommendations for improving the RFS. vii. Replied to requests for information for 2 of 3 bankruptcy requests (no info found on 3r° request). b. Advocacy: i. Suzanne Clark appointed to the Board of Trustees to fill an unexpired term vacated by Don Marr. ii. Presented ALTAFF membership info to FOL Board. c. Friends and Foundation i. Created a donor information management improvement team and continued audit of donor recor and NEH pledges and gifts. ii . Received $63,020 in pledge payments and $3120.98 in gifts for a total of $66, 141 (Feb./March) iii . Met with Mandy Macke, Willard and Pat Walker Foundation. Received final payment on NEH Challenge Grant pledge. iv. Received resignation of Greg Jones, Foundation director. v. FOL update: 1 . Presented overview on new Assoc. of Library Trustees, Advocates, Friends & Foundations. 2. 233 current member households; 5 new memberships received. 3. Sylvia Danforth appointed to FOL Board. 4. Held gathering of friends to remember the late Walt Danforth , longtime FOL officer. 5. Friends' bookstore gift certificates now available. 6. Board approved funding 2010 Community Read in memory of Walt Danforth. • — 8 — r 1pq Q A ZV O 1AQ W g h O r N O e lel O Q a � � m � � m = xxx xxx xx x x x ax aR x x gex x xx Y Q � Q m a m N N m m m u� .n m o n a m N Q Cl t'1 Ol C Cl O t7 m lV C fV g O tV C V o 1p C G N r Ix0 Q A ^ t0 N N r O (7 m ^ O h Owl Q Q Nm m' m 01 Cl t7 h 1ff ^ N t7 Q fO N 0 m 0 JaR O Cl 0 ^ m Oml r M N M e O r Y N R a m S Q R N O O yj O O O O O O O O O O O O O O O O O O O O O V W O D O O x O O O O O O O O O O O O O O O O O O O O O 0 O 0 O Z O O 91$ � • O 4 Y o o x o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OQ 0 o N Q o K So o x o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C J C � m z c CL � J � 8 LLo o X o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 b 0 m m w aYi `� aS e e r Y CN; m Ad O NN p m� C6 Q mq C p tm� N x m tml A tNl N fO t� app O O ("l M � O Ql O O N � 1A �yyy Rg. t7 m h N O Q 01 m m pN A A Q •? ^ O N LL mYm O QO O m ^ cli Q $ pOH x 1� 01m m O N N b ' � � & N$( J Cq Q .51 H C W • 3 o S _� # x £ r r 3 -9 - w s s o � ym� e (1p� [ppb pp �O O p O {Ny g N C6 Of tNf C �Op O O O O O O m m A t�0 N OJ t0 N O 10 t0 ^ r 1n K O f0 N N d �- W ae ae aoR ae ae ae ae ae ae ae ae ae ae ae ae ae ae ae ae ee ae ae O Q N o ' fo r o m r e C4 m gi a7 0 o n fn � N f r t7 CI 6 O O r � � 00i N OI O p ' gi N N O O N ` O O O fro a A O Q V [NO N e O P r 1n O N O� N e N lV m Y t7 O f0 N f7 [O O N r < C4 ty O N ttOO N fp [mom fGy O� fOp pp m fp $ h p W W O ONi ce e e fV W N e ^ (�'f O O O O N f0 r Vf N e t0 N N� � Ol N (7 m C O O ae O O O O O O O O O O O O O O O O O O O O O V O W ' G O > o O c Z 0 o ar o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OI U c O O y N $EB • = o o a¢ o CL o y o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CJ O L 0 0 O CL � g do o ap o 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 8 o O � o nd o �p frni aR Rs� fn m .n e m fo i Of fr[I C4CSN r 1� tNp p' C6 Q� ' r0 � ae O O) e M ' f00 � S W O f0 � tN0 O O ONi O OI 8 m oQ e m f� o r n a _ CS o m r Yp � N e 0 e r m Q O N N O b 0 V4 O O r N gym{ p O Q N C g W j C j Cai ZE a n Y aR v rc v 00 — 10 — � § ■ # # # % ■ m # # C ® k ! m ■ K # ■ « # # $ # « ° ° 2a w ! r ! ! ■ ! ! K K K r « K < f m m m r K K m « m . 7 - • cy;- 4 - ' ~ ® © « © 2 " MM a6 Lei . r § � § K 2 ® § � ■ BF § k2 ) „ - me ■ 2 [ } 4 & # ® § 2 © 2 8 § e ■ ° ■ aR CD 06 s � s k € , ) § LCL L | � , � | & C . CS S ` ` ■ ■ $ ■ f # 2b - ® ! ` � ■ § a � ° ® a & ; 0 © . 