HomeMy WebLinkAbout2007-04-16 - Agendas - FinalFAYETTEVILLE
PUBLIC LIBRARY
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Board of Trustees
April 16, 2007 4 p.m.
Regular Meeting Agenda
I. Oath of Office: Marla Hunt and Mike Malone (Judge Rudy Moore)
11. Call to order
III. Approval of minutes
A. Minutes 2/19/07- page 2
B. Signed minutes 12/18/07- page 3
IV. Reports
A. Key upcoming events - page 4
B. Library administration
1. Management reports
a. February - March 2007 strategic plan progress - page 5-9
b. February 2007 performance measures - page 10
c. March 2007 performance measures - page 11
d. Comparison chart of check-outs per month 2004-2007 - page 12
2. Financial reports
a. February 2007 budget comparison - page 13
b. February 2007 balance sheet - page 14-15
c. February 2007 profit and loss - page 16-18
d. March 2007 budget comparison - page 19
e. March 2007 balance sheet - page 20-21 -
f. March 2007 profit and loss - page 22-24
C. Friends of FPL - page 25
D. FPL Foundation - page 26
E. Friends, Foundation, Library Working Group report - page 27
F. Art Committee report - page 28
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V. Old business
A. TIF update
B. By-law revision draft proposal - page 29-35
C. Branch study and books -by -mail by UA students—M. Griffin, A.Keeley, L. Holloway,S. Borin - page 36-43
D. Check out desk reconfiguration - page 44
VI. New business
A. Staff presentation "Summer Reading Club: Get a Clue!" by Lolly Greenwood, Manager, Youth Services
B. Trustee emeritus recommendation for Anne de Noble - page 45
C. Policy changes - page 46-48
1. LK: Library card eligibility
2. LR: Registration
D. Policy change: LO: Lost Materials - page 49-50
E. Policy changes: JC: Closed Days - page 51-52
F. Policy changes - page 53-66
1. PA -4 Employment -- revision
2. PA -12 Paid Time Off -- add / PA -13 Leave for Vacation and closed days -- deletion
3. PA -13 Extended Sick Time - add / PA -19 Sick Leave - deletion
4. PA -14 Jury Duty - addition
5. PA -15 Bereavement - addition / PA -15 Retirement renumbered as PA -16 Retirement •
6. PA -17 Shared Leave Program - deletion
7. PA -81 Resignations - revision
VII. Adjournment
VIII. Attachments
A.
Letter of resignation from Hope Bradberry, April 4, 2007
B. Projected 2007 meeting agendas (updated 3/9/07)
C. Fax from the AR State Library re: Act 329 Aid to Public Libraries March 20, 2007
D. Big Read Fahrenheit 451 book discussion sites
E. "Up to the Challenge" in Movers and Shakers Supplement to Library Journal, March 15, 2007, pp. 38-39.
F. Coverage of FPL gaming tournament in Library Journal's weekly Hotline, February 12, 2007
G. Arkansas State Library newsletter, February 2007 1
H. City of Fayetteville 2007 Management Agenda and Year End Report (see highlighted items for FPL)
I. Board of Trustees - contact information
Fayetteville Public Library
Board of Trustees Regular Meeting
February 19, 2007
MINUTES
Prepared by S. Terry, Manager, Marketing and Communications
Board Members present: L. Brewer, A. de Noble, D. Ferritor, E. Jordan, D. Marr and B. Schaffer. Staff present: H. Bradberry, G. Kunze,
C. Rew, M. Raine, L. Schaper, S. Terry and S. Thorup. Press: D. Begley and A. Wallworth.
The Board of Trustees meeting was called to order at 4 p.m. by D. Ferritor.
D. Marr and D. Ferritor were sworn in by Judge Stacey Zimmerman.
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1. Election of officers: D. Ferritor will serve as president; L. Brewer will serve as vice-president; B. Schaffer will serve as
treasurer; E. Jordan will serve as secretary. Motion was made by D. Marr and seconded by A. de Noble. All voted aye.
2. A. de Noble moved to accept the minutes of the Dec. 18. 2006 meeting. L. Brewer seconded. All voted aye.
3. Library Reports. 1.) L. Schaper noted the study that is being conducted by a group of four University of Arkansas engineering
students.
4. Statistical and Financial Report. 1.) L. Schaper noted that the library circulation increased more than 19.5 percent during
January from the previous year, 63 percent of check outs were done on the self check kiosks during January and the library
hosted 999 programs in 2006. 2.) C. Rew noted that expenses have been slow because of corrections that had to be made to
bills received in January and many bills were paid in December.
5. Friends. 1.) G. Kunze mentioned that FPL volunteers visit the four area Head Starts each month through Reading Roadshow.
Friends will provide books to the children each month. 2.),G. Kunze also noted that Friends is considering a youth level
membership to help meet the goal of doubling the Friends membership in 2007.
6. Foundation. 1.) H. Bradberry noted that the Care Foundation provided $60,000 to partner with the library to fund a non-
profit resource center at FPL.
7. Old business: 1.) TIF update: D. Ferritor said the Supreme Court oral arguments for the TIF were postponed on Feb. 1 and
rescheduled to April 5. 2.) By law revision draft proposal: S. Thorup reviewed analysis of the bylaws and proposed changes.
The board agreed to meet at least 30 days before the next meeting in April to discuss bylaw changes. 3.) Fines and fees
proposal: Videos and films will remain at $1 a day for late fees. All other fees proposed at the December meeting will go into
effect April 1. D. Ferritor noted that public input reflects that the public wants items to circulate.
8. New business: 1.) Staff presentation: M. Raine presented an update on current References Services projects. 2.) 2006
rollover approval: C. Rew requested permission to roll forward $66,904. Motion was made by A. de Noble and seconded by D
Marr. All voted aye. 3.) 2007 budget approval: Motion was made by L. Brewer and seconded by A. de Noble. All voted aye.
4.) Preliminary branch study and report on UA student study: L. Schaper reviewed the data collected. It currently takes
between 12-17 minutes to access the Fayetteville Public Library from various points east and west around town. After UA
students complete their study, the library will present a more formal plan for moving forward with branch libraries. 5.)
Proposal for adding hours: L. Schaper proposed adding hours through three phases: Moving the library opening back to 9
a.m., which would not effect the budget; keeping the library open until 6 p.m. on Friday and Saturday, which depends on the
budget; and keeping the library open until 9 p.m. Monday -through Thursday, which is dependent on the budget. L. Schaper
said the 9 a.m. opening would be a soft opening, rolling the gates back without a formal announcement. After the initial trial
period, the library will begin opening at 9 a.m. Motion was made by E. Jordan and seconded by D. Marr. All voted aye. 6.)
Trustee emeritus recommendation for Louis Gottsponer: L. Schaper noted that Gottsponer served eight years on the Board
and seven years as president, doing an excellent job leading the Board through the building project and many other major
efforts. He was elected president of the Board of Trustees in January 2000 and served through January 2007. He also served
on the FPL Foundation Board of Directors. Motion was made by A. de Noble and seconded by L. Brewer. All voted aye. 7.)
Job description for executive director: All job descriptions are being rewritten, beginning with the Executive Director. Motion
was made by A. de Noble and seconded by D. Marr. All voted aye.
9. The board of trustees adjourned to executive session at 5:35 p.m. They adjourned from executive session at 6:10 p.m. No
action was taken during the session.
