HomeMy WebLinkAbout2007-10-15 - Agendas - FinalFAYETTE V I LLE
PUBLIC LIBRARY
&gond Words
Board of Trustees
October 15, 2007 4 pm
Regular Meeting
Agenda
I. Call to order
II. Approval of minutes
A. Minutes 8/20/07- page 2
B. Signed minutes 6/18/07— page 3-4
III. Reports
A. Key upcoming events — page 5
B. Library administration
1. Management reports
a. August -September 2007 strategic plan progress — page 6-8
b. September 2007 performance measures — page 9
c. August 2007 performance measures — page 10
d. Comparison chart of check-outs per month 2004 2007 — page 11
e. Circulation Trends: Items Borrowed 2004-2007— page 12-14
2. Financial reports
a. September 2007 budget comparison — page 15
b. September 2007 balance sheet — page 16-17
c. September 2007 profit and loss — page 18-20
d. August 2007 budget comparison — page 21
e. August 2007 balance sheet — page 22-23
f. August 2007 profit and loss — page 24-26
C. Friends and Foundation reports — page 27
IV. Old business
A. Working group recommendations: status— page 28
B. 2008 Budget (see attachment "2008 Budget submission to City•of Fayetteville")
V. New business
A. Staff presentation: FPL's emergency procedures (Sam Palmer, Manager, Facilities and Laura
Cleveland, Youth Librarian and Chair, Safety Committee)
B. Nominating committee
VI. Adjournment
VII. Attachments
A. Projected 2007 Meeting Agendas (updated 10/8/07)
B. 2008 Budget submission to City of Fayetteville.
C. Letter from Bruce Cole, Chairman, National Endowment for the Humanities, Sept. 6, 2007.
D. Comments from authors participating in Ozarks Writers Live! event on September 8.
E. Ozark Writers Live! customer evaluation summary
F. Comments from Poets in the Streets performer/trainers following conclusion of Summer Reading Club.
G. "Best Places to Retire: Fayetteville, Arkansas," U.S. News and World Report, October 1, 2007.
H. "Local Libraries Need More Public Support," The Morning News of NWA, September 7, 2007.
I. Ad for California Library Association Leadership Session (featuring S. Thorup)
J. 2007-08 Leadership Class, Fayetteville Chamber of Commerce, September 7, 2007.
K. Arkansas State Library News, August 2007.
L. Advertising and coverage of Anthony Bourdain in Citiscapes Metro Monthly, October 2007.
1
Fayetteville Public Library
Board of Trustees Regular Meeting
August 20, 2007
MINUTES
Prepared by S. Thorup, M.L.S., Assistant Director
Board Members present: L Brewer, E. Jordan, M. Malone, D. Marr, and R. Schaffer. Staff present: M. Raine, C. Rew, L. Schaper, S.
Thorup, and G. Kunze. Also present: Andrew M. Richards & Michelle Hurst, BKD, LLP. Absent: D. Ferritor, M. Hunt.
The Board of Trustees meeting was called to order at 4:08 p.m. by L. Brewer.
1. Approval of minutes. D. Marr moved to approve the minutes from the June 18 meeting. M. Malone seconded. All ayes.
2. The following two items were taken out of order. New Business. A) Audit Report - Andrew M. Richards reported for BKD, LLP and
noted the report encompasses entire reporting entity, both FPL and the Foundation. The Library's 2006 financial statements were
discussed with comparison to 2005: net assets increased; liability decreased; and expenses increased proportionally with revenues.
Richards said the library was fairly consistent between 2005 and 2006. No internal control deficiencies or material weaknesses
were noted by the audit. Control deficiencies caused by overlapping duties were detailed. Richards suggested separating these
duties would improve internal controls and recommended internal procedures to create preventative internal controls. B.) M. Raine
introduced the Nonprofit Resource Center and demonstrated Foundation Directory Online Professional.
3. Library Reports. 1.) L. Schaper noted key upcoming events, including a book signing by Arkansas First Lady Ginger Beebe and a
Roberta Fulbright Society event with Anthony Bourdain. 2.) Schaper noted a number of items accomplished re: the green building,
e.g. LED light bulbs are being tested and the visit by the City's Sustainability Coordinator. 3.) Schaper introduced the concept of
"diamond polishing" the terrazzo which will reduce labor and use of floor finishes. 4.) Washington Co. Law Library is now offering
online Westlaw access at FPL. 5.) UA bought the building north of library for use by KUAF. Schaper met with their management
team to discuss ways of furthering an already strong partnership. 6.) Opti -Learn, a free math and science peer tutoring program,
presented in partnership with FPL, FHS & the Optimists Club begins in September. Tutors will be paid with Optimists' funding. 7.)
Reading Roadshow has expanded to The Richardson Center and Children's House. 8.) Playaways (dedicated MP3 players) have been
'ordered and are almost ready for check out. 9.) Ozarks Writers Live, an author event to be held on 9/8, is part of Fayetteville Arts
Festival. 10.) Cafe RFP due date, process and rental rates were discussed.
4. Statistical and Financial Report. 1.) Schaper reported circulation continues to rise; 90,000+ in July. Total cardholders are down
due to a purge of inactive card holders. Visits, programs, attendees all up. Computer sessions are down. Will collapse wireless
access numbers into computer session line starting in 2008. ILL loans up; requests down. 2.) Schaper noted the reported collection
size is inflated because a system upgrade now adds periodicals Those numbers will be corrected when feasible. 3.) Summer'
Reading Club numbers were discussed. Overall participation is up; however, because sixth grade was placed into the teen program
this year the elementary numbers appear down. 4.) C. Rew discussed financials, in particular materials budget and planned
adjustments. Materials funds are up because cost savings in other areas allowed grant funds to be reallocated. Utilities are good, but
this hot season may have an impact. Line item adjustments may be made by L. Schaper as the year is winding down. Landscaping
has not been billed by the City.
5. Friends. 1.) Friends received two new lifetime members. 2) Bookstore sales are for 3 weeks in June and 5 weeks in July. 3.) The -
Friends' signature event will be 9/16, a commemoration of the 50th anniversary of the Central High crisis. 4.) A silent auction is
scheduled for November. 5.) 2007 library projects funds have been re -designated as a matching gift for the NEH challenge grant.
6.) Friends are still working through recommendations of the working group. Bylaw changes require a vote taken at the Friends
annual meeting scheduled for December.
6. Foundation. 1.) Jim Blair completed his term on the Board. 2.) K. Rago mounted a temporary art exhibit with a well -attended artist's
reception. 3.) NEH grant requirements were studied; gifts since the second half of 2005 are in the process of being recertified by
the donors to be considered a match.
7. Old business. A.) Customer Service Standards - E. Jordan moved to endorse the Standards. D. Marr seconded. All ayes. B.) 2008
Budget Requests - The City provided target figures. 1.) The CIP for books shows a needed increase through 2010.
Computer/technology replacement line discussed with annual replacement cost at approximately $90,000 with the City CIP only
covering $23,000. B. Schaffer moved and M. Malone seconded approval of the 2008 CIP budget. All ayes. 2.) The General Fund
request is flat for 2008 minus a 1.5% reduction of $24,560. This reduction is being required of all city divisions and will be used
to fund raises. Schaper explained the library is very different from City divisions in that wages and salaries are in its budget. The
library needs to find $100,000 to fund salaries and raises and is also being asked to cut $24,560. B. Schaffer moved to ask City to
relieve the library of the $24,560 cut in light of the library's covering $100,000 in salary and wage increases. D. Marr seconded.
Discussion ensued. All ayes. D. Marr noted that the raises the library will have to fund is a cost three times greater than the savings
portion the City is asking for with the 1.5% reduction.
8. New business. C.) Appointment to FPL Foundation Board - B. Schaffer moved and D. Marr seconded the appointment of Dr.
Hershey Garner to serve a 3 -year term on the FPL Foundation Board, effective September 2007 to August 2010. All ayes. D.) Policy
revisions - 1.) PA -81: Resignations - D. Marr moved and E. Jordan seconded revising Policy PA -81 to define "termination in good
standing." All ayes. 2.) KV: Use of Meeting Rooms - Changes and rationales were outlined. Discussion ensued resulting in a
proposed amendment. B. Schaffer moved to adopt the revision of Policy KV as amended by the Board. D. Marr seconded. All ayes.
9. E. Jordan moved to adjourn; D. Marr seconded. All voted aye. Meeting adjourned at 6:46 p.m.
2
•
•
•
Fayetteville Public Library
Board of Trustees Regular Meeting
June 18, 2007
MINUTES
Prepared by S. Terry, Manager, Marketing and Communications
Board Members present: L. Brewer, D. Ferritor, M. Hunt, D. Marr and B. Schaffer. M. Malone called in by phone. Staff
present: G. Kunze, K. Rago, C. Rew, L. Schaper, S. Terry and S. Thorup. Press: T. Hollenbeck (NWAT). Absent: E. Jordan
The Board of Trustees meeting was called to order at 4 p.m. by D. Ferritor.