7 ■ , , � m 2fk kd* § 7 v; e ! § 7 � § ® ■ @m J , ) � ■ ! ! # 2 | � , £ � ! aR � � k 2 � f 0 r § ] - Il - FPL Funding Sources in Dollars : Budgeted 2009 $3, 618, 635 ■ Friends 1% $35,000 6 Other 6% $210,000 ■ Foundation 4% $142,000 ■ State Aid 3% $118,996 I Mil Dedicated to FPL City General Fund 44% 04/10/09 • - 12 - Fayetteville Public Library Budget Comparison April 30, 2009 Current Monthly Current % Budget Annual Month 4 Month Budget YTD YTD YTD Budget Sources of Funds Millage Receipts 981363 98,363 393,452 33.33% 3939454 1 ,180,361 City of Fayetteville 1329607 1329607 527,765 33.17% 530,426 1,591 ,278 City CIP books 26,500 26,500 106,000 33.33% 106,000 318,000 City CIP other 1 ,917 1 ,917 7,668 33.34% 7,667 239000 State Aid 99916 309035 25.24% 399665 1189996 Foundation 50,000 11 ,833 92,000 64.79% 47,333 1429000 Friends 21917 0 0.00% 119667 35,000 All Other Sources 21 ,341 17,500 78,807 37.53% 709000 210,000 Total Sources of Funds 330,728 301 ,553 19235,727 34.15% 11206,212 3,6183635 Expenses Salaries & Wages 141 ,723 150,591 545,882 30.21 % 602,364 1 ,807,091 Payroll Taxes & Work Study 11 ,810 12,623 47,732 31 .51 % 503494 151 ,481 Employee Insurance 9,232 109451 36,225 28.89% 41 ,803 125,410 Retirement 11 ,963 14,174 40,842 24.01 % 56,697 170,092 Processing Supplies 955 3,083 79056 19.07% 129333 379000 IT-Hardware 326 12,333 79155 4.83% 49,333 148,000 IT-Software 5,617 79750 12,206 13.12% 31 ,000 939000 Cleaning Supplies 1 ,834 19500 4,193 23.29% 69000 18,000 • Other Supplies 21088 41917 119696 19.82% 19,667 59,000 Youth Programming 41044 2,946 6,582 18.62% 11 ,783 35,350 Adult Programming 250 29917 10,222 29.21 % 11 ,667 35,000 Materials 24,780 32,222 93,958 24.30% 128,888 3869665 Telephone & Internet 993 31383 6,295 15.50% 13,533 40,600 Utilities 91541 119083 449693 33.60% 449333 133,000 Postage 79 39100 2,311 6.21 % 12,400 37,200 Travel & Training 1 ,681 3,708 9,268 20.83% 14,833 44,500 Prof./Contractual Services 14,388 5,755 239994 34.74% 239020 690061 Landscape Maint. 989 2,083 5,189 20.76% 81333 259000 BuildinglEquip. Maint. 1 ,839 123803 5,817 3.79% 51 ,213 153,640 Insurance 500 29787 46.45% 29000 6,000 Public Rel. & Other 49152 3,192 15,350 40.08% 12,767 389300 Furniture & Equipment 36333 6,056 15.14% 13,333 409000 Total Expenses 248,284 3049449 945,509 25.88% 11217,797 3,653,390 Excess/Deficit 82,444 -21896 2909218 -11 ,585 -34,755 • - 13 - 12:28 PM Fayetteville Public Library 05/04/09 Balance Sheet Cash Basis As.of April 30, 2009 Apr 30, 09 • ASSETS Current Assets Checking/Savings General Operating Funds Bank of Fayetteville-Deposits 161 ,071 .36 Petty Cash 408.00 Total General Operating Funds 161,479.36 Merrill Lynch-WCMA Operating portion of account 1,039,244.43 Total Merrill Lynch-WCMA 1 ,039,244.43 Schwab -Mlilage 4108-2175 764,702.07 1125 • Schwab Institutional - longterm 186,572.53 For long term Facilities repairs & replacements 269,873.40 For major repair & replacement of furniture & equipment 212,998.77 For major replacements of Tech. Items, conveyor, phone system... 243,648.39 Total Checking/Savings 2,880,518.95 Other Current Assets 1220 • Due to/ from other Gov. Units 1 ,229,357.83 1250 • Prepaid Expenses 51,620.25 Total Other Current Assets 1 ,280,978.08 Total Current Assets 4,161,497.03 Fixed Assets ' Fixed Assets Library Buildings 20,770,329.47 Books & Publications 349,356.00 • Equipment 1 ,053,100.63 Furniture & Fixtures 233,599.94 Accumulated Depreciation -2,445,965.92 Total Fixed Assets 19,960,420.12 Library Owned Art 150,000.00 Total Fixed Assets 20,110,420.12 TOTAL ASSETS 24,271,917.15 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable -399.00 Total Accounts Payable -399.00 Other Current Liabilities Accounts Payable-Other A/P Vacation accrual 136,323.65 A/P Salaries & Wages Accrual 16,454.71 A/P Other Payroll Liabilities 37,734.39 1929 • A/P Sick Time 54,906.18 Accounts Payable-Other - Other 12,040.86 Total Accounts Payable-Other 257,459.79 Payroll Tax Liabilities State Unemployemerd Payable 521.58 Payroll Tax Liabilities - Other 28.90 Total Payroll Tax Liabilities 550.48 Other Payroll Liabilities • Health & Dental Insurance 650.05 Total Other Payroll Liabilities 650.05 — 14 — Page 1 12:26 PM Fayetteville Public Library 05104M Balance Sheet Cash Basis As of April 30, 2009 • Apr 30, 09 Total Other Current Liabilities 258,660.32 Total Current Liabilities 258,261.32 Total Liabilities 258,261.32 Equity Investment In Fixed Assets 20,110,420.12 Fund Balance-Undesignated 3,338,892.34 Fund Balance-Reserved facilitie major repairs S rep 269,873.40 for reparls & replacements 243,648.39 If & If repairs & replacements 212,998.77 Total Fund Balance-Reserved 726,520.56 Fund Balance-Current Year Net 4,039.70 Net income -166,216.89 Total Equity 24,013,655.83 TOTAL LIABILITIES S EQUITY 24,271,917.15 • • . 