10. A. de Noble moved to adjourn E. Jordan seconded. All in favor. Meeting adjourned at 6:12 p.m.
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Fayetteville Public Library
Board of Trustees Regular Meeting
December 18, 2006
MINUTES
Prepared by S. Terry, Manager, Marketing and Communications
Board Members present• L Gottsponer, A. de Noble, D. Ferritor, B. Schaffer, E. Jordan and L. Brewer. Staff present: H. Bradberry, G.
Kunze, C. Rew, S. Terry and S. Thorup.
The December 18, 2006 Board of Trustees meeting was called to order at 4 p.m. by L. Gottsponer.
1. D. Ferritor moved to accept the minutes of the Oct. 16 meeting. E. Jordan seconded. All voted aye.
2. Library Reports. 1.) L. Gottsponer pointed out the projected 2007 meeting agenda. 2.) S. Thorup pointed out Adele
Fournet's upcoming performance on Dec. 20, and the gaming tournament on Jan. 5 and 6. 3.) G. Kunze mentioned 14
volunteers have signed up to take part in Reading Roadshow.
3. Statistical and Financial Report. 1.) S. Thorup noted that magazines can now be self -checked. 2.) C. Rew noted the second
sheet showing the items that were budget neutral. C. Rew went over the proposed 2007 budget that will be presented at the
February. 3.) The library will have some rollover funds needed. An order for RFID tags will not be here until after Jan. 1.
Some book orders were processed late by the vendor. C. Rew will send the rollover amounts to board members during January
so they can review before the February meeting. 4.) The three-month trial of Unique was recently completed. 5.) The library
is now accepting credit card payments and has collected almost $800. C. Rew said there are a few problems with Polaris, but
the money is going through'all the steps in arriving in the library's bank account. 6.) D. Ferritor noted that the furniture
budget is under $60,000. He asked if money will be spent. C. Rew said the money will be spent on furnishing two offices
and other items.
4. Friends. 1.) G. Kunze pointed out that the silent auction and book sale in October raised more than $3,000. 2.) The Friends
celebrated its 25'h anniversary during its annual meeting in December. •
5. Foundation. 1.) H. Bradberry noted the formation of the Friends / Foundation / Board of Trustees joint meeting. 2.) She also
noted that Community Care Foundation will reconsider the library's application to establish a cooperating collection at FPL.
3.) H. Bradberry noted the Foundation's $3,000 gift from the Association of Fundraising Professionals. 4.) H. Bradberry also
noted that Judy Maurer will be FPL's artist -in -residence from January to March.
6. Old business: 1.) B. Schaffer said there will be no decision on TIF by tht end of the year. A date has not been set for oral
arguments. She does not expect a decision to be quickly forthcoming.
•New business: 1.) By-law revision draft proposal: S. Thorup went over her review of the bylaws and discussed her process for
drafting the bylaws. S. Thorup suggested board review the bylaws and assign changes they would like to see. She said the
changes must be seen by legal counsel before taken to a vote. 2.) Fines and fees preliminary proposal and input process: S.
Thorup said libraries in the state and benchmark libraries were surveyed. Three public input sessions are being considered to
hear from the public. The comments will be presented to the Board of Trustees at its February meeting. The changes would
take effect March 1, 2007. S. Thorup noted the significant changes: non-resident cards would increase $5 per year Fines for
overdue books would increase from $0.10 a day to $0.20 a day, and fines for overdue DVDs would decrease from $1 a day to
$0.20. A $1 postage fee would be implemented for a book interlibrary loan request. The charge for the kitchen use in the
meeting room would be dropped. Groups that meet at the library monthly would be given a 50 percent discount if they pay in
advance. L. Gottsponer requested an analysis that compares the 2006 schedule to the proposed fees for 2007. A. de Noble
said she was concerned that patrons would keep DVDs too long if the fee is only $0.20 a day. The Board will continue to
discuss the fee changes at its February meeting. 3.) Policy changes needed for collection agency process: a.) LD: Damaged
material: S. Thorup proposed a change that reads "the library will waive the overdue fines if it is paid before it goes to the
collection agency." b.) LO: Lost material: The change is the same for the damaged material. B. Schaffer made the motion to
change policies LD and LO; D. Ferritor seconded. All voted aye. c.) LR: Registration: A change was proposed so that
addresses will be verifiedannually, rather than ence every three years. A. de Noble made the motion to approve the policy; L.
Brewer seconded. All voted aye. 4.) Fund designations each were recommended to help ensure building, technology and
equipment maintenance. Board voted to designate $200,000 each to three funds: building, technology and furniture. Any
unspent money in the technology or building funds will add to those designated funds at the end of the year D Ferritor made
the motion to approve the proposal; E. Jordan seconded. All voted aye. 5.) Marketing presentation by S. Terry and H.
Bradberry: The 2007 marketing plan was presented, including goals for the year, a mock-up of the new January newsletter
and a discussion of changes to the library website.
8. B. Schaffer moved to adjourn; D. Ferritor seconded. All in favor. Meeting adjourned at 5:54 pm.
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FAYETTEVILLE PUBLIC LIBRARY
Key Events: April 16 — May 31
• Monday, April,16 at 7 pm, Walker Community Room: The Pedestrian performed, a one -act play by
Ray Bradbury, will be performed under the direction of Kassie Misiewicz, artistic director of
TheatreSquared.
• Tuesday, April 17. "17 on 17th": Fayetteville Public Library hosts 17 discussion groups in the
community on April 17 as part of its celebration of The Big Read.
• Wednesday, April 18 at 7 pm, Walker Community Room:: Nancy Giles, a radio, film and television
personality who also writes and provides commentary for CBS News' Sunday Morning, will speak
about the power of reading as part of FPL's celebration of The Big Read.
• Friday, April 20, from 9 am to 5 pm, Walker Community Room. Dystopian film marathon as part of
The Big Read. •
• Saturday, April 21 at 11 am, Walker Community Room: Staged reading from Fahrenheit 451,
performed in a dramatic reading, directed by David Pickens and Robert Ford of TheatreSquared.
• Saturday, April 21 at 12:30 pm, FPL Terrace: The Big BBQ. $5 for adults and free for children under
5. Tickets are available at the library check out desk.
• Sunday, April 22 at 1 pm: The Botanical Gardens of the Ozarks celebrates Earth Day by releasing
Painted Ladies, the most common butterflies in the area
• Friday, April 27, from 11 am to 2 pm, Walker Community Room: Author Pat Carr discusses the
elements that make historical fiction compelling and reads from her novels.
• Tuesday, May 1: Summer Reading Club sign up begins
• Thursday, May 10, from 7 to 8 pm, Walker Community Room: Women's Health Series Continues with
a discussion of Osteoporosis with Drs. Janet Titus and Kathleen Paulson.
• Friday May 11 at 7 pm, Walker Community Room: What is the What: The Autobiography of Valentino
Achak Deng by Dave Eggers and Valentino Achak Deng will speak at the Fayetteville Public Library.
Deng was a refugee from the Sudanese civil war -the bloodbath before the current Darfur bloodbath.
The book, by Eggers, is a fictionalized account of the horrors Deng encountered, including starvation,
thirst and facing man-eating lions on the march to refugee camps in Ethiopia and Kenya.
• Saturday, May 19, from 9 am to 4 pm, FPL Parking Garage Rock Street entrance: Friends of FPL
host a book and magazine sale.
