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Home My WebLink About2007-02-19 MinutesFayetteville Public Library Board of Trustees Regular Meeting February 19, 2007 MINUTES • Prepared by S. Terry, Manager, Marketing and Communications Board Members present: L. Brewer, A. de Noble, D. Ferritor, E. Jordan, D. Marr and B. Schaffer. Staff present: H. Bradberry, G. Kunze, C. Rew, M. Raine, L. Schaper, S. Terry and S. Thorup. Press: D. Begley and A. Wallworth. The Board of Trustees meeting was called to order at 4 p.m. by D. Ferritor. D. Marr and D. Ferritor were sworn in by Judge Stacey Zimmerman. 1. Election of officers: D. Ferritor will serve as president; L. Brewer will serve as vice-president; B. Schaffer will serve as treasurer; E. Jordan will serve as secretary. Motion was made by D. Marr and seconded by A. de Noble. All voted aye. 2. A. de Noble moved to accept the minutes of the Dec. 18. 2006 meeting. L. Brewer seconded. All voted aye. 3. Library Reports. 1.) L. Schaper noted the study that is being conducted by a group of four University of Arkansas engineering students. 4. Statistical and Financial Report. 1.) L. Schaper noted that the library circulation increased more than 19.5 percent during January from the previous year, 63 percent of check outs were done on the self check kiosks during January and the library hosted 999 programs in 2006. 2.) C. Rew noted that expenses have been slow because of corrections that had to be made to bills received in January and many bills were paid in December. 5. Friends. 1.) G. Kunze mentioned that FPL volunteers visit the four area Head Starts each month through Reading Roadshow. Friends will provide books to the children each month. 2.) G. Kunze also noted that Friends is considering a youth level membership to help meet the goal of doubling the Friends membership in 2007. 6. Foundation. 1.) H. Bradberry noted that the Care Foundation provided $60,000 to partner with the library to fund a non- profit resource center at FPL. 7. Old business: 1.) TIF update: D. Ferritor said the Supreme Court oral arguments for the TIF were postponed on Feb. 1 and rescheduled to April 5. 2.) By law revision draft proposal: S. Thorup reviewed analysis of the bylaws and proposed changes. The board agreed to meet at least 30 days before the next meeting in April to discuss bylaw changes. 3.) Fines and fees proposal: Videos and films will remain at $1 a day for late fees. All other fees proposed at the December meeting will go into effect April 1. D. Ferritor noted that public input reflects that the public wants items to circulate. JO.New business: 1.) Staff presentation: M. Raine presented an update on current References Services projects. 2.) 2006 (lover approval: C. Rew requested permission to roll forward $66,904. Motion was made by A. de Noble and seconded by D. Marr. All voted.aye. 3.) 2007 budget approval: Motion was made by L. Brewer and seconded by A. de Noble. All voted aye. 4.) Preliminary branch study and report on UA student study: L. Schaper reviewed the data collected. It currently takes between 12-17 minutes to access the Fayetteville Public Library from various points east and west around town. After UA students complete their study, the library will present a more formal plan for moving forward with branch libraries. 5.) Proposal for adding hours: L. Schaper proposed adding hours through three phases: Moving the library opening back to 9 a.m., which would not effect the budget; keeping the library open until 6 p.m. on Friday and Saturday, which depends on the budget; and keeping the library open until 9 p.m. Monday through Thursday, which is dependent on the budget. L. Schaper said the 9 a.m. opening would be a soft opening, rolling the gates back without a formal announcement. After the initial trial period, the library will begin opening at 9 a.m. Motion was made by E. Jordan and seconded by D. Marr. All voted aye. 6.) Trustee emeritus recommendation for Louis Gottsponer: L. Schaper noted that Gottsponer served eight years on the Board and seven years as president, doing an excellent job leading the Board through the building project and many other major efforts. He was elected president of the Board of Trustees in January 2000 and served through January 2007. He also served on the FPL Foundation Board of Directors. Motion was made by A. de Noble and seconded by L. Brewer. All voted aye. 7.) Job description for executive director: All job descriptions are being rewritten, beginning with the Executive Director. Motion was made by A. de Noble and seconded by D. Marr. All voted aye. 9. The board of trustees adjourned to executive session at 5:35 p.m. They adjourned from executive session at 6:10 p.m. No action was taken during the session. 10. A. de Noble moved to adjourn E. Jordan seconded. All. in favor. Meeting adjourned at 6:12 p.m.