15 — Page 2 12:29 PM Fayetteville Public Library 05I M09 Profit & Loss YTD Comparison Cash Basis April 2009 Apr 09 Jan - Apr 09 • Ordinary IncornefExpense Income Revenue & Support 4150 • Miscellaneous Income 4151 • Program fees 60.00 180.00 4153 • Merchandise Sales 264.75 1,576.70 4500 • Misc. M.J. 4501 • Designated Gifts Other 99.92 206.67 4505 • Adult Designated gifts 30.00 125.00 4530 • Children Designated Gifts 100.00 100.00 4500 • Misc. M.J. - Other 23.02 65.87 Total 4500 • Misc. M.J. 252.94 497.54 4150 • Miscellaneous Income - Other 3,419.02 8,529.62 Total 4150 • Miscellaneous Income 3,996.71 10,783.86 Cafe Rental 2,000.00 5,000.00 charges for set up and equipm 250.00 1 ,260.00 Fines & Fees Fees collected at front desk 11,425.99 50,011.54 4315 • Library Cards 120.00 712.00 4320 • Research & Misc. Genealogy 60.00 233.00 4380 • Lost and Paid 4385 • Refund of Lost & Paid -24.76 -339.66 4380 • Lost and Paid - Other 33.95 382.86 Total 4360 • Lost and Paid 9.19 43.20 4370 • Damaged and Paid 0.00 268.58 4380 • Copier and Printer Income 2,401 .98 7.846.49 4390 • Short and Over 803.17 1,278.42 • Total Fines & Fees 14,820.33 60,393.23 Interest 4401 • Interest-Operating 273.72 1 ,026.09 Dividends on Millage monies 0.00 345.56 Total Interest 273.72 1 ,371 .65 State Aid to Libraries state aid 0.00 30,035.00 Total State Aid to Libraries 0.00 309035.00 Total Revenue & Support 21 ,340.76 108,843.74 Total Income 21 ,340.76 108,843.74 Expense Operating Expenses Office Supplies 5110 • Administration Expenses 1 ,913.09 11 ,520.35 Foundation, marketing and Volunteer needs 4,004.58 11 ,711.54 computer supplies & minor eq. 5114 • Computer Software, Lie. & Maint 5,616.81 12,204.45 5115 • Computer hardware & supplies 325.62 7,154.21 Total computer supplies & minor eq. 5,942.43 19,358.66 5130 • Children Program 5131 • Young Children Prog. & Supplies 3,659.49 5,858.36 5133 • Young Adult Expenses 129.16 468.68 5130 • Children Program - Other 255.69 255.69 Total 5130 • Children Program 4,044.34 6,582.73 Adult prog. expenses 249.81 10,221.83 • 5140 • Book Repair & Circ. Supplies 954.92 7,056.23 supplies for cleaning the bdg 1,833.66 4,192.11 signage materials 174.67 204.17 - 16 . Page 1 12:29 PM Fayetteville Public Library 05104109 Profit & Loss YTD Comparison Cash Basis April 2009 • Apr 09 Jan - Apr 09 Total Office Supplies 19,117.50 70,847.62 Postage 78.59 2,310.83 Travel & Training 1,681 .15 9,268.25 Public Notice 147.32 2,909.55 5728 • Public Relations 0.00 699.38 Professional Services 14,388.30 23,994.50 Equipment & furnishings 0.00 6,056.00 Utilities Telephone & Internet 992.97 6,294.61 Utilities - Other 9,540.74 44,692.67 Total Utilities 10,533.71 50,987.28 Insurance-General 0.00 2,787.00 Total Operating Expenses 45,946.57 169.860.41 Salaries & Wages AduR Services 23,741 .09 90,672.44 Materials processing 11 ,015.91 40,596.02 Children's Library 18,928.30 67,882.31 Circulation 27,085.42 104,712.31 Custodial 7,447.24 26,640.97 Administration 41,950.85 157,808.18 6498 Vacation Time Used 9,256.55 47,908.71 8499 Sick Time Used 2,297.33 7,627.19 Salaries & Wages . Other 0.00 2,033.39 Total Salaries & Wages 141,722.69 545,881.52 Payroll Expenses • FICAIMedicare Expense 10,771.56 41 ,462.92 Payments to UofA for students 517.33 2,034.27 State Unemployment Expense 521.54 4,235.80 Voluntary AD & D 85.55 349.72 Long Term Disability 372.69 1 ,437.08 Life Insurance 286.07 1 ,103.14 Total Payroll Expenses 12,554.74 50,622.93 Employee Benefit Expenses Health & Dental Insurance 7,447.95 29,389.08 Company paid portion of HSA 1 ,039.51 3,945.64 Retirement Contributions 10,368.93 39,247.19 6655 • Retirementment Plan Expenses 1 ,594.07 1 ,594.07 Total