• Thursday, May 24 at 6:30 pm, Children's Library: 6th Grade Jazz Festival.
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FAYETTEVILLE
PUBLIC LIBRARY
Beyond Words
Strategic Plan Progress Report
February 3 — April 2, 2007
I. Access: Implement strategies to improve and extend access to library collection and services
a. Hours:
i. Extended access to the library by 3 hours a week. On April 2, opened officially
at 9 am M -Sat after a month trial.
b. Facilities:
i. Moved Volunteer Services office to a more visible and larger location.
ii. Moved Administration Coordinator to previous Volunteer Services office.
iii. Completed organization of three storage rooms using volunteer help.
iv. Painted halls on levels 200 and 300.
v. Installed banners at main entrance of the library.
vi. Installed a water system in the garage for cleaning purposes.
vii. Replaced two belts, three rollers on the conveyor + preventative maintenance.
viii. Performed preventative maintenance on all HVAC Equipment.
ix._ Cleaned high windows and graffiti in garage _
x. Organized all Blair Library paints for quick access
xi. Recycled all the batteries, bulbs, site debris and old paint.
xii. Initiated the curb the clutter program on the west side of the library.
xiii. Used 80+ hours of volunteer and community service time to support facilities.
c. Branches:
i. Continued to support the UA Industrial Engineering student study on branches.
d. Remote return locations:
i. Placed order for three remote returns.
e. Website:
i. Added Community Resources Wiki.
ii. Customized all BookLetters online and email lists to reflect our collection.
iii. Created web sign-up forms for two Young Adult events.
iv. Launched online survey and blog capabilities.
v. Conducted Books by Mail online survey.
vi. Debuted first Flash ad for Teen Health & Wellness online resource.
vii. Put together a new web profile for the website: McKenna Potter.
viii. Updated scroll and images at least weekly.
ix. Updated online volunteer application.
x. Revised Book Discussion Groups page to include information about the Books in
Motion kits, including title links to the PAC.
xi. Created online sign-up/cancellation from for the library's listserv.
xii. Added link to "Tell Us Your Story" from the library's front page.
xiii. Created The Big Read chat service account and installed on the FPL website.
xiv. Added keyword tagging to press releases.
xv. Evaluated functionality of a customized library toolbar.
xvi. Attended an online social networking workshop to evaluate this technology.•
f. Computing and networking resources:
i. Added infrastructure to allow more secure internal communications.
ii. Upgraded Polaris to 3.3. Awaiting renovation of catalog graphics
customizations. Key staff attended a series of Polaris 3.3 training webinars.
iii. Launched credit card online, at staff check-outs and via ExpressCheck.
Strategic Plan Progress Report 5 February 3 — April 2, 2007
iv. Furthered effort to install fast Internet, i.e. pulled electrical, AT&T began
construction on fiber in the street. Late April is projected completion.
v. Working to allow patrons to pay fees with their cash printing accounts.
vi. Trialed Polaris Inventory Manager using a tablet PC.
g. Outreach services:
i. Contacted Butterfield Trail Village to determine response to Lending Hands.
ii. Eight staff members attended Spanish language outreach training provided by
the State Library and WebJunction.
1. As a result, renamed Bilingual Storytime to iCuentos y mas! En espanol
y ingles / Stories and more in English and Spanish.
iii. Continued Reading Roadshow, utilizing 20+ volunteers to present monthly
storytimes at four Fayetteville Head Start Centers.
1. Contacted Children's House and Richardson Center regarding extending
Reading Roadshow to their facilities.
iv. Met with members of Optimist Club to discuss organizing a tutoring program.
v. Presented a library program to members of the Fayetteville Child Study Group.
vi. L. Greenwood served as a judge for the Washington County Spelling Bee.
vii. L. Cleveland served as a caller for the state-wide Reader's Digest Word Power
Championship.
viii. S. Terry gave talk on FPL history to the Northwest Arkansas Retired Teachers.
ix. S. Thorup, M. Raine talk on intellectual freedom to the WC Democratic Women.
x. Discussed The Big Read at the Fayetteville Senior Center and distributed books,
reader's guides and audio guides.
xi. Extended library card privileges fo Children's House.
II. Collections: Develop collections that are responsive to the needs and demands of its community.
a. Adult materials:
i. Evaluated adult collection against National Book Critics Circle nominees. Own
21 out of the 30 nominees in six categories. Added missing items.
ii. Reorganized periodicals retention schedule.
iii. Purchased materials on India as stipulated by gift.
iv. Ordered nonprofit materials in support of the Foundation Center Cooperating
Collection. Announced the collection's launch.
v. Ordered items from ALA's 2007 Notable Books Lists that FPL did not own.
vi. Evaluated the periodicals collection against Library Journal Best Magazines of
2004 and 2005 Will recommend additional titles for 2007 subscription cycle.
vii. Continued ordering books on sustainability with Friends' grant.
viii. Updated the collection of nursing exam test preparation material.
ix. Launched Books in Motion reading discussion kits.
x. Began receiving books from Baker & Taylor's Automatically Yours service,
funded by the Friends to ensure most wanted titles are available on street date.
b. Reference:
i. Contacted Washington County Courthouse to obtain Taxaide schedule.
ii. Built Community Resources database.
iii. Contacted the State Library for the Blind and updated materials.
iv. Staff reviewed the Second Life website.
v. Created the Foundation Center Cooperating Collection within the Reference area.
vi. Created review procedure for all new reference titles to ensure staff is aware of
every new title added to the reference collection.
c. World languages.
i. Ordered themed storytelling kits and flannel board items for Bilingual Story Times.
d. Youth services:
i. Began aggressive ordering in the youth collection using Title Source 3 online.
ii. Ordered 50 print + 10 CD copies of the 7th Harry Potter to be released 7/21.
iii. Checked holdings against the ALA 2007 Book Picks; ordered titles not owned.
Strategic Plan Progress Report 6 February 3 —April 2, 2007
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e. Nonprint:
i. Evaluated the children's software collection against the 2007 ALA Notable
Computer Software for Children list and added those titles to the software
collection.
ii. Attended session at Shiloh Museum to learn how they conduct podcasting.
iii. Evaluated film collection against Oscar awards and ordered two titles.
iv. Evaluated film collection against the Golden Globe awards; ordered three film
winners and some nominees.
v. Ordered the seven available films named as the best films of 2006 by the ALA.
f. E -collections:
i. Made Books in Print online available.
ii. Launched Teen Health and Wellness database — the first in the country.
iii. Made the Wilson standard library catalogs available.
iv. Provided access to two new databases: Foundation Directory Online Professional
and Foundation Grants to Individuals.
v. Began evaluating World Book Online Resource Center.