1. Introduction of Kara Rago as the new advancement director and the announcement of the creation of the new
department known as Advancement and Community Relations, which includes fundraising, friend raising, volunteers,
marketing and communications.
2. Approval of minutes M. Hunt moved to approve the minutes of April 16; D. Marr seconded the motion. All voted aye.
3. Recognition of Vince Chadick of the Bassett Law Firm. Vince was recognized with a plaque for his exemplary efforts
and successful advocacy on behalf of the library before the Arkansas Supreme Court which ruled, on 4/26/07, that
property tax approved by voters for public libraries pursuant to the Arkansas Constitution cannot be diverted to fund
improvements in a tax increment finance district.
4. Library Reports. 1.) L. Schaper noted that the three remote returns are in place at three locations of the Bank of
Fayetteville since May 14 and usage has steadily increased for a total of over 450 items returned to them last week. 2.)
Schaper pointed out the MyLibraryBookstore function is now available, which allows people to buy books through the
library's website with a portion of the money coming back to the library. 3.) Interpet_service has been successfully
upgraded in the past month. 4.) S. Thorup gave an update on the ongoing Summer Reading Club program, noting
1,365 students in preschool through 5th grade enrolled in SRC, 767 students in 6th through 9th grade and 47 students
in 10th through 12th grade. 5.) Schaper noted that circulation has increased 17.7 percent over last year and the library
is at 69 percent self check because of self pick up holds and credit card payment at Express Check. 6.) Schaper
noted that a new report function, available since the library upgraded to Polaris 3.3, produces performance measures
•hat, in some cases, differ from those the library has reported, and the library is in the process of understanding the
difference and will change the numbers when the reason for the discrepancy is understood.
5. Statistical and Financial Report. 1.) C. Rew said the library is close to being on -target with the materials budget given
recent spending.
6. Friends. 1.) G. Kunze said new lifetime members for Friends have brought the total to 136 lifetime members. 2.) G.
Kunze said the Friends had a garage sale May 19 where more than 800 items were sold. The rest of the books were
sent to the Salvation Army; $187 dollars were raised.
7. Foundation. 1.) K. Rago announced that a National Endowment for the Humanities challenge grant was awarded to the
library. The grant is $600,000 contingent on $1.8M in funds raised.
8. Old business: A.) Board by-law revision: S. Thorup noted several revisions, including a one-year term for each officer
with a limit of three terms, one board member at each Friends of the Library meeting, bylaw review every four years and
expand the committee section to allow for ad hoc committees of art, nominating, budget and audit. B. Schaffer moved
to approve the revisions with an amendment that changed the appointment time of the members of the nominating
committee; D. Marr seconded. All voted aye to approve the changes. C.) Branch and books -by -mail student study
summary: L. Schaper reviewed the final report from the University of Arkansas students on branch libraries and a books
by mail service. Schaper recommends a consultant be retained sometime in 2008-09 to conduct a branch study. She
anticipated beginning the books -by -mail program on a trial basis later this year D) Library, Friends, Foundation
Working Group recommendations: Each of the three groups will review the set of recommendations, which include the
an annual joint event for the three boards, bylaw revisions, annual signature events for Friends and Foundation, a
lifetime Friends membership for all Roberta Fulbright members, consistent recognition for levels of giving; benefits of
annual giving; consistent work processes, offering new FPL cardholders with a one-year complimentary Friends
membership, conducting advocacy training for all board members, and establishing an on-going working group. The
goal of the recommendations is to allow each entity to be both autonomous and fully aligned in its efforts. The Board of
Trustees is the first to consider the recommendations. Motion to approve was made by D. Marr and seconded by L.
Brewer. All voted aye.
New business:
3
a -U
•
a. 2007 Budget Adjustment Request that $4,716 be added to Materials line item and and $14,416 be
added to the Programming line item—this funding is from donors. Motion was made by D. Marr and
seconded by B. Schaffer. All vote aye.
b. An'initial 2008 budget proposal was discussed. Schaper said that if the City will allow an extension then
the Board will not need a special meeting in July or early August to approve the proposal.
c. Strategic Plan review: 10/06 through 5/07: L. Schaper said the library had accomplished more of the
objectives of the plan than anticipated. S. Thorup will present a list of the yet -to -be completed items at
the next board meeting in August.
d. Staff presentation by Michele Raine, Manager of Reference Services. Raine presented a demonstration of
some of the library's e -books. •
e. Policy revisions: The following policy revisions were considered:
i. PA -9 Insurance. Nomenclature revision to comply with recent personnel policy changes.
ii. PA -11 Leave of absence without pay;. Nomenclature revision to comply with recent personal
policy changes.
iii. PA -31 Inclement weather. Nomenclature revision to comply with recent personal policy changes.
iv. PA -57 Attendance and absence without leave Nomenclature revision to comply with recent
personal policy changes.
v. PA -59 Closed days. Nomenclature revision to comply with recent personal policy changes.
vi. PA -5 Educational leave, tuition assistance etc.: S. Thorup noted that the revisions include
encouraging students to pursue State Library scholarships and expanding the professional
association membership partial reimbursement to include non -library associations.
vii. PA -25 Children of staff: L. Schaper said the policy was revised so as to ensure that children of
staff cannot be left anywhere on the library campus while their parent is on duty. If they are
present, they must be in compliance with Policy ND: Children at the Library.
viii. PA -27 Dress code: Schaper said the revision emphasizes that staff should dress and wear shoes
according to their positions. The new policy allows pages and housekeeping staff to wear neat
shorts; mini -skirts and bare midriffs are not permitted.
ix. PA -33 Name tags: This policy was folded into the dress code policy above so it can be deleted.
x. PA -41 Personal telephone use: S. Thorup said the policy was expanded because of the
prevalence of cell phones and that the policy for personal phone calls still applies to those.
xi. PA -51 Computer Resources: Schaper said the existing email policy was renamed and revised to
go beyond email to include computer resource use and gives the library the authority to monitor,
search, retrieve backup, copy, read etc. any and all communication that passes through the
library's network.
xii. PA -55 Appointments: After considerable discussion about Vince Chadick's revision (handed out)
and definition of "immediate family" a motion was made by D. Marr to eliminate all revisions
except line N.1. This motion was seconded by L. Brewer. All voted aye.
xiii. PA -61 Overtime: Previously called "compensatory time" this revision deletes parts no longer
applicable.
xiv. PA -65 Emergency leave: Schaper said that the bereavement policy approved in April makes this
policy redundant; it can be deleted.
xv. PA -69 Evaluations: Schaper said this policy is expanded to require a written evaluation for all
employees. D. Marr recommended this item be revisited in one year.
xvi. PA -73 Military leave: Policy states the library will follow current federal regulations.
A motion was made by D. Marr to approve all policy revisions; seconded by L. Brewer. All voted aye.
f. New policy: PA -02 Retirement: This policy allows the library to provide retiree insurance to those whose
age and years of service equals 65. The policy requires the person to remove themselves from the library's
insurance and get on Medicare when they reach retirement age. Motion was made by D. Marr; seconded
by L. Brewer. All voted aye.
g. Customer service standards: L. Schaper said a staff committee put the draft pledge together in response
to the library's strategic plan. The board will discuss the pledge at its August meeting.
10. D. Marr moved to adjourn; B. Schaffer seconded. All voted aye. Meeting adjourned at 6:44 p.m.
4
•
•
•
•
FAYETTEVILLE PUBLIC LIBRARY
Key Events: Oct. 15 — Dec. 13
• Tuesday, Oct. 16: Theo's will host a French -inspired menu from Anthony
Borudain's Les Hailes Cookbook. The four -course meal is $40 per person
plus $15 with wine For reservations, call 527.0086.
• Friday, Oct. 19 at 5:30 pm, Blair Library Second Floor: Pre -event cocktail
reception with Anthony Bourdain, best-selling author, chef and host of No
Reservations on the Travel Channel. By invitation only.
• Friday, Oct. 19 at 7 pm, Media and Magazine Section: Anthony Bourdain
speaks at the Fayetteville Public Library.
• Tuesday, Oct. 30, 4 to 5 pm, Wal-Mart Storytime Room: Halloween
Storytime featuring Miss Lolly's scary stories and spooky music provided by
the North Arkansas Flute Choir.
• Thursday, Nov. 15, 9 am & 12:30 pm, Walker Community Room: Trenton
Lee Stewart, author of The Mysterious Benedict Society, speaks at FPL in
celebration of Children's Book Week.
• Tuesday, Nov. 13, noon to 2 pm, Walker Community Room: Annual
Gathering of the Groups Kevin Brockmeier, the Little Rock author of The
Brief History of the Dead. Sponsored by the AR Center for the Book.