Employee Benefit Expenses 20,450.46 74,175.98 Publications Book Acquisitions all books child & adult 14,867.00 54,612.35 7120 • Adult Reference Materials 4,130.14 8,030.23 7140 Genealogical Materials 0.00 145.04 7160 • Children Books 0.00 217.82 Total Book Acquisitions 18,997.14 63,005.44 7130 • Electronic Resources 0.00 49255.98 Periodicals 77.65 316.05 Audio Visuals 7610 • FIImIDVD 3,354.64 21 ,166.52 7820 • Audio 2,350.30 4,510.49 7640 • Music 0.00 703.48 Total Audio Visuals 5,704.94 26,380.49 • Total Publications 24,779.73 93,957.96 Building & Equipment Building & Grounds 299.82 1 ,621.23 Landscape Maintenance 988.64 5,187.96 Building Maintenance 883.81 3,376.21 — 17 — Page 2 12:29 PM . Fayetteville Public Library 05/04/09 Profit & Loss YTD Comparison Cash Basis April 2009 Apr 09 Jan - Apr 09 • Office Machine Maintneance 655.50 819.38 Total Building 8. Equipment 2,827.77 11 ,004.78 Total Expense 248,281.96 945,503.58 Net Ordinary Income -226,941 .20 -836,659.84 Other Income/Expense Other Income Inter-Agency Transfers Transfer from City 0.00 500,267.00 9150 • Transfer-Millage 55,633.65 121,175.95 Transfers from Foundation 50,000.00 49,000.00 Total Inter-Agency Transfers 105,633.65 670,442.95 Total Other Income 105,633.65 670,442.95 Net Other Income 105,633.65 670,442.95 Net Income -121,307.55 -166,216.89. • • — 18 — Page 3 Fayetteville Public Library Budget Comparison March 31 , 2009 • Current Monthly Current % Budget Annual Month 3 Month Budget YTD YTD YTD Budget Sources of Funds Millage Receipts 98,363 98,363 295,089 25.00% 295,090 1 , 180,361 City of Fayetteville 132,607 132,607 395, 158 24.83% 397,820 13591 ,278 City CIP books 26,500 26,500 79,500 25.00% 79,500 318,000 City CIP other 11917 11917 51751 25.00% 51750 23,000 State Aid 27,635 91916 30,035 25.24% 29,749 118,996 Foundation 11 ,833 42,000 29.58% 35,500 142,000 Friends 2,917 0 0.00% 81750 359000 All Other Sources 18,481 17,500 57,466 27.36% 52,500 2109000 Total Sources of Funds 305,503 301 ,553 904,999 25.01 % 904,659 3,618,635 Expenses Salaries & Wages 135,242 150,591 404, 159 22.37% 451 ,773 11807,091 Payroll Taxes & Work Study 12,271 12,623 35,922 23.71 % 37,870 151 ,481 Employee Insurance 9,718 10,451 26,993 21 .52% 31 ,353 125,410 Retirement 91956 141174 28,879 16.98% 42,523 170,092 Processing Supplies 2,303 33083 61101 16.49% 91250 37,000 IT-Hardware 240 12,333 61829 4.61 % 37,000 148,000 IT-Software 138 79750 61589 7.08% 23,250 93,000 Cleaning Supplies 19382 13500 2,359 13. 11 % 41500 18,000 Other Supplies 41750 41917 92608 16.28% 14,750 59,000 • Youth Programming 936 21946 21538 7.18% 8,838 35,350 Adult Programming 81750 2,917 9,972 28.49% 81750 35,000 Library Materials 38,226 32,222 69, 178 17.89% 96,666 386,665 Telephone & Internet 1 , 102 3,383 53302 13.06% 10, 150 40,600 Utilities 10,905 11 ,083 35, 152 26.43% 33,250 133,000 Postage 178 31100 21232 6.00% 91300 37,200 Travel & Training 11383 31708 71587 17.05% 119125 44,500 Prof./Contractual Services 441 51755 91606 13.91 % 17,265 69,061 Landscape Maint. 1 ,289 21083 4,200 16.80% 61250 25,000 Building/Equip. Maint. 13395 123803 39978 2.59% 38,410 153,640 Insurance 500 21787 46.45% 10500 61000 Public Rel. & Other 1 ,700 3, 192 11 , 198 29.24% 91575 38,300 Furniture & Equipment 61056 31333 69056 15. 14% 10,000 40,000 Total Expenses 248,361 304,449 697,225 19.08% 913,348 3,653,390 Excess/Deficit 57, 142 21896 207,774 -81689 -34,755 • - 19 - 10:40 AM Fayetteville Public Library 04109109 Balance Sheet Cash Basis As of March 31 , 2009 Mar 31, 09 • ASSETS Current Assets Checking/Savings General Operating Funds Bank of Fayetteville-Deposits 144,095.32 Petty Cash 408.00 Total General Operating Funds 144,503.32 Merrill Lynch-WCMA Operating portion of account 978,416.05 Total Merrill Lynch-WCMA 978,416.05 Schwab -Miliage 4108-2176 968,455.42 1125 • Schwab Institutional - longterm 188,572.53 For long tens Facilities repairs & replacements 269,873.40 For major repair 8 replacement of furniture S equipment 2129998.77 For major replacements of Tech. Items, conveyor, phone system... 