III. Services: Define its essential activities and service levels.
a. Programming and events:
i. Enrollment in Cover to Cover Adult Winter Reading program is 337.
ii. Held 10 computer classes in February.
iii. Held "10 Amazing African Americans" program.
iv. Held "Collecting Arkansas Treasures" program.
v. Organized and held The Big Read press conference
vi. Held "Treasures of the Genealogy Collection" program for Washington County
Historical Society members.
vii. Launched Nonprofit Resources Center with "Find it and Fund it Workshop."
viii. Book Talk, Book Talk @ Night, Crimes and Clues, and. Books, Etc. all conducted
their regular monthly meetings.
ix. Hosted "How to Pay for College" program with 53 in attendance.
x. Hosted author Radine Trees Nehring.
xi. Hosted a Romance Readers' Tea and a Christian Fiction Readers' Tea.
xii. Represented FPL at Easter @ the Boys & Girls Club, issuing library cards,
handing out pencils and newsletters and fielding questions about the library.
xiii. Hosted special events that included St. Patrick's Day Irish dancers, Read Across
America birthday for Dr. Seuss, McNair Jazz Band, Bedtime Stories, Chinese
New Year/Lunar New Year, and Eggs in a Basket craft night for moms of Baby
Bookworms.
xiv. Continued regular weekly events that include preschool storytime three
mornings a week, Baby Bookworms two mornings a week, bi-weekly Toddler
Time, weekly after school workshops, and bilingual storytime once a week.
xv. Hosted a series of Spring Break programs that included a Daytime Lock -In,
Friday morning movie event and readings by Target employees.
xvi. Received informal notice of approval for an Arkansas Arts Council grant
submitted by Youth Librarian Caitlyn Spaulding for an extensive summer
program featuring Poets in the Street.
xvii. Planned and completed a six-week session of Sit, Stay, Read where emerging
readers are paired with a therapy dog and its owner.
xviii. Celebrated Teen Tech Week with programs featuring computer generated music,
a Digital Dig, and e-mail 101.
xix. Hosted Teen Open Mic night, completed the spring session of creative writing
classes for teens, offered a teen non-fiction writing workshop and hosted a
World Prayers workshop.
xx. Continued teen events including Teen Anime Club, Teen Knitting, Library Lions.
Strategic Plan Progress Report 7 February 3 — April 2, 2007
xxi. Hosted tours and book talks to McNair Middle School and Prairie Grove Middle
School classes.
xxii. Hosted "green" tour for UA and regional civil engineering student group.
b. Self-service strategies:
i. In process of having ExpressChecks outfitted with credit card readers. Soft
launched credit card payments on them as technology is provided.
ii. Developed an interim, low-cost plan for self pick up holds to launch this spring.
iii. Activated and deactivated online registration for Teen Tech Week.
iv. Received and processed 53 new online library card registrations and handled
138 online customer account updates.
v. Implemented ExpressCheck traing as part of library card registration process
c. Customer service:
i. Trained staff and volunteer book discussion leaders for The Big Read.
ii. Soft launched credit card payments online, at staff stations and ExpressCheck.
iii. Conducted Books by Mail survey online and in-house. Used volunteers to
conduct surveys in the field.
iv. Implemented revised fee schedule.
d. Customer service standards:
i. Formed staff working group to develop draft customer service standards.
e. Staffing:
i. Alyson Low, Youth Librarian ll, began employment on March 19.
ii. Library Journal published its Movers and Shakers issue on March 15 with a
cover photo and story on our own Shawna Thorup.
iii. Supervised 384 volunteers donating 2400+ hours and added 12 volunteers.
iv. Utilized Pi Beta Phi Sorority and Alpha Phi Omega volunteers for two events.
v. Completed performance appraisals for all Group I, 11 and 111 staff.
IV. Visibility and value: Promote the contributions and value of the library to the greater Fayetteville
area.
a. Marketing plan:
i. Done.
b. Marketing (visibility):
i. The Big Read was the focus of visibility efforts over the past two months.
1. Distributed flyers via water bills and Bank of Fayetteville statements.
2. Secured guest commentary space in NWA Times. ._
3. Placed ads in Northwest Arkansas Times and Citiscapes Metro Monthly.
4. Working with Government Channel on a documentary of The Big Read.
5. Oversaw production and distribution of postcards for The Big Read.
6. Requested and received Ray Bradbury's autograph on 17 copies of
Fahrenheit 451 to use as door prizes at the "17 on 17" discussions.
7. Presented The Big Read program to the City Council on'April 17.
ii. Began marketing Summer Reading Club. Purchased bus signs to be displayed
on Ozark Regional Transit buses from May through July advertising Summer
Reading Club. Oversaw advertisement in Kid's Directory and met with other
media entities re: advertising. Obtained SRC sponsorship from Y94.9 FM.
iii. Provided monthly events to Citiscapes Metro Month/y, Mother & Child Reunion.
iv. At request of city, wrote and submitted application for sustainability award.
v. Met with staff at Small Business Development Center to demonstrate access to
online Business Plans Handbooks.
c. Communications:
i. Participated in an interview with KUAF about FPL's fee increase.
ii. Wrote monthly library column for The Fayetteville Free Weekly.
iii. Published March and April newsletter highlighting items from the strategic plan.
d. Collaboration:
i. Attended Chamber's Education and the Small Business committee meetings.
Strategic Plan Progress Report 8 February 3 — April 2, 2007
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ii. Submitted program application form to Arkansas Archeological Society for
March program - a book display commemorating Arkansas Archeology Month.
iii. Secured letter of support from Fayetteville Adult and Community Education for
IMLS grant application.
iv. With help from H. Bradberry, confirmed Jim Blair and Ann Henry as
participants in the National StoryCorps project. Also confirmed Reva Mills and
Mildred Hamby as StoryCorps participants.
v. Attended Fayetteville Adult and Community Education Board meeting.
vi. Delivered weeded copies of large print books to the Senior Center's library.
vii. Met with Walton Arts Center staff to identify ways to partner and raise
awareness of both their programs and ours, particularly children's programs that
are literature based.
viii. Met with Nightbird Books to collaborate on a significant event to celebrate the
release of the 7'h and final Harry Potter book.
ix. Met with members of the Optimist Club re: an after-school peer tutoring
program geared toward high school students to be implemented in Fall, 2007.
x. Hosted AFP Chapter luncheon.
xi. S. Thorup participated in a focus group about the Osher Lifelong Learning
Institute at the University of Arkansas. An invitation was extended for FPL
participation on the steering committee.
V. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry
out the Library's mission; these sources will grow as the community grows.
a. Funding strategies: _
• b. Funding sources:
c. Advocacy:
d. Foundation and Friends:
i. Continued to hold meetings of the Friends, Foundation, Library Working Group
presenting a bylaw comparison and a set of draft recommendations.
ii. Developed a plan to increase Friends membership and presented it to the
Friends Board of Directors.
iii. Assisted with organization of Friends Garage Sale scheduled for May.
iv. Created Friends 2007 Membership Card and Lifetime Membership Card
v. Assisted in creating membership renewal solicitation.
vi. Organized a social gathering of the three boards.
vii. Entered volunteers into Giftworks database, along with Friends members, FPLF
donors, RFS donors etc.
Strategic Plan Progress Report 9 February 3 — April 2, 2007
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•
•
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4
•
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Month
Sources of Funds
Millage Receipts
City of Fayetteville
Fines & Fees
Interest
City CIP books
City CIP other
Foundation
Friends
State Aid
Rental Income
Meeting Room Fees
Grants
Misc.
Total Sources of Funds
Expenses
•Salaries & Wages
Payroll Taxes
Employee Insurance
Retirement
Library Materials
Supplies
Utilities
Postage
Travel & Training
Contractual Services
Landscape Maint.
Building Maint.
Equip. Lease & Maint.
Insurance
Public Rel. & Misc.