• Friday, Nov. 9, 1 pm, Ann Henry Board Room: Making the Most of Your
Non -Profit Career — How to Burn Brightly Without Burning Out.
• Saturday and Sunday, December 1 and 2, Walker Community Room,
Friends Silent Auction.
• Thursday, December 13 at 5:30 p.m., Walker Community Room: Friends'
Annual Meeting including election of directors and approval of revised
bylaws.
FAYETTEVILLE
PUBLIC LIBRARY
Beyond Words
Strategic Plan Progress Report
August -September 2007
I. Access: Implement strategies to improve and extend access to library collection and services.
a. Hours: Completed for 2007.
b. Facilities:
i. Selected Arsaga's Espresso Cafe for new cafe vendor lease.
ii. Received approval from Fire Marshall to install staff door locks that release in a fire emergency.
iii. Met with a representative of the late Steve Hoover's family re: interactive wall.
iv. Attended sustainability breakfast and USGBC NWA Steering Committee meetings.
c. Branches: Student study completed in May 2007.
d. Remote return locations: Collected 3,136 items during August and 2,769 during September. Collections
have increased six -fold from May 2007.
e. Website:
i. Created and hosted the Ozark Writers Blog.
ii. Created webpage for the Nonprofit Resource Center.
iii. Contracted with a student design team from Florida State University's Library and Information
Studies program to work on updating and expanding the Youth Services web pages.
iv. Enabled shopping cart capability for ticket and item purchases, e.g. Bourdain event.
f. Computing and networking resources•
i. Replaced all PCs in the computer lab and installed a laptop in each meeting room
ii. Installed a new generation, PC-based microform reader to allow easier access to that collection.
g. Outreach services:
i. Implementing the "The More You Know", a program for at -risk teens with, among others, the WC
Circuit Court Juvenile Division; funded by Community Development Block Grant (CDBG).
ii. Received notice of approval for a $2800 CDBG grant to expand Lending Hands and senior centers.
iii. Provided information to 100+ teachers through the Chamber of Commerce's Teachers' Expo.
iv. Demonstrated capability of Tech -Logic AMH to director of the Bentonville Public Library.
v. Consulted with Butterfield Trail Library committee members on use of FPL's online registration.
vi. Visited six child care centers, including all Fayetteville Head Start Centers as well as Richardson
Center and Children's House (Reading Roadshow).
vii. Implemented Opti -Learn peer tutoring in chemistry and advanced math for high school students.
viii. Staffed an informational table at Farmers' Market Family Day.
ix. Demonstrated Reference USA database to the Fayetteville Visitors and Convention Bureau.
x. Gave presentation to Noon Lions Club.
II. Collections: Develop collections that are responsive to the needs and demands of its community.
a. Adult materials: •
i. Continued work on the OCLC reclamation project.
ii. Evaluated nonfiction against the LibraryJourna/Academic Newswire psychology best sellers list.
iii. Evaluated fiction against the Romance Writers of America award winners (all owned) and against
the ForeWord Book of the Year Winners in several categories (ordered four titles)..
iv. Reviewed the 2007 Man Booker Prize long list. FPL owns all titles currently available in the US.
b. Reference: nothing to report.
c. World languages:
i. Completed an inventory of the world languages collection.
ii. Ordered 57 titles for the Spanish language collection.
d. Youth services:
i. Unveiled expanded Award Winners section providing multiple copies of the winners of most major
national awards and all Arkansas award winners.
Strategic Plan Progress Report
6 August - September 2007
•
•
• ii. Completed an inventory of the teen new books collection.
. Checked holdings against 2007 Banned Books list. All titles owned by FPL.
e. Nonpirint:
i. Made 119 Playaways available.
ii. Attended a Library 2.0 Webinar on integrating technology with library services.
iii. Evaluated the film collection against the American Film Institute's "top 100 films of all time" to
ensure that the library collection contains all 100 titles.
iv. Ordered 40+ youth -focused documentary films based on customer input.
v. Completed an inventory of the teen media collection.
f. E -collections:
i. Began offering access to Westlaw through partnership with the Washington County Law Library.
ii. Began trial of Standard and Poor's NetAdvantage online database.
III. Services: Define its essential activities and service levels.
a. Programming and events:
i. Completed the first Ozark Writers Live! event with a total attendance of 501.
ii. Introduced the new FPL Film Club.
iii. Organized Friends' Central High Integration Commemoration with 135 in attendance
iv. Conducted a genealogy workshop with the State History Commission with 67 in attendance.
v. Hosted the monthly meeting of the Washington County Genealogy Society.
vi. Offering beginning computer classes in cooperation with UA Students in Free Enterprise.
vii. Initiated Girls and Dolls historical reading society for grades 3 — 5, led by a volunteer.
viii. The National Federation of the Blind presented an informational program for youth.
ix. FPL's youth literary magazine, The Wanderer, was rolled out at a special event featuring
performance poet, Clayton Scott, and an open mic for contributors with 80+ in attendance.
x. Added a third session of Toddler Time on Friday morning.
xi. Resumed school year storytime for birth — age 5,with average weekly attendance over 500.
• xii. Began staff -led Creative Writing Workshops for grades 3-5 and 6-12. Classes are full.
xiii. Continued monthly teen events including anime club, knitting group and open mic night.
xiv. Worked extensively on Anthony Bourdain Event, securing Foods, Liquor, Beverage, and Media
sponsorships.
xv. Met with 3 artists in preparation for art exhibit applications
b. Self-service strategies:
i. Received 83 new online library card registrations.
ii. Handled 143 online updates to customer accounts.
c. Customer service:
i. Lowered dollar amount to trigger late fee notice in response to customer input. Handled patron
concerns and drafted new email to respond to customer inquiries.
d. Customer service standards:
i. Library Board of Trustees approved and employees signed the customer service standards.
e. Staffing:
i. Completed interview process and promoted Denise Stramel to Manager, Circulation Services.
ii. Rewrote all job descriptions and sent them to Management Advisory Group, Inc. for grading.
iii. Accepted resignation of G. Kunze, Manager, Volunteer Services.
iv. Attended management styles and decision making training by E. Mitchell and B. Woolsey.
v. Hired and trained five work study employees, all UA students.
vi. Held quarterly safety training for paging staff.
vii. Attended the Arkansas Library Association Conference. (D. Stramel and M. Raine)
viii. Completed test of direct deposit paychecks.
ix. Three circulation staff participated in inventory training.
IV. Visibility and value: Promote the contributions and value of the library to the greater Fayetteville area.
a. Marketing plan:
i. Plan completed. Working toward specific goals.
• b. Marketing (visibility) and communications
i. Wrote 19 news releases from August 1 -August 31
ii. Wrote two newsletters; distributed in building, Fayetteville and to patrons.
Strategic Plan Progress Report
7 August - September 2007
•
iii. Organized advertising for SRC in Northwest Arkansas Times and Kid's Directory.
iv. Sent out weekly SRC events to Noticias Libres
v. Interviewed by NWA Times and 40/29 regarding intruder in library.
vi. Placed full page thank you ad for SRC in the Northwest Arkansas Times
vii. Sent out eight event notices through the library's listserv.
viii. Wrote monthly library column for Fayetteville Free Weekly
ix. Provided monthly events to Citiscapes, Kid's Directory and Mother & Child Reunion
x. Interviewed by NWA Times regarding Banned Book Week Sept. 29 -Oct. 6.
xi. Interviewed on KHOG about Central High event on Sept. 16.
xii. Coverage for Friends' Central High event in KHOG, NWA Times, AR Democrat -Gazette.
xiii. Coordinated postcards, invitations and advertisements to promote Anthony Bourdain event.
xiv. Distributed 2006 annual report.
xv. Provided building tours to Sam's Club legal team, McAllen, TX city and library representatives,
Bentonville Public Library director Hadi Dudley, and Tulsa City County Library system members.
xvi. Attended openings of Ozark Botanical Gardens and Sam's Club.
xvii. Participated in interview by Doug Begley, reporter for the Morning News re: green buildings.
xviii. Converted Exclamation to arc emailable format via the BookLetters product.
xix. On request, submitted article to IFLA (International Federation of Library Associations).
c. Collaboration:
i. M. Raine presented a paper entitled "The New Reference Interview" at ArLA.
ii. Compiled and delivered reports on new businesses for May -August to Chamber of Commerce.
iii. Attended open house event for the Osher Lifelong Learning Institute.
iv. Hosted a workshop with Adult and Community Ed in recognition of Citizenship Day
v. Working with Fayetteville School District on a Children's Book Week event for November.
vi. Continued to serve on UA's Osher Lifelong Learning Institute advisory committee.
vii. Implemented public access to Westlaw; funded by the Washington Co. Law Library.
viii. Continued on the Circle of Friends to honor the life of John Lewis.
ix. Participated, as a Downtown Partners Board member (ex officio), in Arts Festival events.
x. Participated in planning a southern women's writer conference in spring 2008.
xi. Attended Chamber of Commerce's Small Business Committee meeting.
xii. Assisted Chamber of Commerce in data gathering for the quarterly cost -of -living index.
xiii. Reported on Washington/Benton county public/private schools for Fay. Community Foundation.
xiv. Reported to the Care Foundation on the Nonprofit Resource Center's first year of service.
V. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry out the Library's
mission; these sources will grow as the community grows.
a. Funding strategies:
i. Working toward development of an annual appeal.
b. Funding sources:
i. Attended the State Library Board meeting. Only first quarter funding approved.
ii. Attended the Library Development District I meeting.
iii. Submitted 2008 budget to City of Fayetteville.
iv. Made applications to the Willard and Pat Walker Foundation for the NEH Challenge Grant.
v. Submitted small grant application to NWA Community Foundation for NEH Challenge grant.
vi. Created process to certify gifts for the NEH Challenge grant.
c. Advocacy:
i. Postponed advocacy training for the three boards until 2008 to maximize attendance.
d. Foundation and Friends:
i. Foundation and Library boards unanimously approved Working Group recommendations for
aligning the three entities to enhance fundraising capabilities and better support the needs of
the Library. Friends approved Working Group recommendations with the exception of the board
member terms and the automatic Friends lifetime membership with a RFS membership.
ii. Friends completed bylaw changes in preparation for approval at their December annual meeting.
Strategic Plan Progress Report
8 August - September 2007
•
•
CU
8
0 00 - 0 0 0 0
OO CO t0 N 0) O O aD M
p RI
O N r0 O V
it
OD oo
M 03
V-
N O) f") r V ON) 00) rn
N r 0 ON) 10 [7 CV 04 01 00
m N4 Cr)
"Cr..0 CV
7.
O f7 0 r cc O 0) r y Q 0 'Or 'Or (h r r
O CO 0 r N 0 N N (0 LC)
0 V V
O.
0-
W e n' o' a a' o' a' o o e' -.
(f O r (O CO N CO 10 O) N 0) 0
Qr N r n cii O Q N N 0
r
0
07 YTD 06 YTD
0
w
0
>1
O
H
0
O
r
0
N
d
y W
E N
E
(u
0.
n
d
U J
ea
O
d 2
0.
J
0.
LL
qR'
(r0 N ^ N 0 (00 M 1co 0 N
CO O O 0) a to V (7 CO
N N r (h (D N N i-
Ov)
Cr,) 0 f0 OD N r
0 0 a e o 0 e'
(O r (+) CO Q m IS 0 N O r
0 0 N N N r O O r
f7 0 oo r co
t
0901 CY)
0 CO V r O Or CO0aro O r
N. 0 N r Cr) r CO O N
M V r p7 N C r
r m e O N V 0) () O r0 CO O) m
Cr) v O - 10
r co n fCr)O N m 0) m 1n m N r O
n! c r CO fn o v v v N f7 OD (V o r m co
f7 (0 (0n r co (0 r r Y v r o (•5 o r
r to -
4
1
;,..e
e 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0
O
D o e 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 O o 0 0
0
0
0 o e
• O
0
0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CID CO
OO r r V N
MN
CV CDM CO CO ,cr CO
'Qr') 00 13- 0LO
- 0' A
05 CO N (O r N 0) CO N O
N
ao v e 01 m 0 10
(O r CO N N O 0)
N O 0 r N of N r r
0) 0 co N
OO e (0O O co O) CO
N fD r
Vr N r r CO O O O 0
2 0 0 0 N O N N r
oo
CO gN CO 0) V 0) (O aCDO
A ai ca V (0 O r r N
N
pOD r e CO 0 CO a (D
O tp .0- ((00 r N CO
N. O 0CO- r r N
N
0 0
I- r v CO 00 N(0 Or) m co in 1.0 r
V N 0) r N 0
c
o m COV`n V C0') 0)) n o m 0 CO0
N CO r C) (h ( (p fh V N
N r ^ r V
LO
10
1
N
10 0 0 N O) (r0 0 CO(O N O r
r V 0 r N (0 (0 01 0
10 r V r
00)) N (0 0 (00 CO CO CO "Cr (0 r
(D r ri r (0
OD 0 N- CO N. rr ^ r 0 ((0 f0O COr0)v-
1-0
N CO h N 0 r
05 r - 05
co00 CO 0 0 V r N 03 r -N r r ((0 If)O
(D 0 N 0 CO Cr) Cr)
(7 r r r (0
N. e 0 (0 0 Cr) CO 0) r N- N- O) V (0 CO 0) 0) 00
N CO N V (O ^ (0 N V N. CO W (p r 0 r
O N CO. ^ ..In
(O r 0 r O) r N^ tD C7 N CO
co
m (O CON0 r CA, r a r [h r (7
N
0 e N. O) CO (A fD O) V N V 0 O) V O N V V
m 0 (� (�) ^ N r 0 N. N. V (O (O O 0 r r<
0 N r co. C) (O O) N 0 CO 0 0
W 0 0 0 0 N co ([) N th O N r O r (h
I.L. r c l ((+�J pyo N 0 V
1[l GO (o N (� N 0 li co O r N (7CO 0V
N
•
TelCO
�( CO
�) d"i y a .g 0y
-to E c 9 0x
tl (0 m m
d ~ a E c Y) Q¢ ¢ C
C (0/) N U ti c cp 0 C
m Yk e Cp 2' 1 9
U d 9 J= N c O
d O F N L
9
Computer Sessions
CHANGE PROJ. 07 Target
0
DEC 07 YTD
0
0
0
O
0
0O O
co O co
co co co
(O ("4 0)
N A-
CV N
O
O 0
O 0
O O
O Co
CO V
O
CO CO0O) COr N N OJ CO A LO g
CO CT) CO CO CO
O) N A O (0 (0 V (0 a C) O N R
O) M M O) O O N (0 ,- (o LN-- A V R M
A N 0 N N (0 0) O ^ V'
0 0 o e o u o o e e_ o e e o 0 0 0 0 0
N 0 O N (0 CJ CO O r CO N V Cr) CM C) '- N
N.; (Q n O co (? N LLJ n M N N
q R A A 'Cr (' CO
N
Cr)
M r o ^ m CO(OCO n M N (O A e A (0 (O CV A 10 (0 O)
V R CO CO M M CO I 00 Y) (O 0 N
N M O CO 0 0 V CO O) (O OJ CO M N A N CO O CO ID O) N
m M LL" N I n `- N. (O A N (O M O A N A O)
10 CO pN O Cr)ACO 0 Q
O e co A (OO O< CO 0 ') 0 CIDOA 01
01 N N A O) N T
V V r W COC7
10 (O 10 r (00 CO .M- O IOO 00)) CO Q'e O 0))- N (n N
coco ti-
0 0 e 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0
O
O
0 0 e
O
O 0 0
O O e O O O
O
0
o
r a O
Lu
N_ 0
0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0. 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0)
Q r LO ,-..t. CO LLM') O CO N V V
0 A (O (') 0 0 r 0 .- 0)
O co 10 n N O7 M N
d Q co
0.1
CC
co uMO -it! o O o r O
O •-•J
V N c.,)° CO 03 N N
E7 O) (NI OO co A N O CO N
N
Ler
d C7 100 0 CON0) N
CL Z < r N A r CO 0 0
J O G7 O 0 06 N O O) N
CL 7 ¢ O 0 N
LL 04
VD CD > COCV
N 0
COtri
(o r CAS
N
OD A
Ce CO 0 Le
a. MO
A V 0
CO
n
CD
c0
-cc-
go,
1 CM
00
r
0 0
0 0
0 0
'Kr
N CO
r �
O LO MN 0) N.
CO ^ (0 Cr) O O) 10
R 10 N CO CO
V r <
LID e CID C)
CO LC) LO
OA) N M O (MO ('Ml r co 04
LC5(O r05r M
(v CO 0A coAO) ^ O^ CV 1) v0) 10 0) 04 00) e
A N co CO CV O r
V 0 .- ' M
CO 0 ((^0 VCO CO N R CO CO O N 0
r CD ^ 01
N (O COO r 0))0 o(0 N C)
CO r A N 105 K M
N
C O N C? CO YO) ^ (MO
OO e n (0 r
O N
V 10 -4," 1- 0) (O CO CO
CO IO(U (00 V CV r O e 01
W C) NO O NO N OO 10 N
LL A R'-`." M
N
OD CO
00
A
O A A A
I r O) A
V
10
0) N o M V V
(OO N CJ 000 CO„Mco at C) 03
MCLI CV
N Cr) Y rA N r
CO N0 0 M
N
CD
6 N y O O W 0
Y Y O tg~ 'n co
0 N NN 0 C 0
O 0 -
N # Qo 3
um w
U K 0
0)
N N
p OCO11) CO
CO CO
M
CO O)
COO N COO
r M
CAV V' (0 (OO 0 O) M O N[
N O 7
0 0)
O CO
N
0) co,
O
E a c a
c 0 = a cct
O 0O Q
a1 G J
o Z, 0 -
LO 9 LL
o 0 1.