243,648.39 Total Checking/Savings - 3,006,467.88 Other Current Assets 1220 • Due to/ from other Gov. Units 1 ,220,976.83 1260 • Prepaid Expenses 51 ,620.25 Total Other Current Assets 1 ,272,597.08 Total Current Assets 41279,064.96 Fixed Assets Fixed Assets Library Buildings 20,770,329.47 Equipment 11053,100.63 • Furniture S Fixtures 233,599.94 Accumulated Depreciation -2,336,320.92 Total Fixed Assets 19,720,709.12 Library Owned Art 150,000.00 Total Fixed Assets 19,870,709.12 TOTAL ASSETS 2491499774.08 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable -399.00 Total Accounts Payable -399.00 Other Current Llabllities Accounts Payable-Other A/P Vacation accrual 136,323.65 A/P Salaries & Wages Accrual 16,454.71 A/P Other Payroll Liabilities 37,734.39 1929 • A/P Sick Time 54,906.18 Accounts Payable-Other - Other 12,040.86 Total Accounts Payable-Other 257,459.79 Payroll Tax Liabilities State Unemployement Payable 3,714.26 Total Payroll Tax Liabilities 3,714.26 Other Payroll Liabilities Health a Dental Insurance 784.29 Total Other Payroll Liabilities _ 784.29 • Total Other Current Liabilities 261 ,958.34 — 20 — Page 1 10:40 AM Fayetteville Public Library 04/09/09 Balance Sheet Cash Basis AS of March 31 , 2009 • Mar 31, 09 Total Current Liabilities 261,559.34 Total Liabilities 261 ,559.34 Equity Investment in Fixed Assets 21 ,361 ,499.04 Fund Balance-Undesignated 2,069,739.36 Fund Balarice-Reserved fac1110e major repairs & rep 264,970.30 for repads & replacements 239,096.30 If 8. f repairs & replacements 208,919.30 Total Fund Balance-Reserved 712,985.90 Fund Balance-Current Year Net -212,443.58 Net Income -43,565.98 Total Equity 23,888,214.74 TOTAL LIABILITIES S EQUITY 24,149,774.08 • • — 21 — Page 2 10:40 AM Fayetteville Public Library ' 04106109 Profit & Loss YTD Comparison Cash Basis March 2009 Mar 09 Jan - Mar 09 • Ordinary Income/Expense Income Revenue & Support 4160 • Miscellaneous Income 4151 - Program fees 0.00 120.00 4153 - Merchandise Sales 364.00 1 ,311 .95 4600 • Misc. M.J. 4501 • Designated Gifts Other 25.00 106.75 4505 • Adult Designated gifts 20.00 95.00 4500 • Misc. M.J. - Other 72.90 101 .10 Total 4600 • Misc. M.J. 117.90 302.85 4150 • Miscellaneous Income - Other 135.00 5,110.60 Total 4150 • Miscellaneous Income 616.90 6,845.40 Cafe Rental 1 ,000.00 3,000.00 charges for set up and equipm 400.00 1 ,070.00 Fines & Fees Fees collected at front desk 13,522.09 38,585.55 4315 • Library Cards 187.00 592.00 4320 • Research & Mise. Genealogy 111 .00 203.00 4360 • Lost and Paid 4365 • Refund of Lost & Paid -161.83 -314.90 4360 • Lost and Paid - Other 50.89 348.91 Total 4360 • Lost and Paid -110.94 34.01 4370 • Damaged and Paid 122.85 268.58 4380 • Copier and Printer Income 1 ,949.26 5,802.19 4390 • Short and Over 409.79 1 ,312.68 Total Fines & Fees 16,191 .05 46,798.01 • Interest 4401 • Interest-Operating 273.39 752.37 Dividends on Mlllage monies 0.00 345.56 Total Interest 273.39 1 ,097.93 State Aid to Libraries state aid 27,635.00 30,035.00 Total State Aid to Libraries 27,635.00 30,035.00 Total Revenue & Support 46,116.34 88,846.34 Total Income 46,116.34 88,846.34 Expense Operating Expenses Office Supplies 5110 • Administration Expenses 4,749.58 9,607.26 Foundation, marketing and Volunteer needs 1 ,650.02 7,706.96 computer supplies & minor eq. 5114 • Computer Software, LIc. & Maint 137.50 6,587.64 5116 • Computer hardware & supplies 239.98 6,828.59 Total computer supplies & minor eq. 377.48 13,416.23 5130 • Children Program 5131 • Young Children Prog. & Supplies 872.76 2,198.87 5133 • Young Adult Expenses 63.61 339.52 Total 5130 • Children Program 936.37 2,538.39 Adult prog. expenses 8,750.00 9,972.02 5140 • Book Repair & Ciro. Supplies 2,303.17 6,101 .31 supplies for cleaning the bdg 1 ,381.81 2,358.45 • signage materials 0.00 29.50 Total Office Supplies -- -- 20,148.43 ----- 51 ,730.12 Postage 178.43 2,23224 - 22 - Pagel 10:40 AM Fayetteville Public Library "08109 Profit tit Loss YTD Comparison Cash Basis March 2009 • Mar 09 Jan - Mar 09 Travel & Training 1 ,382.70 7,587.10 Public Notice 0.00 2,762.23 5725 • Public Relations 50.25 699.38 Professional Services 440.85 9,606.20 Equipment & furnishings 6,056.00 6,056.00 Utilities Telephone S Internet 1 ,101 .77 5,301 .64 Utilities - Other 10,905.37 35,151 .93 Total Utilities 12,007. 