Furniture & Equipment
Total Expenses
"'Excess/Deficit
Fayetteville Public Library
Budget Comparison
February 28, 2007
Current Monthly Current
2 Month Budget YTD
81,630
134,429
11,007
2,334
24,583
24,000
25,360
1,309
80,508
134,429
10,000
1,250
24,583
1,917
30,083
3,958
7,392
1,167
0
149,794
268,858
24,699
4,694
49,166
0
111,618
24,000
25,360
2,430
50
Budget
YTD
161,015
268,858
20,000
2,500
49,167
3,833
60,167
7,917
14,783
2,333
0
Annual
Budget
966,091
1,613,146
120,000
15,000
295,000
23,000
361,000
47,500
88,700
14,000
0
216 5,575 1,248 11,151 66,904
304,868 300,862 661,917 601,724 3,630,341
117,913
10,014
7,478
10,568
23,947
35,957
14,207
1,717
4,632
11,859
6,756
1,172
11,032
138,533 237,346
11,080 20,114
9,657 15,014
10,833 19,507
34,000 29,281
43,688 47,131
15,500
2,500
4,981
10,850
3,083
8,042
5,000
746
1,083
2,297
25,242
3,277
9,305
16,801
538
7,826
0
0
2,015
11,032
277,065
22,161
19,315
21,667
68,000
87,375
31,000
5,000
9,963
21,700
6,167
16,083
10,000
1,492
2,167
4,594
1,662, 392
132,965
115,888
130,000
0
408,000
0
524,250
0
186,000
30,000
59,777
130,200
37,000
96,500
60,000
8,950
13,000
27,565
257,252
301,874
444,429
603,748
3,622,487
47,616 -1,012 217,488 -2,024
7,854
13
5:41 PM
04/05/07
Cash Basis
Fayetteville Public Library
Balance Sheet
As of February 28, 2007
ASSETS
Current Assets
Checking/Savings
General Operating Funds
Bank of Fayetteville -Deposits
Petty Cash
Total General Operating Funds
Merrill Lynch-WCMA
Operating portion of account
Total Merrill Lynch-WCMA
Schwab -Millage 4108-2175
1125 Schwab Institutional -longterm
Total Checking/Savings
Other Current Assets
1220 Due to/ from other Gov. Units
1250 • Prepaid Expenses
Accounts Receivable
Total Other Current Assets
Total Current Assets
Fixed Assets
Fixed Assets
Library Buildings
Equipment
Furniture & Fixtures
Accumulated Depreciation
Total Fixed Assets
Library Owned Art
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Accounts Payable -Other
NP Vacation accrual
AIP Salaries & Wages Accrual
A/P Other Payroll Liabilities
Accounts Payable -Other - Other
Total Accounts Payable -Other
1950 - Accounts Payable - COBRA
Payroll Tax Liabilities
State Withholding Payable
State Unemployement Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
Other Payroll Liabilities
Health & Dental Insurance
2330 Vision Insurance
2345 • Voluntary Group Life
Supplemental Insurance
Employee contributions
Total Other Payroll Liabilities
Total Other Current Liabilities
14
Feb 28, 07
20,306.16
408.00
20,714.16
616,673.49
616,673.49
895,310.90
770,118.26
2,302,816.81
1,003,702.30
68,313.00
548.01
1,072,563.31
3,375,380.12
20,754,629.47
989,695.05
233,599.94
-1,233,014.33
20,744,910.13
150,000.00
20,894,910.13
24,270,290.25
111,446.66
16,905.35
23,612.74
16,041.98
168,006.73
0.57
6.79
1,845.48
288.90
2,141.17
6,670.72
8.62
666.90
233.52
380.00
7,959.76
178,108.23
Page 1
4
•
•
•
•
5:41 PM
04/05/07
Cash Basis
•
•
•
Fayetteville Public Library
Balance Sheet
As of February 28, 2007
Total Current Liabilities
Total Liabilities
Equity
Investment in Fixed Assets
Fund Balance -Undesignated
Fund Balance -Reserved
facilitie major repairs & rep
for reparis & replacements
f & f repairs & replacements
Total Fund Balance -Reserved
Fund Balance -Current Year Net
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
-Feb 28, 07
178,108.23
178,108.23
21.361,499.04
1,941.344.38
200,000.00
200,000.00
200,000.00
600,000.00
218,148.74
-28,810.14
24,092,182.02
24,270,290.25
15 Page 2
5:41 PM Fayetteville Public Library
04/05/07 Profit & Loss YTD Comparison
Cash Basis February 2007
Ordinary Income/Expense
Income
Revenue & Support
4150 • Miscellaneous Income
sale of items, or regist.
4500 - Misc. M.J.
4501 • Designated Gifts Other
Donations Materials
non restricted gifts to child
4500 • Misc. M.J. - Other
Total 4500 - Misc. M.J.
4150 • Miscellaneous Income - Other
Total 4150 • Miscellaneous Income
Cafe Rental
charges for set up and equipm
Fines & Fees
Fees collected at front desk
4315 - Library Cards
4320 • Research & Misc. Genealogy
4360 • Lost and Paid
4370 • Damaged and Paid
4380 - Copier and Printer income
4390 - Short and Over
Total Fines & Fees
Interest
4401 - Interest -Operating
Total Interest
State Aid to Libraries
state aid
Total State Aid to Libraries
Total Revenue & Support
Total Income
Expense
Operating Expenses
Office Supplies
5110 • Administration Expenses
computer supplies & minor eq.
5114 • Computer Software, Lic. & Maint
5115 - Computer hardware & supplies
annual charges
Total computer supplies & minor eq.
5130 • Childrens Program
5131 •. Young Children Prog. & Supplies
5133 • Young Adult Expenses
5130 - Childrens Program - Other
Total 5130 • Childrens Program
Adult prog. expenses
5140 • Book Repair & Circ. Supplies
supplies for cleaning the bdg
Total Office Supplies
Postage
Travel & Training
Public Notice
5725 - Public Relations
Professional Services
Equipment & furnishings
16
Feb 07
0.00
0.00
171.00
25.00
19.85.
215.85
0.00
215.85
1,309.10
0.00
8,776.51
270.00
83.00
374.43
131.45
1,399.46
-27.91
11,006.94
2,333.72
2,333.72
25,360.00
25,360.00
40,225.61.
