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Home My WebLink About2008-02-18 MinutesFayetteville Public Library • Board of Trustees Regular Meeting February 18, 2008 MINUTES Prepared by S. Terry, Communications Manager Board Members present: L. Brewer, D. Ferritor, M. Hunt, E. Jordan, M. Malone, D. Marr and B. Schaffer. Staff present: M. Burdette, K. Raga, C. Rew, L. Schaper, S. Terry and S. Thorup. Press: M. Melnichak. The Board of Trustees meeting was called to order at 4:03 p.m. by D. Ferritor. 1. Election of officers: M. Hunt reported that the nominating committee was re -nominating the full slate of officers: D. Ferritor, President; L. Brewer, Vice -President; E. Jordan, Secretary and B. Schaffer, Treasurer. All voted aye. 2. Approval of minutes. Amend December 2007 minutes to reflect L. Brewer present at meeting. D. Marr made a motion to approve corrected minutes and B. Schaffer seconded. All voted aye. 3. D. Ferritor requested old business and new business moved before the reports because L. Brewer had to leave early to accept an award. 4. Old Business. A) Revision of executive director's job description: D. Marr moved to approve. E. Jordan seconded. All voted aye. B.) Policy PA -56 Screening: L. Schaper noted two changes to the policy since the board's December meeting: Information about credit history and drug testing was removed. Schaper noted that a credit history report for screening purposes is a summary, not like what a consumer receives. Drug testing will be considered as the staff develops proposed revisions to the drug free workplace policy. This will be presented in April. Schaper noted that after the last board meeting, a staff committee was formed to develop screening procedures and review the draft policy. The policy was revised to incorporate the board's recommendations, including the use of more definitive language. B. Schaffer said the new policy was much tighter. D. Ferritor said the new document contains only what the library needs to know about employees and volunteers. D. Marr applauded the staffs work on the procedural side of the policy and encouraged the administration to address the drug policy through the drug free workplace policy. D. Marr made a motion to approve. L. Brewer seconded. All voted aye. 5. New business. A.) Nominating Committee report — M. Hunt said the Nominating Committee gives its full support to the reappointment of D. Ferritor and D. Marr, the two trustees filling unexpired terms that end on April 1. B.) •Budget line item adjustments — C. Rew requested that $12,000 from programming from the 2007 budget be transferred to the books and materials line and $30,000 from utilities from the 2007 budget be transferred to building maintenance line item. M. Hunt made a motion to approve and M. Malone seconded. All voted aye. C.) Budget roll forward from 2007 to 2008 — C. Rew requested $60,800 that the library spent on goods in 2007 but that did not arrive by the end of the year be rolled forward to 2008. M. Malone made a motion to approve. M. Hunt seconded. All voted aye. D.) Additions to designated funds — C. Rew requested that $30,177 be added to the IT Designated Fund and $56,051 be added to the Building Designated Fund. These were amounts left from the previous year, less the amounts requested to be rolled forward to 2008. L. Brewer made a motion to approve. E. Jordan seconded. All voted aye. E). Letter recommending David Malone for appointment to the State Library Board of Trustees — D. Ferritor said a letter will be sent to Gov. Beebe in support of D. Malone. B. Schaffer made a motion to approve. M. Hunt seconded. D. Ferritor, B. Schaffer, M. Hunt, L. Brewer, D. Marr, E. Jordan voted aye. M. Malone abstained. F.) Creation of a finance committee — C. Rew requested the board consider setting up a finance committee to consider the library's investments. D. Ferritor requested the staff bring forward a bylaws revision to establish one. Ferritor asked the board's Treasurer to meet with Executive Director and Director of Administrative Services. G.) Staff presentation: Justin Blum, M.L.S., Reference Librarian, presented information on Cover to Cover, the adult winter reading program. Current 2007 enrollment is 530 participants — 200 more than 2006. Program continues through April 13. 6. Upcoming Events — S. Thorup talked about the upcoming month long American Indian series, sponsored by the National Endowment for the Humanities. The event will include Oklahoma Fancy Dancers, Arkansas Rock Art, Genealogy Workshop, a visit by artist Charles Banks Wilson, a Walking Tour of the Trail of Tears and a visit from artist Tony Tiger. 7. Library Reports. 1.) L. Schaper said the library checked out 952,000 items in 2007, a 10 percent increase from 2006. 2.) Schaper said the library topped the second list of city services that residents were asked to rank in a recent citizen's survey. 3.) Schaper introduced Margaret Burdette, the library's new volunteer coordinator. 4.) Schaper noted that Laura Cleveland will leave the library later this month to become director of the Columbia (AR) County Library. 5.) Schaper said S. Thorup recently completed work on the Notable Books Council for the American Library Association. 6.) Schaper finished her work with the NISO RFID Working Group and has been elected to be chair of the AR Library Development District I. 8. Statistical and Financial Report. 1.) Due to a late reporting, C. Rew noted credit card receipts on fines and fees •will change from $16,000 to about $20,000 for January when they are reported in the board's April packet. 2.) C. Rew said that the materials budget was spent by the year's end. 9. Executive Session: ED's job evaluation: D. Marr made a motion to go into executive session to discuss job of the executive director. M. Hunt seconded. All voted aye. B. Schaffer made a motion to adjourn; M. Malone seconded. All voted aye. Meeting adjourned at 6:40 p.m.