14 40,453.57 Insurance-General 0.00 2,787.00 Total Operating Expenses 40,263.80 123,913.84 Salaries & Wages Adult Services 24,192.96 660931.35 Materials processing 9,774.86 29,580.11 Children's Library 16,917.85 48,954.01 Circulation 26,390.47 77,626.89 Custodial 61250.17 19,193.73 Administration 44,353.56 115,857.33 6498 Vacation Time Used 5,949.59 38,652.16 6499 Sick Time Used 1 ,001 .27 5,329.86 Salaries & Wages - Other 411 .22 2,033.39 . Total Salaries S Wages 135,241 .95 404,158.83 Payroll Expenses FICA/Medicare Expense 10,270.43 30,691.36 Payments to UofA for students 1 ,092.19 11516.94 State Unemployment Expense 908.87 3,714.26 • Voluntary AD & D 165.17 264.17 Long Tenn Disability 718.54 1 ,064.39 Life Insurance 551.57 817.07 Total Payroll Expenses 13,706.77 38,068.19 Employee Benefit Expenses Health & Dental Insurance 7,313.71 21 ,941 .13 Company paid portion of HSA 968.71 2,906.13 Retirement Contributions 9,955.60 28,878.26 Total Employee Benefit Expenses 18,238.02 53,725.52 Publications Book Acquisitions all books child & adult 15,554.66 39,745.35 7120 • Adult Reference Materials 1 ,408.12 3,900.09 7140 Genealogical Materials 100.00 145.04 7160 • Children Books 49.93 217.82 Total Book Acquisitions 17,112.61 44,008.30 7130 • Electronic Resources 3,896.98 4,255.98 Periodicals 0.00 238.40 Audio Visuals 7610 • FIInVDVD 14,673.76 17,811 .88 7620 • Audio 1 ,838.89 2,160.19 7640 -,Music 703.48 703.48 Total Audio Visuals 17,216.13 20,675.55 Total Publications 38,225.72 69,178.23 Building & Equipment Building & Grounds 200.92 1 ,321 .41 Landscape Maintenance 1 ,288.64 4,199.32 • Building Maintenance -- 1 ,029.76 2,492.40 Office Machine Malntneance 163.88 163.88 Total Building & Equipment 2,683.20 8,177.01 — 23 — Page 2 10:40 AM Fayetteville Public Library "08109 Profit & Loss YTD Comparison Cash Basis March 2009 Mar 09 Jan - Mar 09 • Total Expense 248,359.46 697,221 .62 Net Ordinary Income -202,243.12 -608,375.28 Other Income/Expense Other Income Inter-Agency Transfers Transfer from City 159,088.00 500,267.00 9160 • Transfer-Millage 10,360.43 65,542.30 Transfers from Foundation 0.00 -1 ,000.00 Total Inter-Agency Transfers 169,448.43 564,809.30 Total Other Income 169,448.43 564,809.30 Net Other Income 169,448.43 564,809.30 Net Income -32,794.69 -43$ 65.98 • • — 24 . Page 3 Fayetteville Public Library Budget Comparison February 28, 2009 • Current Monthly Current % Budget Annual Month 2 Month Budget YTD YTD YTD Budget Sources of Funds Millage Receipts 98,363 98,363 196,726 16.67% 196,727 11180,361 City of Fayetteville 132,607 132,607 262,551 16.50% 265,213 11591 ,278 City CIP books 26,500 26,500 53,000 16.67% 53,000 318,000 City CIP other 11917 11917 31834 16.67% 31833 23,000 State Aid 91916 21400 2.02% 19,833 1189996 Foundation 42,000 11 ,833 42,000 29.58% 23,667 142,000 Friends 21917 0 0.00% 51833 35,000 All Other Sources 21 ,856 17,500 38,985 18.56% 35,000 2101000 Total Sources of Funds 323,243 301 ,553 599,496 16.57% 6039106 31618,635 Expenses Salaries & Wages 1349767 150,591 268,917 14.88% 301 , 182 11807,091 Payroll Taxes & Work Study 11 ,882 12,623 23,651 15.61 % 25,247 151 ,481 Employee Insurance 8,993 10,451 17,275 13.77% 20,902 1259410 Retirement 91629 14, 174 18,923 11 . 13% 28,349 170,092 Processing Supplies 21090 31083 31798 10.26% 61167 37,000 IT-Hardware 31213 12,333 61589 4.45% 24,667 148,000 IT-Software & Maintenance 33 71750 6,451 6.94% 15,500 93,000 Cleaning Supplies 977 12500 977 5.43% 31000 18,000 • Other Supplies 4, 153 41917 4,858 8.23% 99833 59,000 Youth Programming 19223 21946 11602 4.53% 53892 35,350 Adult Programming 11222 21917 11222 3.49% 51833 35,000 Library Materials 19,780 32,222 30,952 8.00% 64,444 386,665 Telephone & Internet 4, 197 33383 4,200 10.34% 61767 40,600 Utilities 12,701 11 ,083 24,247 18.23% 22,167 133,000 Postage 21008 3, 100 29054 5.52% 61200 371200 Travel & Training 2,753 3,708 61204 13.94% 71417 44,500 Prof./Contractual Services 8,786 51755 91165 13.27% 11 ,510 69,061 Landscape Maint. 