40,225.61
2,464.05
3,088.45
489.50
934.80
4,512.75
150.66
325.45
354.01
830.12
1,726.49
25,670.07
753.21
35,956.69
1,717.03
4,631.94
726.47
445.66
11,859.49
11,031.60
Jan - Feb 07
169.27
95.39
316.00
25.00
58.30
494.69
583.65
1,247.61
2,429.85
50.00
19,712.03
696.00
227.00
720.67
367.02
3,061.21
-85.46
24,698.47
4,693.40
4,693.40
25,360.00
25,360.00
58,479.33
58,479.33
5,548.12
3,088.45
2,781.69
934.80
6,804.94
551.38
1,134.29
354.01
2,039.68
2,922.69
27,861.34
1,953.76
47,130.53
3,277.60
9,304.82
1,193.08
822.06
16,801.25
11,031.60
•
•
Page 1
5:41 PM
Fayetteville Public Library
04/05/07 Profit & Loss YTD Comparison
Cash Basis February 2007
•
•
•
Utilities
Telephone & Internet
Utilities - Other
Total Utilities
Total Operating Expenses
Salaries & Wages
Adult Services 20,269.38 41,020.66
Materials processing 8,335.09 17,161.91
Children's Library 13,967.17 25,504.76
Circulation 25,975.48 49,400.53
Custodial 6,276.60 12,115.65
Administration 35,005.51 66,647.70
6498 Vacation Time Used 5,281.52 20,201.88
6499 Sick Time Used 2,802.70 5,293.28
Feb 07 Jan - Feb 07
47.45 233.81
14,159.86 25,008.50
14,207.31 25,242.31
80,576.19 114,803.25
Total Salaries & Wages 117,913.45 237,346.37
Payroll Expenses
FICA/Medicare Expense 9,002.95 18,122.28
Payments to UofA for students 112.23 143.22
State Unemployment Expense 899.75 1,849.93
Life Insurance 19.50 97.50
Total Payroll Expenses 10,034.43 20,212.93
Employee Benefit Expenses
Health & Dental Insurance 6,082.01 12,164.10
Company paid portion of HSA 1,375.61 2,751.22
Retirement Contributions 8,913.80 17,853.04
6655 • Retirementment Plan Expenses 1,654.22 1,654.22
Total Employee Benefit Expenses 18,025.64 34422.58
Publications
Book Acquisitions
all books child & adult 21,291.81 26,156.60
7140 Genealogical Materials • 15.00 15.00
7160 • Childrens Books 4.59 28.60
Total Book Acquisitions 21,311.40
purchased with grant money
Periodicals
Audio Visuals
7610 • FiImIDVD
7620 • Audio
7640 • Music
0.00
-85.35
1,819.52
121.35
664.35
26,200.20
0.00
-20.35
2,185.48
135.25
664.35
Total Audio Visuals 2,605.22 2,985.08
Total Publications 23,831.27 29,164.93
Building & Equipment
Landscape Maintenance 0.00 537.75
Building Maintenance 6,755.81 7,825.98
Total Building & Equipment 6,755.81 8,363.73
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Inter -Agency Transfers
Transfer from City
Transfer for Books
Transfer from Friends
Transfers from Foundation
17
257,136.79 444,313.79
-216,911.18 -385,834.46
134,428.83
24,583.33
24,000.00
0.00
268 857 66
49,166.66
24,000.00
15,000.00
Page 2
5:41 PM Fayetteville Public Library
04/05/07 Profit & Loss YTD Comparison
Cash Basis February 2007
Feb 07 Jan - Feb 07
Total Inter -Agency Transfers 183,012.16 357,024.32
Total Other Income 183,012.16 357,024.32
Net Other Income 183,012.16 357,024.32
Net Income -33,899.02 -28,810.14
18
Page 3
•
•
•
Month
Sources of Funds
Millage Receipts
City of Fayetteville
Fines & Fees
Interest
City CIP books
City CIP other
Foundation
Friends
State Aid
Rental Income
Meeting Room Fees
Grants
Misc.
Total Sources of Funds
•Expenses
Salaries & Wages
Payroll Taxes
Employee Insurance
Retirement
Library Materials
Supplies
Utilities
Postage
Travel & Training
Contractual Services
Landscape Maint.
Building Maint.
Equip. Lease & Maint.
Insurance
Events & Misc.
Furniture & Equipment
Total Expenses
• Excess/Deficit
Fayetteville Public Library
Budget Comparison
March 31, 2007
Current Monthly Current Budget Annual
3 Month Budget YTD YTD Budget
81,630
134,429
11,257
3,099
24,583
185,363
1,216
25
1,013
442,615
80,508
134,429
10,000
1,250
24,583
1,917
30,083
3,958
7,392
1,167
0
1,667
5,575
302,528
231,424
403,287
35,956
7,793
73,749
0
296,981
24,000
25,360
3,646
75
0
2,261
1,104, 532
241,523
403,287 1,
30,000
3,750
73,750
5,750
90,250
11,875
22,175
3,500
0
5,000
16,726
907,585 3
966,091
613,146
120,000
15,000
295,000
23,000
361,000
47,500
88,700
14,000
0
20,000
66,904
630,341
122,072
10,030
8,038
9,290
33,180
6,940
13,457
1,476
1,401
868
5,644
2,684
169
138,533
11,080
9,657
10,833
34,000
43,688
15,500
2,500
4,981
10,850
3,083
8,042
5,000
746
1,083
2,297
359,418
30,144
23,052
28,797
62,461
54,071
38,699
4,753
10,706
17,669
538
13,470
0
2,684
2,184
11,032
415,598
33,241
28,972
32,500
102,000
131,063
46,500
7,500
14,944
32,550
9,250
24,125
15,000
2,238
3,250
6,891
1,662,392
132,965
115,888
130,000
0
408,000
0
524,250
0
186,000
30,000
59,777
130,200
37,000
96,500
60,000
8,950
13,000
27,565
215,249
301,874
659,678 905,622 3,622,487
227,366
655 444,854 1,964 7,854
19
4:57 PM
04/05/07
Cash Basis
Fayetteville Public Library
Balance Sheet
As of March 31, 2007
ASSETS
Current Assets
Checking/Savings
General Operating Funds
Bank of Fayetteville -Deposits
Petty Cash
Total General Operating Funds
Merrill Lynch-WCMA
Operating portion of account
Total Merrill Lynch-WCMA
Schwab -Millage 4108-2175
1125 • Schwab Institutional - longterm
Total Checking/Savings
Other Current Assets
1220 ' Due to/ from other Gov. Units.
1250 • Prepaid Expenses
Accounts Receivable
Total Other Current Assets
Total Current Assets
Fixed Assets
Fixed Assets
Library Buildings
Equipment
Furniture & Fixtures
Accumulated Depreciation
Total Fixed Assets
Library Owned Art
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY -
Liabilities -
Current Liabilities
Accounts Payable
Accounts Payable
Total Accounts Payable
Other Current Liabilities
Accounts Payable -Other
A/P Vacation accrual
AIP Salaries & Wages Accrual
NP Other Payroll Liabilities
Accounts Payable -Other - Other
Total Accounts Payable -Other
1950 Accounts Payable - COBRA
Payroll Tax Liabilities
State Withholding Payable
State Unemployement Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
Other Payroll Liabilities
Health & Dental Insurance
2330 • Vision Insurance
2345 - Voluntary Group Life
Supplemental Insurance
Employee contributions
20
Mar 31, 07
13,347.10
408.00
13,755.10
845,714.30
845,714.30
813,681.15
770,118.26
2,443,268.81
1,003,702.30
68,313.00
-5.00
1,072,010.30
3,515,279.11
20,754,629.47
989,695.05
233,599.94
-1,233,014.33
20,744,910.13
150,000.00
20,894,910.13
24,410,189.24
-175.00
-175.00
111,446.66
16,905.35
23,612.74
16,041.98
168,006.73
0.57
6.79
2,554.42
24.26
2,585.47
429.39
8.62
800.28
233.52
380.00
Page 1
•
•
•
4:57 PM
04/05/07
Cash Basis
•
•
•
•
Fayetteville Public Library
Balance Sheet
As of March 31, 2007
Total Other Payroll Liabilities
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
Investment in Fixed Assets
Fund Balance -Undesignated
Fund Balance -Reserved
facilitie major repairs & rep
for reparis & replacements
f & f repairs & replacements
Total Fund Balance -Reserved
Fund Balance -Current Year Net
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
21
Mar 31, 07
1,851.81
172,444.58
172,269.58
172,269.58
21,361,499.04
1,941,344.38
200,000.00
200,000.00
200,000.00
600,000.00
218,148.74
116,927.50
24,237,919.66
24,410,189.24
Page 2
4:58 PM Fayetteville Public Library
04/05/07 Profit & Loss YTD Comparison
Cash Basis March 2007
Ordinary Income/Expense
Income
Revenue & Support
4150 • Miscellaneous Income
sale of items, or regist.
