HomeMy WebLinkAbout2008-06-16 Minutescard and made provisions for minor children living with non-residents. D. Marr made a •
motion to approve the clarified policy. M. Hunt seconded. All voted aye. (2)
Registration clarification: The change clarified that library card applicants must provide
their full name, out-of-town residents who work in Fayetteville must provide a current pay stub
and those attended school in Fayetteville can provide a letter of enrollment, a report card or
student ID. M. Hunt made a motion to approve the policy. L. Brewer seconded. All
voted aye. B.) 2009 Preliminary Budget Discussion — L. Schaper said no information has
been provided by the city, county or state. C. Rew said she anticipated the library will be flat
in its funding from the city. City representatives have asked Rew to provide an estimate of the
increased cost in the salary and insurance during 2009. D. Marr said the decreases
forecasted in the budget have not happened, which should give the library reason to be
somewhat optimistic. The Board of Trustees will revisit the budget discussion in July. D.)
Discussion of strategic directions and issues — The Board of Trustees will meet with
members of the City Council in late July and plan to discuss, among other items, how the city
council considers the library in its budgeting process. D. Marr said it is critical to sell the
library's assets to the council. D. Marr said the library should work to add more hours of
operation until it reaches its goal. D. Marr suggested discussing the library's top three or four
goals with the council. D. Ferritor asked D. Marr to meet with L. Schaper to draft an agenda
for the meeting with the council. C.) Staff presentation: Green building tour
5. Adjournment: M. Hunt moved to adjourn. L. Brewer seconded. All voted aye. Meeting
adjourned at 5:38 p.m.
I
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• Fayetteville Public Library
Board of Trustees Regular Meeting
June 16, 2008
Minutes
Prepared by S. Terry, Manager of Communications
Board Members present: L. Brewer, D. Ferritor, M. Hunt, M. Malone, D. Marr and B. Schaffer.
Absent: E. Jordan. Staff present: L. Greenwood, S. Houk, G. Jelinek, S. Palmer, K. Rago, M.
Raine, C. Rew, L. Schaper, S. Thorup and S. Terry. Press: The Morning News.
Oath of Office administered by Judge Rudy Moore to D. Ferritor,
The Board of Trustees meeting was called to order at 4:07 p.m. by D. Ferritor. A quorum was
present.
1. Approval of minutes. M. Hunt made a motion to approve minutes. L. Brewer seconded.
All voted aye.
2. Reports. A.) Upcoming events — L. Schaper highlighted key events including a three-part
design daze for teens that focuses on architecture, interior design and fashion design as part
of Summer Reading Club. Jeff Scherer and Leanne Larson of MS&R donated their time and
travel to do two of the programs. Other events include a parliamentary procedure course on
July 29. B.) Management reports — L. Schaper noted the library hired a new director of
Information Technology, Lynn Yandell. Schaper also noted that Blake Woolsey will be
conducting three library focus groups courtesy of the Care Foundation. Schaper reported that
FPL made a proposal at the recent LDD1 group (Library Development District 1) for joint
procurement of downloadable digital resources that would include films, audio books and e-
• books. K. Rago reported that about 75 people attended the Volunteer Appreciation Luncheon
in May and noted that the Volunteer Manager hosts monthly meetings. K. Rago noted that
the Northwest Arkansas Times donated about 15 ads and KUAF is doing weekly
announcements to promote Summer Reading Club at FPL. Rego announced Wal-Mart
Foundation's donation of $35,000 for the Summer Reading Club. Rago also noted the Jim
Blair portrait was unveiled in May. Rago said that Friends of the Library donated
approximately 1200 children's books for the Reading Roadshow. S. Thorup presented the
Operations Team to the Board of Trustees and reported that S. Houk is working on the
Authority Control Project, and L. Greenwood and M. Raine are working on collection
development. S. Thorup noted Raine received a $1,000 grant from AUTIS that will give the
library funds for podcasting. Thorup mentioned the Solar Bug Tug workshop to teach 6`h
through 9'h graders how to build small solar -powered boats. It was funded through an IEEE
grant and implemented via a partnership with the UA College of Engineering. C. Rew
reported a new Assistant Facilities Manager has been hired. C. Rew said a short term lease
with Arsaga's was negotiated and an RFP for the cafes will soon be going out. L. Schaper said
circulation continues to rise but slightly less than expected, which was attributed to customers
making fewer trips to the library because of high gas prices. C. ) Financial reports — C. Rew
noted the retirement plan fund has grown because there are several new employees, who
are not eligible for the retirement plan during the first year. C. Rew requested adding more
LED lights in the garage and making one-time expenditures for IT. D. Ferritor asked D. Marr if
any companies reward employees for the first year of service in the retirement fund; D. Marr
said some do. L. Schaper said she would like employees to be able to participate in the
retirement benefit upon hire. In a review of the financial statements, D. Marr asked C. Rew to
use percentages to the budgets along with a dollar amount.
3. Old business. D. Ferritor announced members of the newly -created audit committee: Rhoda
Woods, treasurer of Friends; Amy Sorrel, treasurer of the Foundation; and B. Schaffer,
treasurer of the Board of Trustees.
4. New business. A.) Policies — Library card eligibility and Registration. (1) Library card
eligibility: The change clarified the definition of a person eligible for a non-resident non -fee