11922 21083 21911 11 .64% 41167 25,000 Building/Equip. Maint. 21133 12,803 21583 1 .68% 25,607 153,640 Insurance 21787 500 21787 46.45% 11000 61000 Public Rel. & Other 61890 3, 192 99498 24.80% 61383 383300 Furniture & Equipment 31333 0 0.00% 61667 40,000 Total Expenses 242, 139 304,449 448,864 12.29% 608,898 31653,390 Excess/Deficit 81 , 104 -21896 1509632 -51792 -34,755 • - 25 - 10:41 AM Fayetteville Public Library 94109109 Balance Sheet Cash Basis As of February 28, 2009 Feb 280 09 • ASSETS Current Assets Checking/Savings General Operating Funds Bank of Fayetteville-Deposits 125,247.09 Petty Cash 408.00 Total General Operating Funds 125,655.09 Merrill Lynch-WCMA Operating portion of account 945,172.18 Total Merrill Lynch-WCMA 945,172.18 Schwab -Millage 4108-2175 1 ,058,393.99 - 1125 • Schwab Institutional - longterm 188,572.53 For long term Facilities repairs & replacements 269,873.40 For major repair & replacement of furniture & equipment 212,998.77 For major replacements of Tech. Items, conveyor, phone system... 243,648.39 Total Checking/Savings 3,044,314.35 Other Current Assets 1220 • Due to/ from other Gov. Units 1 ,220,976.83 1250 • Prepaid Expenses 51 ,620.25 Total Other Current Assets 1 ,272,597.08 Total Current Assets 4,316,911 .43 Fixed Assets Fixed Assets Library Buildings 20,770,329.47 Equipment 1 ,053,100.63 • Furniture & Fixtures 233,599.94 Accumulated Depreciation -2,336,320.92 Total Fixed Assets 19,720,709.12 Library Owned Art 150,000.00 Total Fixed Assets 19,870,709.12 TOTAL ASSETS 249187,920.55 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable -399.00 Total Accounts Payable -399.00 Other Current Liabilities Accounts Payable-Other A/P Vacation accrual 136,323.65 A/P Salaries & Wages Accrual 16,454.71 A/P Other Payroll Liabilities 37,734.39 1929 • A/P Sick Time 54,906.18 Accounts Payable-Other - Other 12,040.86 Total Accounts Payable-Other 257,459.79 Payroll Tax Liabilities State Withholding Payable 5,781 .94 State Unemployement Payable 2,805.39 Payroll Tax Liabilities - Other 104.83 Total Payroll Tax Liabilities 8,692.16 Other Payroll Liabilities • Health & Dental Insurance 784.29 2340 • Vol. Life & AD&D 20.50 2349 • Voluntary Group Life 53.38 — 26 — Page 1 10:41 Ann Fayetteville Public Library 04108109 Balance Sheet Cash Basis As of February 28, 2009 • Feb 28, 09 Total Other Payroll Liabilities 858.17 Total Other Current Liabilities 267,010.12 Total Current Liabilities 266,611 .12 Total Liabilities 266.611 .12 Equity investment In Fixed Assets 21 ,361 ,499.04 Fund Balanc"ndesignated 2,069,739.36 Fund Balance-Reserved 264,970.30 facllitie major repairs 8 rep for reparis S replacements 239,096.30 f & If repairs 8 replacements 208,919.30 Total Fund Balance-Reserved 712,985.90 Fund Balance-Current Year Net -212,443.58 Net Income -10,771 .29 Total Equity 23,921 ,009.43 TOTAL LIABILITIES 8. EQUITY 24,187,620.55 • • _ 27 _ Paget 10:43 AM Fayetteville Public Library 04106109 Profit & Loss YTD Comparison Cash Basis February 2009 Feb 09 Jan - Feb 09 • Ordinary Income/Expense Income Revenue & Support 4150 • Miscellaneous Income 4151 • Program fees 120.00 120.00 4153 • Merchandise Sales 457.05 947.95 4500 • Misc. M.J. 4501 • Designated Gifts Other 81 .75 61 .75 4606 • Adult Designated gifts 0.00 75.00 4500 • Misc. M.J. - Other 7.15 28.20 Total 4600 • Misc. M.J. 88.90 184.95 4160 Miscellaneous Income - Other 4,975.60 4,975.60 Total 4160 • Miscellaneous Income 5,641 .55 6,228.50 Cafe Rental 1 ,000.00 2,000.00 charges for set up and equipm 270.00 670.00 Fines & Fees Fees collected at front desk 12,319.90 25,063.46 4315 • Library Cards 225.00 405.00 4320 • Research & Misc. Genealogy 