H 0
0J2
10
CO CO
grO
Computer Sessions 12,100
CO V
(h O
M 7
M
J
0 0
0 N
j O
a J
•
•
arison by Month and Year
FPL Circulation Trends:
•
W N N (0 00) m CO (r0 co N r o GO r
rO m y r o co_ m^ O n rn v • O Nm uu o CO r
0) O O % •
s{ Om NO In CO N Or) (0 M (`) N (0 N c7;O< N r O (0 N CO r (0 )D N N A< N
O
r N (00 OA m O NCV CI
^ (L[ r r\ 0 0 0 0 0
G < N CO D tri 0 a (r LO N 0 N N N 0 CO C
✓ r
]0 O) CO O
°
N N N Cr) N O
CD O O O O OOA0)C< N N maN Cr) CO co
_ ▪ ▪ 06 etc
= CO >V
< N r O< N A r O
✓ 2 r 2
10 (D V O) (`) O r<< N A O 0 0 0 0 0
O CD< (O< N A o N 0 (NO CO Cr) 0
p v Nt CD
O v N 146
co CO o F- O 0 c
r
0
N A (A CO N O 't (O << (VO Ap N A 0< CO. O
0 Cr) 0 0 (Nv_ (07 0 N N(") O (D 0 N O<J N N CD Cr
W • C) r< W< N (O T W< N N^ co 0 W< N N r 0
CO CO CO CO r OJ r
r r< < N
0/ CO 0 0A O 0 co 0 NAO OO< y(h <M NA r• 0O O O O
m O)N(pN N
C
cnCD
(n in Q N(0 tA vom CI •
N Q r Q
COr0 0) < N 00 0 O) A C9 0) 0 (p CO < O
N < (h < r N (O C) r O A 00) N A N< pie
g•J(h O M J A O A •J O (7 N co •J 'Cr L N r•
7 < N CO �J < C1 A N O (() (") co0 O (0 C) O
- N - r -)
N N 0 00 (0 0
O A CO O A T T
O V N (00 - V Cr) (OA Q)
7 —a r
(0 M CO CO
N O Cr)
co A
0) CO 0) CO 0"
2 O < N V M
v < g M
CO co O cn 0(0 (00 O A N ((00 N 0' (0 N N< CO LP
O N CCCCCC < r re;y 0 N 01 Cr) C7 C0 O)_ 0) N(0 r
•
Cr9 r (0 < N (0 N<! N M .- V • (V N id A
r
AFr) O r O O CO 10 O O CO O O) •O
< co m 0 0 0 C▪ r) (D L- 1— O (0 O) CO N CO CO O
CO <(O O. < O ((O N 4
(SE. CO M < (t N � a
(0 C 02
V a O
g vo) N n O)
A (0 0
O c c0
v • '0-
%S
N O
hO
CO
R Y)
COOD CV b CO CO. N
N O O
v N M
r
ver O OD ON) (� N O < O <O N O<<
LLQ') CO CO O< N O n O (([ O Cr) t00
W (7 la C6 r 10 WCO r0 cri
< N A O W (`� ' N (00 a W< N N A {}
M r
(0 O N r • N 0 O CO V (00 0) 0 00 00 (0 CO O)
O) 10 (0 0 N 2 N A (0 10 r O OD N (OO r
^ (7 OO (0 O • (0 1 cr C) N r--
C)
< Q to u7 N A Q
IA < N co N u') N O O
✓ N
C
7
0
2004 TOTALS
< 0
= t•
N
O E I
=
=_ -_p J
.to O o 4)
Q } V Z
2006 TOTALS
% change 05-06
11
2007 TOTALS
% change 06-07
ti
0
0
0
N'
tt
L
J ▪ �
. V E
a0
d
. 0 v
4
� V
co
LL
CO
d
1
0
1-
t LO0 ti
0 0 0 0
0 0 0 0
N N N N
■
•
I I 1
0
•
•
i 1 I I
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 am co r� co in
•i-
r -
-
0 0
0 0
0 0
0
0 0 0
N
MO PoloPAIO sweij
0
2
2
•
•
•
co
o o O O
o O O O
o o O O
(5 O O O
o Lf) O to
O co W co
o o
o 0
1.0
0
0
0
0
0
N
•
13
•
0--• 0' 0 0 0 0 0 0 0
CO (00 O Oc 0 0 0 0
14
•
•
•
Month
Sources of Funds
Millage Receipts
City of Fayetteville
Fines & Fees
Interest
City CIP books
City CIP other
Foundation
Friends
State Aid
Rental Income
Meeting Room Fees
Grants
Misc.
Total Sources of Funds
Expenses
Salaries & Wages
Payroll Taxes
Employee Insurance
Retirement
Programming
Library Materials
Supplies
Computer Supplies& Hardware
Computer Licenses & Maint.
Utilities
Postage
Travel & Training
Contractual Services
Landscape Maint.
Building Maint.
Equip. Lease & Maint.
Insurance
Public Rel. & Misc.
Furniture & Equipment
Total Expenses
•
Excess/Deficit
•
Fayetteville Public Library
Budget Comparison
September 30, 2007
Current
9 Month
81,630
134,428
13,795
3,520
24,583
175
689
Monthly
Budget
80,508
134,429
10,000
1,250
24,583
1,917
31,678
3,958
7,392
1,167
0
5,575
258,820
302,456
Current
YTD
721,204
1,209, 859
131,801
30,050
221,250
23,000
401,787
24,000
80,338
9,342
1,695
20,300
6,663
2,881,289
Budget Annual
YTD Budget
724,568
1, 209,860
90,000
11,250
221,250
17,250
285,099
35,625
66,525
10,500
0
966,091
1,613,146
120,000
15,000
295,000
23,000
380,132
47,500
88,700
14,000
0
50,178 66,904
2,722,105 3,649,473
126,661
9,785
8,869
9,454
6,628
34,779
6,607
3,043
6,800
3,336
1,508
2,357
10,031
5,519
6,680
284
138,533
11,080
9,657
10,833
7,160
35,351
15,646
11,750
9,667
15,500
2,500
4,690
10,850
3,083
8,042
5,000
746
1,083
2,297
1,168,806
94,084
80,033
90,762
51,022
277,722
114,138
56,726
37,107
104,278
14,818
26,555
63,495
8,673
47,178
8,547
2,684
4,583
25,065
1,246,794 1,662,392
99,724 132,965
86,916 115,888
97,500 130,000
64,437 85,916
318,162 424,216
140,813 187,750
105,750 141,000
87,000 116,000
139,500 186,000
22,500 30,000
42,208 56,277
97,650 130,200
27,750 37,000
72,375 96,500
45,000 60,000
6,713 8,950
9,750 13,000
20,674 27,565
242,341
303,468
2,276,276 2,731,214 3,641,619
16,479 -1,012 605,013 -9,109 7,854
15
11:36 AM
10109/07
Cash Basis
Fayetteville Public Library
Balance Sheet
As of September 30, 2007
ASSETS
Current Assets
Checking/Savings
General Operating Funds
Bank of Fayetteville -Deposits
Petty Cash
Total General Operating Funds
Merrill Lynch-WCMA
Operating portion of account
Total Merrill Lynch-WCMA
Schwab -Millage 4108-2175
1125 • Schwab Institutional - longterm
Total Checking/Savings
Other Current Assets
1220 • Due to/ from other Gov. Units
1250 • Prepaid Expenses
Accounts Receivable
Total Other Current Assets
Total Current Assets
Fixed Assets
Fixed Assets
Library Buildings
Equipment
Furniture & Fixtures
Accumulated Depreciation
Total Fixed Assets
Library Owned Art
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Accounts Payable -Other
A/P Vacation accrual
NP Salaries & Wages Accrual
A/P Other Payroll Liabilities
Accounts Payable -Other - Other
Total Accounts Payable -Other
1950 • Accounts Payable - COBRA
Payroll Tax Liabilities
State Unemployement Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
Other Payroll Liabilities
Health & Dental Insurance
2330 - Vision Insurance
2340 Vol. Life & AD&D
2345 Voluntary Group Life
Supplemental Insurance
Employee contributions
Total Other Payroll Liabilities
Sep 30, 07
14,240.92
408.00
14,648.92
1,010,977.27
1,010,977.27
793,406.45
770,118.26
2,589,150.90
1,003,702.30
68,313.00
-24.75
1,071,990.55
3,661,141.45
20 754 629 47
989,695.05
233,599.94
-1,233,014.33
20,744,910.13
150,000.00
20,894,910,13
24,556,051.58
111,446.66
16,905.35
23,612.74
16,041.98
168,006.73
0.57
484.27
298.81
783.08
8,174.68
8.62
8.00
44.78
374.87
380.00
8,990.95
Total Other Current Liabilities 177,781.33
16
Page 1
•
•
•
11:36 AM
10/09/07
Cash Basis
•
•
•
Fayetteville Public Library
Balance Sheet
As of September 30, 2007
Total Current Liabilities
Total Liabilities
Equity
Investment in Fixed Assets
Fund Balance -Undesignated
Fund Balance -Reserved
facilitle major repairs & rep
for reparis & replacements
f & f repairs & replacements
Total Fund Balance -Reserved
Fund Balance -Current Year Net
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
Sep 30, 07
177,781.33
.177,781.33
21,361,499.04
1,941,344.38
200,000.00
200,000.00
200,000.00
600,000.00
218,148.74
257278.09
24 378 270 25
24,556,051.58
17 Page 2
11:36 AM
10/09/07
Cash Basis
Fayetteville Public Library
Profit & Loss YTD Comparison
September 2007
Ordinary Income/Expense
Income
Revenue & Support
4150 - Miscellaneous Income
sale of items, or regist.