4500 • Misc. M.J.
4501 - Designated Gifts Other
Donations Materials
non restricted gifts to child
4500 • Misc. M.J. - Other
Total 4500 - Misc. M.J.
4150 • Miscellaneous Income - Other
Total 4150 • Miscellaneous Income
Cafe Rental
•
charges for set up and equipm
Fines & Fees
Fees collected at front desk
4315 • Library Cards
4320 • Research & Misc. Genealogy
4360 • Lost and Paid
4365 • Refund of Lost & Paid
4360 • Lost and Paid - Other
Total 4360 - Lost and Paid
4370 - Damaged and Paid
4380 • Copier and Printer income
4390• Short and Over
Total Fines & Fees
Interest
4401 - Interest -Operating
Total Interest
State Aid to Libraries
state aid
Total State Aid to Libraries
Total Revenue & Support
Total Income
Expense
Operating Expenses
Office Supplies
5110 Administration Expenses
Volunteer needs
computer supplies & minor eq.
5114 - Computer Software, Lic. & Maint
5115 • Computer hardware & supplies
annual charges
Total computer supplies & minor eq.
supplies to be reimb by Found
5130 - Childrens Program
5131 • Young Children Prog. & Supplies
5133 • Young Adult Expenses
5130 • Childrens Program - Other
Total 5130 • Childrens Program
Adult prog. expenses
5140 • Book Repair & Circ. Supplies
supplies for cleaning the bdg
signage materials
Mar 07
0.00
338.07
0.00
375.00
300.00
1,013.07
0.00
1,013.07
1,216.38
25.00
-8.00
0.00
101.00
-27.16
0.00
-27.16
0.00
1,406.28
9,785.13
11,257.25
3,098.82
3,098.82
0.00
0.00
16,610.52
16,610.52
3,262.87
41.87
108.16
0.00
0.00
108.16
35.03
1,106.64
285.52
0.00
1,392.16
59.71
874.04
1,066.01
100.00
22
Jan - Mar 07
169.27
433.46
316.00
400.00
358.30
1,507.76
583.65
2,260.68
3,646.23
75.00
19,704.03
696.00
328.00
-27.16
720.67
693.51
367.02
4,467.49
9,699.67
35,955.72
7,792.22
7,792.22
25,360.00
25,360.00
75,089.85
75,089.85
8,810.99
41.87
3,196.61
2,781.69
934.80
6,913.10
35.03
1,658.02
1,419.81
354.01
3,431.84
2,982.40
28,735.38
3,019.77
100.00
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Page 1
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4:58 PM
04/05/07
Cash Basis
•
•
Fayetteville Public Library
Profit & Loss YTD Comparison
March 2007
Total Office Supplies
Postage
Travel & Training
Public Notice
5725 • Public Relations
Professional Services
Equipment & furnishings
Utilities
Telephone & Internet
Utilities - Other
Total Utilities
Insurance -General
Total Operating Expenses
Salaries & Wages
Adult Services
Materials processing
Children's Library
Circulation
Custodial
Administration
6498 Vacation Time Used
6499 Sick Time Used
Total Salaries & Wages
Payroll Expenses
FICA/Medicare Expense
Payments to UofA for students
State Unemployment Expense
Voluntary AD & D
Life Insurance
Total Payroll Expenses
Employee Benefit Expenses
Health & Dental Insurance
Company paid portion of HSA
Retirement Contributions
6655 • Retirementment Plan Expenses
Total Employee Benefit Expenses
Publications
Book Acquisitions
all books child & adult
7140 Genealogical Materials
7160 • Childrens Books
Total Book Acquisitions
purchased with grant money
Periodicals
Audio Visuals
7610 FIIm/DVD
7620 • Audio
7640 Music
Total Audio Visuals
Total Publications
Building & Equipment
Landscape Maintenance
Building Maintenance
Total Building & Equipment
Total Expense
Mar 07
6,939.85
1,476.19
1,400.68
0.00
168.51
868.15
0.00
168.82
13,288.16
13,456.98
2,684.00
26,994.36
22,545.67
8,974.39
14,829.54
24,999.09
6,433.64
36,053.62
6,545.18
1,690.45
122,071.58
9,321.18
383.59
708.94
19.50
0.00
10,433.21
6,259.46
1,375.61
9,28950
0.00
16,924.57
31,497.76
65.00
0.00
31,562.76
0.00
142.97
1,038.96
162.58
272.72
1,474.26
33,179.99
0.00
5,644.33
5,644.33
215,248.04
23
Jan - Mar 07
54,070.38
4,753.79
10,705.50
1,193.08
990.57
17,669.40
11,031.60
402.63
38,296.66
38,699.29
2,684.00
141,797.61
63,566.33
26,136.30
40,334.30
74,399.62
18,549.29
102,701.32
26,747.06
6;983.73
359,417.95
27,443.46
526.81
2,558.87
19.50
97.50
30,646.14
18,423.56
4,126.83
27,142.54
1,654.22
51,347.15
57,654.36
80.00
28.60
57,762.96
0.00
122.62
3,224.44
297.83
937.07
4,459.34
62,344.92
537.75
13,470.31
14,008.06
659 561 83
Page 2
4:58 PM Fayetteville Public Library
04/05/07 Profit & Loss YTD Comparison
Cash Basis _ March 2007
Net Ordinary Income
Other Income/Expense
Other Income
Inter -Agency Transfers
Transfer from City
Transfer for Books
Transfer from Friends
Transfers from Foundation
Total Inter -Agency Transfers
Total Other Income
Net Other Income
Net Income
Mar 07 Jan - Mar 07
-198,637.52 -584,471.98
134,428.83
24,583.33
0.00
185,363.00
403,286.49
73,749.99
24,000.00
200,363.00
344,375.16 701,399.48
344,375.16 701,399.48
344,375.16 701,399.48
145, 737.64 116, 927.50
2 4 Page 3
•
FRIENDS OF
FAYETTE V I LLE
PUBLIC LIBRARY
February/March 2007
Report to the Library Board of Trustees
(Prepared by Georgia Kunze 4/4/07)
1. Friends welcome new lifetime members John & Sharon Clark and Gen &
Frank Broyles.
2. February Bookstore sales were $2287.72 and March Bookstore sales were
$1651.79
3. Volunteers donated 282.5 hours in February and 297 hours in March.
4. Friends approved $2000 to purchase sustainability materials to augment
The Mayor's Conference on Sustainability in July
5. Friends approved $2000 to purchase The Big Read materials that will be
added to the permanent collection.
6. Friends Spring membership drive began with over 800 letters sent.
7. Approved first-ever membership card for 2007 and Lifetime members.
8. Friends added Teen level of membership and are considering adding Youth
level.
9. Friends will host a Garage Sale on May 19th to sell books and magazines.
10.Lois Alward, Friends Board President continues to represent the Friends on
the Friends, Foundation Library Working Group to discuss roles of Friends and
Foundation.
25
FAY ETTE V I LLE
PUBLIC LIBRARY
FOUNDATION
Report to Fayetteville Public Library Board of Trustees
Fayetteville Public Library Foundation.