54.00 92.00 4360 • Lost and Paid 4365 • Refund of Lost & Paid -19.95 -153.07 4360 • Lost and Paid - Other 156.26 298.02 Total 4360 • Lost and Paid 136.31 144.95 4370 • Damaged and Paid 80.85 145.73 4380 • Copier and Printer Income 2,068.29 3,852.93 4390 • Short and Over -172.65 902.89 Total Fines & Fees 14,711 .70 30,606.96 • Interest 4401 • Interest-Operating 232.28 478.98 Dividends on Millage monies 0.00 345.56 Total Interest 232.28 824.54 State Aid to Libraries state aid 0.00 2,400.00 Total State Aid to Libraries 0.00 2,400.00 Total Revenue & Support 21 ,855.53 42,730.00 Total Income 21 ,855.53 42,730.00 Expense Operating Expenses Office Supplies 5110 • Administration Expenses 4,152.95 4,857.68 Foundation, marketing and Volunteer needs 3,808.20 6,056.94 computer supplies & minor eq. 5114 • Computer Software, Lic. & Maint 32.50 6,450.14 5116 • Computer hardware & supplies 3,212.85 6,588.61 Total computer supplies & minor eq. 3,245.35 13,038.75 5130 • Children& Program 6131 • Young Children Prog. & Supplies 1 ,174.72 1 ,326.11 5133 • Young Adult Expenses 48.53 275.91 Total 6130 • Children Program 1 ,223.25 1 ,602.02 Adult prog. expenses 1 ,222.02 1 ,222.02 5140 • Book Repair & Circ. Supplies 2,090.05 3,798.14 supplies for cleaning the bdg 976.64 976.64 • signage materials 0.00 29.50 Total Office Supplies 16,718.46 31 ,581.69 Postage 2,007.94 2,053.81 - 28 . Page 1 10:43 AM Fayetteville Public Library 9a511109 Profit S Loss YTD Comparison Cash Basis February 2009 • Feb 09 Jan - Feb 09 Travel & Training 2,753.16 6,204.40 Public Notice 2,762.23 20762.23 5725 • Public Relations 319.13 649.13 Professional Services 81786.40 9,165.35 Utilities Telephone & Internet 4,196.93 4,199.87 Utilities - Other 12,700.78 24,246.56 Total Utilities 16,897.71 28,446.43 Insurance-General 2,787.00 2,787.00 Total Operating Expenses 53,032.03 83,650.04 Salaries & Wages Adult Services 23,596.59 42,738.39 Materials processing 10,492.46 19,805.25 Children's Library 17,571 .99 32,036.16 Circulation 26,386.23 51 ,236.42 Custodial 7,134.76 12,943.56 Administration 40,697.38 71 ,503.77 6498 Vacation Time Used 5,738.73 32,702.57 6499 Sick Time Used 1 ,526.48 4,328.59 Salaries & Wages - Other 1 ,622.17 1 ,622.17 Total Salaries & Wages 134,766.79 268,916.88 Payroll Expenses FICA/Medicare Expense 10,234.10 20,420.93 Payments to UofA for students 296.62 424.75 State Unemployment Expense 1 ,351.27 2,805.39 Voluntary AD & D 99.00 99.00 • Long Term Disability 345.85 345.85 Life Insurance 265.50 265.50 Total Payroll Expenses 12,592.34 24,361 .42 Employee Benefit Expenses Health & Dental Insurance 7,313.71 14,627.42 Company paid portion of HSA 968.71 1 ,937.42 Retirement Contributions 9,629.10 18,922.66 Total Employee Benefit Expenses 17,911 .52 35,487.50 Publications Book Acquisitions all books child & adult 14,411 .15 24,190.79 7120 • Adult Reference Materials 2,491 .97 2,491 .97 7140 Genealogical Materials 45.04 45.04 7160 • Children Books 167.89 167.89 Total Book Acquisitions 170116.05 26,895.69 7130 • Electronic Resources 359.00 359.00 Periodicals 0.00 238.40 Audio Visuals 7610 • FIImIDVD 11983.96 3,138.12 7620 • Audio 321 .30 321 .30 Total Audio Visuals 2,305.26 3,459.42 Total Publications 19,780.31 30,952.51 Building & Equipment Building & Grounds 1 ,120.49 1 ,120.49 Landscape Maintenance 1 ,922.04 2,910.68 Building Maintenance 1 ,012.33 1 ,462.64 • Total Building & Equipment 4,054.86 5,493.81 Total Expense 242,137.85 448,862.16 Net Ordinary Income -220,282.32 -406,132.16 — 29 . Page 2 10:43 AM Fayetteville Public Library 04/08109 Profit & Loss YTD Comparison Cash Basis February 2009 Feb 09 Jan - Feb 09 • Other Income/Expense Other Income Inter-Agency Transfers Transfer from City 159,088.00 341 ,179.00 9150 • Transfer-Millage 17,670.52 55,181 .87 Transfers from Foundation 0.00 -1 ,000.00 Total Inter-Agency Transfers 176,758.52 395,360.87 Total Other Income 176,758.52 395,360.87 Net Other Income 176,758.52 395,360.87 Net Income -43,523.80 -109771.29 • • — 30 — Page 3