Sale of new merchandise
4500 • Misc. M.J.
4501 Designated Gifts Other
Donations Materials
non restricted gifts
non restricted gifts to child
4500 • Misc. M.J. - Other
Total 4500 • Misc. M.J.
4150 • Miscellaneous Income - Other
Total 4150 - Miscellaneous Income
Cafe Rental
charges for set up and equipm
Fines & Fees
Fees collected at front desk
4315 • Library Cards
4320 • Research & Misc. Genealogy
4360 • Lost and Paid
4365 • Refund of Lost & Paid
4360 • Lost and Paid - Other
Total 4360 • Lost and Paid
4370 - Damaged and Paid
4380 • Copier and Printer income
4390 • Short and Over
Total Fines & Fees
Interest
4401 Interest -Operating
Total Interest
Federal Grants
State Aid to Libraries
Grant monies that need to be
state aid
Total State Aid to Libraries
Total Revenue & Support
Total Income
Expense
Operating Expenses
Office Supplies
5110 - Administration Expenses
Volunteer needs
computer supplies & minor eq.
5114 - Computer Software, Lic. & Maint
5115 - Computer hardware & supplies
annual charges
Total computer supplies & minor eq.
supplies to be reimb by Found
5130 - Childrens Program
5131 • Young Children Prog. & Supplies
5133 • Young Adult Expenses
5130 • Childrens Program - Other
Total 5130 • Childrens Program
Adult prog. expenses
Sep 07
216.00
17.75
113.93
70.00
0.00
200.00
5.65
389.58
66.00
689.33
0.00
175.00.
11,873.36
90.00
68.00
-17.15
365.85
348.70
78.90
1,520.10
-183.98
13,795.08
3,520.14
3,520.14
0.00
0.00
0.00
0.00
18,179.55
18,179.55
4,613.08
48.68
1,461.11
3,042.69
5,339.03
9,842.83
0.00
2,268.94
3,601.00
351.60
6,221.54
406.68
Jan - Sep 07
385.27
17.75
1,148.02
686.00
25.00
1,195.98
608.97
3,663.97
2,763.86
6,830.85
9,342.30
1,695.00
109,814.56
2,181.00
635.00
-328.71
4,313.41
3,984.70
771.64
14,923.85
-510.36
131,800.39
30,050.34
30,050.34
20,000.00
300.00
80,338.00
80,638.00
280,356.88
280,356.88
39,216.84
150.28
31,196.25
. 55,790.75
6,445.63
93,432.63
80.90
24 067 89
19,695.90
705.61
44,469.40
6,495.80
1 8 Page 1
•
•
' 11:36 AM
10/09/07
Cash Basis
•
Fayetteville Public Library
Profit & Loss YTD Comparison
September 2007
5140 • Book Repair & Circ. Supplies
supplies for cleaning the bdg
signage materials
Total Office Supplies
Postage
Travel & Training
Public Notice
5725 • Public Relations
Professional Services
Equipment & furnishings
Utilities
Telephone & Internet
Utilities - Other
Total Utilities
Insurance -General
Total Operating Expenses
Salaries & Wages
Adult Services
Materials processing
Children's Library
Circulation
Custodial
Administration
6498 Vacation Time Used
6499 Sick Time Used
Salaries & Wages - Other
Total Salaries & Wages
Payroll Expenses
FICA/Medicare Expense
Payments to UofA for students
State Unemployment Expense
Voluntary AD & D
Long Term Disability
Life Insurance
Payroll Expenses - Other
Total Payroll Expenses
Employee Benefit Expenses
Health & Dental Insurance
Company paid portion of HSA
Retirement Contributions
6655 Retlrementment Plan Expenses
Total Employee Benefit Expenses
Publications
Book Acquisitions
all books child & adult
7120 • Adult Reference Materials
7130 • Electronic Resources
7140 Genealogical Materials
7160 • Childrens Books
all materials In YA collectio
Total Book Acquisitions
purchased with grant money
Periodicals
Audio Visuals
7610 • FIIm/DVD
7620 • Audio
7640 - Music
Total Audio Visuals
- Sep 07
729.62
1,216.06
0.00
23,078.49
1,507.66
2,356.53
132.32
151.94
10,030.90
0.00
2,544.52
791.23
3,335.75
0.00
40,593.59
22,933.15
6,803.28
12,333.05
23,465.96
6,167.86
39,590.90
12,102.69
3,264.40
0.00
126,661.29
9,681.81
53.85
103.60
10.66
323.68
304.48
22.89
10,500.97
6,658.49
1,494.72
9,453.74
0.00
17,606 95
30,018.26
154.86
1,000.00
274.24
149.14
0.00
31,596.50
0.00
20.00
2,411.27
751.42
0.00
3,162.69
19
Jan - Sep 07
45,032.89
10,697.53
1,119.85
240,696.12
14 817 80
26,552.92
2,098.10
2,485.67
63,495.38
42,947.44
10,633.74
93,644.06
104,277.80
2,684.00
500,055.23
198,617.52
79,068.30
137,889.52
233,292.24
55,535.36
337,396.35
101,679.62
14,227.12
11,100.00
1,168,806.03
89,302.49
1,614.87
4,096.58
176.02
3,439.54
3,258.04
22.89
101,910.43
58,929.08
13,277.45
85,634.12
5,127.15
162,967.80
205,208.78
2,137.18
22,666.00
958.51
446.33
10.00
231,426.80
0.00
11,395.81
19,589.66
12,935.07
2,375.78
34,900.51
Page 2
11:36 AM Fayetteville Public Library
10/09/07 Profit & Loss YTD Comparison
Cash Basis September 2007
Total Publications
Building & Equipment
Building & Grounds
Landscape Maintenance
Building Maintenance
Office Machine Maintneance
Total Building & Equipment
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Inter -Agency Transfers
Transfer from City
9150 • Transfer-MIIIage
Transfer for Books
Transfer from City-CIP Other
Transfer from Friends
Transfers from Foundation
Total Inter -Agency Transfers
Sep 07 Jan - Sep 07
34,779.19 277,723.12
1,564.24
0.00
3,954.55
6,680.08
1,564.24
8,673.12
45,613.89
8,547.34
12,198.87 64,398.59
242,340.86 2,275,861 20
-224,161.31 -1,995,504.32
134,428.83
16,087.62
24,583.33
0.00
0.00
0.00
1,209,859.47
469,503.80
221,249.97
23,000.00
24,000.00
305,169.17
175,099.78 2,252,782.41
Total Other Income 175,099.78 2,252,782.41
Net Other Income ' 175,099.78 2,252,782.41
Net Income -49,061.53 257,278.09
•
2 0 Page 3
•
•
Month
Sources of Funds
Millage Receipts
City of Fayetteville
Fines & Fees
Interest
City CIP books
City CIP other
Foundation
Friends
State Aid
Rental Income
Meeting Room Fees
Grants
Misc.
Total Sources of Funds
Expenses
Salaries & Wages
Payroll Taxes
Employee Insurance
Retirement
Programming
Library Materials
Supplies
Computer Supplies& Hardware
Computer Licenses & Maint.
Utilities
Postage
Travel & Training
Contractual Services
Landscape Maint.
Building Maint.
Equip. Lease & Maint.
Insurance
Public Rel. & Misc.