April 2007
(prepared by Hope Bradberry, Director of Development)
Board:
The Board will meet immediately preceding the trustees meeting in April.
Worked extensively with auditor and Library Finance Manager for 2006 audit.
Development:
Attended meetings to develop plan and processes for the Friends, Foundation,
and Library to work in conjunction on fundraising, marketing, etc. Did a great deal
of work on the database in preparation for first Friends mailing from Giftworks.
With Michelle Raine and Kelly Kirk, I attended the Foundation Center training in
New York in early March. Soft launched the Foundation Center Cooperating
Collection at the March meeting of the Association of Fundraising Professionals.
The Executive Director, staff member and a board member of the Care
Foundation attended the event. FPL held first Find It/Fund It workshop with 41 in
attendance.
Received funding ($2,500) from the NWA Community Foundation in support of
The Big Read. Will be matched by the Kellogg Foundation.
Attended the Association of Fundraising Professionals conference in Dallas.
Marketing:
Banners placed on front of building.
Worked with Sarah Terry to facilitate marketing plan for The Big Read and
preparation of Summer Reading.
Met with DOXA to develop plan for Annual Report.
26
•
•
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•
FAYETTEVILLE PUBLIC LIBRARY
Memo
•
•
To: Board of Trustees, Fayetteville Public Library
From: Louise Schaper, Executive Director
Date: April 10, 2007
Re: Friends Foundation Library Working Group report
As part of the FPL Strategic Plan, a goal was established to seek funding sources that are reliable,
sustainable and adequate to carry out the Library's mission and that these sources would grow as the
community grows. An objective is for the FPL Foundation and Friends of FPL to serve dear and vital roles in
identifying and garnering alternate, supplemental funding for library services. To implement this objective,
representatives from each entity along with staff have been meeting to outline and define the various roles of
the organizations and how they can work more closely together to support Library funding goals.
Draft recommendations are listed below for your review. Consideration for approval is scheduled for June.
1. Implement an annual social event "gathering of the boards" to recognize departing and new members.
2. Review and make recommended changes to by-laws of each organization to increase consistency and
compliance with best practices.
3. Develop cohesive fundraising plan throughout all three organizations.
a. Deploy script introduction for all events acknowledging the Friends and Foundation
programming support and encouraging audience members to join the organizations.
b. Initiate automatic lifetime membership in Friends with each Roberta Fulbright Society
membership including a listing on the lifetime wall. The first $500 of RFS transferred to Friends.
c. Develop standards of acknowledgement/recognition for all levels of annual giving.
d. Develop annual giving benefits.
e. Develop work processes to implement consistently.
4. Increase support and involvement by the steps below.
a. Institute one year complimentary membership for Friends.
i. • Provide check on new library card application allowing us to offer one year
complimentary membership and thus helping to grow advocacy, Friends database.
b. Institute youth membership
i. Provide t -shirt with prominent image to promote membership and recognition of library.
5. Obtain advocacy training—bring ALA Advocacy Institute to Fayetteville.
a. Develop advocacy statement.
b. Develop multi-year on-going advocacy plan to increase funding base.
6. Develop cohesive staff driven programming plan to facilitate goals of all three organizations, e.g. annual
signature events for Friends and Foundation.
7. Create on-going three board group with a representative from each group, i.e. vice-presidents, and staff
that would meet on a quarterly basis and more, if needed. This would continue to foster common goals
in support of library goals and give the vice-presidents a better understanding of each group.
27
FAYETTEVILLE
PUBLIC LIBRARY
FOUNDATION
Report to Fayetteville Public Library Board of Trustees
Art Committee
April 2007
(prepared by Hope Bradberry, Director of Development)
The Art Committee met on the following date:
Monday, April 2, 2007: The committee reviewed three temporary proposals, and the following two were
accepted for display:
1 Sean Fitzgibbon, a local artist currently showing at Common Grounds. His show Divine Messengers is mixed
media narrative art.
2. Angela Peace, a photographer whose work is currently on display at The Bank of Fayetteville. She has just
begun to show her work and has studied with Tim Ernst.
The committee reviewed placement of the interactive wall, in particular dealing with the issue of the thick
plaster on the curved wall. It has been determined to move the piece slightly over to fit into the niche in a
more cabinet style arrangement allowing for greater access of the artwork.
28
•
•
•
•
FAYETTEVILLE PUBLIC LIBRARY
Memo
•
•
To: Board of Trustees, Fayetteville Public Library
From: Shawna Thorup, Assistant Director and Louise Schaper, Executive Director
Date: April 9, 2007
Re: Board of Trustees Bylaws (Policy CA)
Background
At the Boards December meeting, staff presented proposed changes to the Board's bylaws on instruction -
from the Board based on an analysis of their existing bylaws. A survey of the bylaws of exemplar public
libraries was conducted, as well as review of policy guidelines from professional library organizations.
Analysis
Bylaws are rules of behavior that govem the Board. Effective bylaws fulfill five important functions They
• Guide the Board's deliberations;
• Provide a structure for conduct at meetings;
• Describe the Board's primary duties;
• Provide for compliance with state and local laws; and
• Let the public know how the Board fulfills its public trust.
The current bylaws are very good and cover most recommended aspects. The areas not covered in our
bylaws and included in the proposed revision are as follows.
1
• Establishment of the official name of the library.
• Constituency served.
• Order of business for regular meetings.
• Requirements for regular meetings, including
o advance written agenda;
o procedure for placing items on agenda;
o provision for public corriment; and
o advance public notice.
• Public access to regular and special meetings.
• Statement of authority for parliamentary procedure.
• Code of ethics.
29
Additional areas not covered by the current bylaws nor included in the proposed revision, and listed here for
Board consideration are as follows.
• Term limits for officers of two years and two terms or one year and two terms.
• Board representation at Friends of the Library Board meetings.
• Regular schedule for bylaws review.
• Additional standing committees, e.g.
o Art Committee
o Nominating
o Legislative
o Audit
The following guidelines, located through the American Library Association's Association for Library
Trustees and Advocates, were used in analyzing the current bylaws:
1. Association for Library Trustees and Advocates' Leadership Handbook, a division of the American
Library Association
2. Handbook for Library Trustees of New York State
3. Iowa Public Library Trustees Handbook
4. Massachusetts Public Library Trustees Handbook
5. Michigan Public Library Trustee Manual
6. Public Library Advisory Board Handbook, a publication of the Texas State Library
7. Trustee Essentials: A Handbook for Wisconsin Public Library Trustees
8. Trustee Tool Kit for Library Leadership, a publication of the California State Library
9. Free Complete Too/kit for Boards, a publication of the Free Management Library
The following exemplar libraries provided bylaws for comparative analysis:
1. Ames Public Library (Iowa)
2. Fargo Public Library (North Dakota)
3. Hennepin County Library (Minnesota)
4. Iowa City Public Library (Iowa)
5. Tampa -Hillsborough Public Library (Florida)
6. Tuscarawas County Public Library (Ohio)
7. William F. Laman Library (North Little Rock, AR)
Recommendation
As requested, we have provided a proposed bylaw revision plus additional options for consideration. Of those
options, officer term limits are highly recommended The proposal has been on the agenda three times, therefore,
we recommend (1) approving the proposed revision with or without the options, (2) forming a working group to
make final recommendations, or (3) tabling the item.
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