Furniture & Equipment
Total Expenses
Excess/Deficit
Fayetteville Public Library
Budget Comparison
August 31, 2007
Current
8 Month
81,630
134,428
17,307
3,837
24,586
23,000
27,249
1,408
105
300
261
Monthly
Budget
80,508
134,429
10,000
1,250
24,583
1,917
31,678
3,958
7,392
1,167
0
5,575
Current
YTD
639,574
1,075,431
118,006
26,530
196,667
23,000
401,787
24,000
80,338
9,342
1,520
20,300
5,974
Budget Annual
YTD Budget
644,061 966,091
1,075,431 1,613,146
80,000 120,000
10,000 15,000
196,667 295,000
15,333 23,000
253,421 380,132
31,667 47,500
59,133 88,700
9,333 14,000
0 0
44,603 66,904
314,111
302,456
2,622,469
2,419,649 3,649,473
134,876
10,460
8,887
9,371
2,897
45,599
5,685
39,584
15,784
20,357
1,500
6,363
1,587
8,135
6,389
1,867
329
138,533
11,080
9,657
10,833
7,160
35,351
15,646
11,750
9,667
15,500
2,500
4,690
10,850
3,083
8,042
5,000
746
1,083
2,297
1,042,145
84,299
71,164
81,308
44,394
242,943
107,531
53,683
30,307
100,942
13,310
24,198
53,464
8,673
41,659
1,867
2,684
4,299
25,065
1,108, 261 1,662,392
88,643 132,965
77,259 115,888
86,667 130,000
57,277 85,916
282,811 424,216
125,167 187,750
94,000 141,000
77,333 116,000
124,000 186,000
20,000 30,000
37,518 56,277
86,800 130,200
24,667 37,000
64,333 96,500
40,000 60,000
5,967 8,950
8,667 13,000
18,377 27,565
319,670
303,468
2,033,935 2,427,746 3,641,619
-5,559
-1,012
588,534
-8,097 7,854
21
11:07 AM
09/07/07
Cash Basis
Fayetteville Public Library
Balance Sheet
As of August 31, 2007
ASSETS
Current Assets
Checking/Savings
General Operating Funds
Bank of Fayetteville -Deposits
Petty Cash
Total General Operating Funds
Merrill Lynch-WCMA
Operating portion of account
Total Merrill Lynch-WCMA
Schwab-Millage 4108-2175
1125 • Schwab Institutional - longterm
Total Checking/Savings
Other Current Assets
1220 • Due to/ from other Gov. Units
1250 • Prepaid Expenses
Accounts Receivable
Total Other Current Assets
Total Current Assets
Fixed Assets
Fixed Assets
Library Buildings
Equipment
Furniture & Fixtures
Accumulated Depreciation
Total Fixed Assets
Library Owned Art
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable
Total Accounts Payable
Other Current Liabilities
Accounts Payable -Other
NP Vacation accrual
A/P Salaries & Wages Accrual
A/P Other Payroll Liabilities
Accounts Payable -Other - Other
Total Accounts Payable -Other
1950 • Accounts Payable - COBRA
Payroll Tax Liabilities
State Unemployement Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
Other Payroll Liabilities
Health & Dental Insurance
2330 • Vision Insurance
2340 • Vol. Life & AD&D
2345 • Voluntary Group Life
Cafeteria Plan
Supplemental Insurance
Employee contributions
22
Aug 31,07
18,751.08
408.00
19,159.08
989,956.73
989,956.73
699,936.42
770,118.26
2,479,170.49
1,003,702.30
68,313.00
-24.75
1,071;990.55
3,551,161.04
20,754,629.47
989,695.05
233,599.94
-1,233,014.33
20,744,910.13
150,000.00
20,894,910.13
24,446,071.17
-175,00
-175.00
111,446.66
16,905.35
23,612.74
16,041.98
168,006.73
380.67
298.81
8,112.23
236.24
8.00
44.78
50.00
233.52
380.00
0.57
679.48
Page 1
11:07 AM
09/07/07
Cash Basis
•
Fayetteville Public Library
Balance Sheet
As of August 31, 2007
Total Other Payroll Liabilities
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
Investment In Fixed Assets
Fund Balance -Undesignated
Fund Balance -Reserved
facilitie major repairs & rep
for reparis & replacements
f & f repairs & replacements
Total Fund Balance -Reserved
Fund Balance -Current Year Net
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
23
Aug 31, 07
9,064.77
177,751.55
177,576.55
177,576.55
21,361,499.04
1,941,344.38
200,000.00
200,000.00
200,000.00
600,000.00
218,148.74
147,502.46
24,268,494.62
24,446,071.17
Page 2
11:08 ANI Fayetteville Public Library
09/07/07 Profit & Loss YTD Comparison
Cash Basis August 2007
Ordinary Income/Expense
Income
Revenue & Support .
4150 • Miscellaneous Income
sale of items, or regist.
4500 • Misc. M.J.
4501 • Designated Gifts Other
Donations Materials
non restricted gifts
non restricted gifts to child
4500 • Misc. M.J. - Other
Total 4500 • Misc. M.J.
4150 • Miscellaneous Income - Other
Total 4150 Miscellaneous Income
Cafe Rental
charges for set up and equipm
Fines & Fees
Fees collected at front desk
4315 • Library Cards
4320 • Research & Misc. Genealogy
4360 • Lost and Paid
4365 • Refund of Lost & Paid
4360 • Lost and Paid - Other
Total 4360 • Lost and Paid
4370 • Damaged and Paid
4380 • Copier and Printer income
4390 • Short and Over
Total Fines & Fees
Interest
4401 - Interest -Operating
Total Interest
Federal Grants
State Ald to Libraries
Grant monies that need to be
state aid
Total State Ald to Libraries
Total Revenue & Support
Total Income
Expense
Operating Expenses
Office Supplies
5110 • Administration Expenses
Volunteer needs
computer supplies & minor eq.
5114 • Computer Software, Lic. & Maint
5115 • Computer hardware & supplies
annual charges
Total computer supplies & minor eq.
supplies to be reimb by Found
5130 • Childrens Program
5131 • Young Children Prog. & Supplies
5133 • Young Adult Expenses
5130 - Childrens Program - Other
Total 5130 • Childrens Program
Adult prog. expenses
5140 • Book Repair & Circ. Supplies
Aug 07
0.00
5.00
125.00
25.00
0.00
71.80
226.80
34.20
261.00
1,408.35
105.00
15,030.13
150.00
30.00
-19.00
179.23
160.23
49.95
1,958.28
-72.08
17,306.51
3,837.06
3,837.06
0.00
300.00
27,249.00
27,549.00
50,466.92
50,466.92
3,353.51
36.96
15,784.26
39,584 25
0.00
55,368.51
45.87
643.15
2,254.16
0.00
24
2,897.31
0.00
848.43
Jan- Aug 07
169.27
1,034.09
616.00
25.00
995.98
603.32
3,274.39
2,697.86
6,141.52
9,342.30
1,520.00
97,941.20
2,091.00
567.00
-311.56
3,947.56
3,636.00
692.74
13,403.75.
-326.38
118,005.31
26,530.20
26,530.20
20,000.00
300.00
80,338.00
80,638.00
262,177.33
262 177 33
34,603.76
101.60
29,735.14
52,748.06
1,106.60
83,589.80
80.90
21,798.95
15,919.90
354.01
38,072.86
6,089.12
• 44,303.27
Page 1
•
11:08 AM
09/07/07
Cash Basis
•
•
Fayetteville Public Library
Profit & Loss YTD Comparison
August 2007
supplies for cleaning the bdg
signage materials
Total Office Supplies
Postage
Travel & Training
Public Notice
5725 - Public Relations
Professional Services
Equipment & furnishings
Utilities
Telephone & Internet
Utilities - Other
Total Utilities
Insurance -General
Total Operating Expenses
Salaries & Wages
Adult Services
Materials processing
Children's Library
Circulation
Custodial
Administration
6498 Vacation Time Used
6499 Sick Time Used
Salaries & Wages - Other
Total Salaries & Wages
Payroll Expenses
FICA/Medicare Expense
Payments to UofA for students
State Unemployment Expense
Voluntary AD & D
Long Term Disability
Life Insurance
Total Payroll Expenses
Employee Benefit Expenses
Health & Dental Insurance
Company paid portion of HSA
Retirement Contributions
6655 • Retirementment Plan Expenses
Total Employee Benefit Expenses
Publications
Book Acquisitions
all books child & adult
7120 • Adult Reference Materials
7130 • Electronic Resources
7140 Genealogical Materials
7160 • Childrens Books
all materials in YA collectio
Total Book Acquisitions
purchased with grant money
Periodicals
Audio Visuals
7610 • FIIm/DVD
7620 - Audio
7640 • Music
Total Audio Visuals
Total Publications
•
Aug 07
1,399.60
0.00
63,950.19
1,500.00
6,362.58
329.12
0.00
1,587.15
0.00
2,488.36
17,868.21
20,356.57
0.00
94,085.61'
24,282.55
9,806.98
17,592.35
25,242.52
6,109.12
41,186.71
10,655.31
0.00
0.00
134,875.54
10,310.20
0.00
149.54
79.86
333.58
255.67
11,128.85
6,723.02
1,494.72
9,371.37
0.00
17,589.11
23,694.27
1,609.54
9,800.00
0.00
204.40
0.00
35,308.21
0.00
0.00
4,211.66
6,066.43
12.73
10,290.82
45,599.03
Jan - Aug 07
9,481.47
1,119.85
217,442.63
13,310.14
24,196.39
1,965.78
2,333.73
53,464.48
42,947.44
8,089.22
92,852.83
100,942.05
2,684.00
459,286.64
175,684.37
72,265.02
125,556.47
209,826.28
49 367 50
297,805.45
89,576.93
10,962.72
11,100.00
1,042,144.74
79,620.68
1,561.02
3,992.98
165.36
3,115.86
2,953.56
91,409.46
52,270.59
11,782.73
76,180.38
5,127.15
145,360.85
175,190.52
1,982.32
21,666.00
684.27
297.19
10.00
199,830.30
0.00
11,375.81
17,178.39
12,183.65
2,375.78
31,737.82
242,943.93
25 Page 2
11:08 AM Fayetteville Public Library
09/07/07 Profit & Loss YTD Comparison
Cash Basis August 2007
Building & Equipment
Landscape Maintenance
Building Maintenance
Office Machine Maintneance
Total Building & Equipment
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Inter -Agency Transfers
Transfer from City
9150 • Transfer-Millage
Transfer for Books
Transfer from City-CIP Other
Transfer from Friends
Transfers from Foundation
Total Inter -Agency Transfers
Aug 07 Jan - Aug 07
8,135.37
6,389.24
1,867.26
8,673.12
41,659.34
1,867.26
16,391.87 . 52,199.72
319, 670.01 2,033,345.34
-269,203.09 -1,771,168.01
0.00
21,788.84
0.00
23,000.00
0.00
0.00
941,001.81
453,416.18
172,083.31
23,000.00
24,000.00
305,169.17
44,788.84 1,918,670.47
Total Other Income 44,788.84 1,918,670.47
Net Other Income 44,788.84 1,918,670.47
Net Income -224,414.25 147,502.46
•
•
26 Page 3
•
•
•
FAYETTEVILLE
PUBLIC LIBRARY
FOUNDATION
•
FRIENDS OF
FAYEIIE VILLE
PUBLIC LIBRARY
Foundation and Friends Reports: August -September 2007
Submitted by Kara Rago, Director of Advancement and Community Relations
Foundation:
• Worked extensively on Anthony Bourdain Event, securing Foods, Liquor, Beverage, and Media Sponsorships.
• Created ticketing mechanism for the Anthony Bourdain Event
• Secured new credit card payment options for FPLF, including online purchasing for the Anthony Bourdain event.
95% of all ticket sales were via secure shopping cart on the library's website.
• Made applications to the Willard and Pat Walker Foundation for the NEH Challenge Grant
• Submitted small grant application to Northwest Arkansas Community Foundation for NEH Challenge grant
• Created process to certify gifts for the NEH Challenge grant
• Met with 3 artists in preparation for art exhibit applications
•nds:
• Held Central High School Integration Commemoration panel discussion. 135 attended. Participants were Roy
Reed, Dr: Charles Robinson, Elizabeth Jacoway, George Knight and Kyle Kellams.
• Completed work on proposed bylaw revisions.
• Determined dates for silent auction 12/1-12/2 and annual meeting 12/13.
• Completed review of working group recommendations and approval of all but two, i.e. term limits and RFS/Friends
Lifetime membership.
• Received new lifetime members Wesley and Patricia Murtishaw.
• August Bookstore sales were $1769.25 and September sales were $1823.88.
•
27
FAYETTEVILLE PUBLIC LIBRARY
Date: October 5, 2007
To: Board of Trustees
From: Louise Schaper, Exec. Director
Subject: Approval Chart for Working Group Recommendations
Recommendation
Library
Friends
Foundation
Implement an annual social event "gathering of the boards."
Recognize departing and new members of the various boards.
Approved
Approved
Approved
Review and make recommended changes to by-laws of organizations
providing for increased consistency and compliance with best
practices.
Approved
officer term
limits
Not board
or officer
terms limits
Approved –
no changes
needed
Develop cohesive fundraising plan throughout all three organizations:
1. Script introduction for all events acknowledging the Friends and
Foundation programming support and encouraging audience
members to join the organizations.
2. Every Roberta Fulbright Society donor automatically receives a
Friends of FPL lifetime membership including having the name
on the lifetime member wall. The first $500 would be
transferred to the Friends.
3. Develop standards of acknowledgement/recognition for all levels
of annual giving.
4. Develop annual giving benefits
5. Develop work processes to implement consistently
Approved
Approved,
except 112
Approved
Recommendations for increasing support and involvement
1. Institute one year complimentary membership for Friends
2. Will provide check on new library card application allowing
us to offer one year complimentary membership and thus
helping to grow advocacy, Friends database
3. Institute youth membership
4. Provide t -shirt with prominent image to promote
membership and recognition of library
Approved
Approved
Approved
Obtain advocacy training—bring ALA Advocacy Institute to Fayetteville
1. Develop advocacy statement
2. Develop multi-year, on-going advocacy plan to increase
funding base.
Approved
Approved
Approved
Develop cohesive staff driven programming plan to facilitate goals of
all three organizations, e.g. annual signature events for Friends and
Foundation.
Approved
Approved
Approved
Create on-going three board group (to be named) that will be made up
of a representative of each group, e.g. vice-presidents, and staff that
would meet on a quarterly basis and more, if needed. This would
continue to foster common goals in support of library goals and give
the vice-presidents a better understanding of each group.
Approved
Approved
Approved
28
•
•
FAYETTEVILLE PUBLIC LIBRARY
Board of Trustees
Projected 2007 Meeting Agendas (updated 10/8/07)
Monday, February 19, 2007
Monday, April 16, 2007
Monday, June 18, 2007
•
Monday, August 20, 2007
Monday, October 15, 2007
Monday, December 17, 2007
•
1 Budget Approval
2 Fines and fees
3 Branch study
4 Proposal to extend hours
5 Job description for executive director
6 Performance review for executive director
7 Michele Raine—staff presenter "adult services"
8 Officer elections
1 Self -pickup ho
2 Leave and sick related policies
3 Staff presentation: Summer Reading Club 2007
4 UA student presentation: Books by Mail, Branch Study
1 2008 Budget proposal
2 Strategic plan review
3 Staff presentation: Reference Services
4 FFPL, FPLF, Library Working Group Recom.
5 Retirement policy
6 Building review
7 Customer service standards
1 2008 Operating and CIP budgets
2 Audit report
3 Summer reading club results
4 Staff presentation: Non -Profit Resource Center
5 Customer service standards
1 Staff presentation: Emergency Plan
1 Strategic plan review
2 TBD staff presentation
3 Recommendations for employee/volunteer screening
4 2008 Operating and CIP budgets
29
DONE
DONE
DONE
DONE
DONE
DONE
DONE
DONE
Ids DONE
DONE
DONE
DONE
PRELIMINARY
DONE
DONE
DONE
DONE
NOT DONE
DONE
DONE
DONE
DONE
DONE
DONE
FAYETTEVILLE PUBLIC LIBRARY
Memo
To: Kevin Springer, Budget and Research and Paul Becker, Finance Director
From: Louise Schaper, Executive Director
Date: August 28, 2007
Re: 2008 General Fund budget reduction
Background
The library is, like other city divisions, being requested to take a 1.5% reduction in general funds for 2008.
This is to fund wage and salary increases in 2008.
Analysis
The library is not, however, like other city divisions because its budget contains wages and salaries. We
understand that the city, because of the decrease in sales tax collections, cannot, like it does each year,
provide the usual 60% of the library's raise amount.
Therefore, the library will already have to make significant service reductions, up to $100,000, to fund salary
and wage increases. This amount includes both raises and projected pay range increases on completion of
the library's job description review and salary survey (the library is 18 months behind the city's review and
study).
The city annually provides 60% of the raise amount by increasing the target amount. We understand this is
not possible given the city's financial situation this year. However, by requesting the library take another
$24,560 in cuts, service reductions are projected to be $124,560.
The library differs from other city divisions funded with general funds in that utility costs are included in the
budget; these are also projected to increase.
Recommendation
On August 20 2007 the Library Board of Trustees unanimously voted to ask the City to relieve the library of
the $24,560 cut in light of the library's covering the full $100,000 in salary and wage increases. We ask that
the library be treated like any other city division with the 1.5% amount applied to library salaries and wages.
1
30
•