HomeMy WebLinkAbout2007-02-19 - Agendas - Final•
FAYETTEVILLE
PUBLIC LIBRARY
Bryond Words
Board of Trustees
February 19, 2007 4 p.m.
Regular Meeting
Agenda
I. Swearing in of Don Marr (Judge Stacy Zimmerman)
II. Call to order
III. Election of officers
IV. Approval of minutes
A. Minutes 12/18/06— page 2
B. Signed minutes 10/16/06— page 3
V. Reports
A. Key upcoming events — page 4
B. Library administration
1. Management reports
a. December 2006 — January 2007 strategic plan progress — page 5-7
b. January 2007 performance measures — page 8
c. December 2006 performance measures — page 9
d. Comparison charts of check-outs per month 2005-2007 — page 10-12
e. Proposed Simplified Performance Report for January, 2007 — page 13
f. City quarterly report 4Q06 (pages re: library) — page 14-19
2. Financial reports
a. 2007 Funding Sources by percentage — page 20
b. January 2007 budget comparison — page 21
c. January 2007 balance sheet — page 22-23
d. January 2007 profit and loss — page 24-25
e. December 2006 budget comparison — page 26
f. December 2006 balance sheet — page 27-28
g. December 2006 profit and loss — page 29-31
C. Friends of FPL — page 32
D. FPL Foundation — page 33
E. Friends, Foundation, Library Working Group report — page 34
VI. Old business
A. TIF update — page 35
B. By-law revision draft proposal — page 36-42
C. Fines and fees proposal — page 43 45
VII. New business
A. Staff presentation on adult services by Michele Raine, Manager, Reference Services
B. 2007 budget approval — see page 21
C. 2006 rollover approval — page 46
D. Preliminary branch study and report on UA student study — page 47-49
E. Proposal for adding hours — page 50
F. Trustee emeritus recommendation for Louis Gottsponer — page 51
G. Job description for executive director — page 52-55
VIII. Executive session: Performance review of Executive Director
IX. Adjournment
X. Attachments
A. Projected 2007 meeting agendas (updated 2/7/07)
B. Resignation letter from Louis Gottsponer to Mayor Dan Coody, January 22, 2007
C. City of Fayetteville Board and Committee Openings
D. Proposal to fund Foundation Center Cooperating Collection as submitted to Care Foundation
E. Letter from Zoe Butler, Assistant Director, William F. Laman Public Library January 26, 2007
F. Column by L. Schaper, "NISO's RFID Technical Committee Formed..." Bibliotheca News, ALA Mid -Winter 2007.
G. Letter from Unique Management Services, Inc., Janu ry 18, 2007.
H. National Endowment for the Arts: The Big Read — profile, FPL and map of Participating communities
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Fayetteville Public Library
Board of Trustees Regular Meeting
December 18, 2006
MINUTES
Prepared by S. Terry, Manager, Marketing and Communications
Board Members present: L. Gottsponer, A. de Noble, D. Ferritor, B. Schaffer, E. Jordan and L. Brewer. Staff present: H. Bradberry, G
Kunze, C. Rew, S. Terry and S. Thorup.
The December 18, 2006 Board of Trustees meeting was called to order at 4 p.m. by L. Gottsponer.
1. D. Ferritor moved to accept the minutes of the Oct. 16 meeting. E. Jordan seconded. All voted aye.
2. Library Reports. 1.) L. Gottsponer pointed out the projected 2007 meeting agenda. 2.) S. Thorup pointed out Adele
Fournet's upcomingperformance on Dec. 20, and the gaming tournament on Jan. 5 and 6. 3.) G. Kunze mentioned 14
volunteers have signed up to take part in Reading Roadshow.
3. Statistical and Financial Report. 1.) S. Thorup noted that magazines can now be self -checked. 2.) C. Rew noted the second
sheet showing the items that were budget neutral. C. Rew went over the proposed 2007 budget that will be presented at the
February. 3.) The library will have some rollover funds needed. An order for RFID tags will not be here until after Jan. 1.
Some book orders were processed late by the vendor. C. Rew will send the rollover amounts to board members during January
so they can review before the February meeting. 4.) The three-month trial of Unique was recently completed. 5.) The library
is now accepting credit card payments and has collected almost $800. C. Rew said there are a few problems with Polaris, but
the money is going through all the steps in arriving in the library's bank account. 6.) D. Ferritor noted that the furniture
budget is under $60,000. He asked if money will be spent. C. Rew said the money will be spent on furnishing two offices
and other items.
4. Friends. 1.) G. Kunze pointed out that the silent auction and book sale in October raised more than $3,000. 2.) The Friends
celebrated its 25th anniversary during its annual meeting in December. •
5. Foundation. 1.) H. Bradberry noted the formation of the Friends / Foundation / Board of Trustees joint meeting. 2.) She also
noted that Community Care Foundation will reconsider the library's application to establish a cooperating collection at FPL.
3.) H. Bradberry noted the Foundation's $3,000 gift from the Association of Fundraising Professionals. 4.) H. Bradberry also
noted that Judy Maurer will be FPL's artist -in -residence from January to March.
6. Old business: 1.) B. Schaffer said there will be no decision on TIF by th2 end of the year. A date has not been set for oral
arguments. She does not expect a decision to be quickly forthcoming.
7. 'New business: 1.) By-law revision draft proposal: S. Thorup went over her review of the bylaws and discussed her process for
drafting the bylaws. S. Thorup suggested board review the bylaws and assign changes they would like to see. She said the
changes must be seen by legal counsel before taken to a vote. 2.) Fines and fees preliminary proposal and input process: S.
Thorup said libraries in the state and benchmark libraries were surveyed. Three public input sessions are being considered to
hear from the public. The commehts will be presented to the Board of Trustees at its February meeting. The changes would
take effect March 1, 2007. S. Thorup noted the significant changes: non-resident cards would increase $5 per year Fines for
overdue books would increase from $0.10 a day to $0.20 a day, and fines for overdue DVDs would decrease from $1 a day to
$0.20. A $1 postage fee would be implemented for a book interlibrary loan request. The charge for the kitchen use in the
meeting room would be dropped. Groups that meet at the library monthly would be given a 50 percent discount if they pay in
advance. L. Gottsponer requested an analysis that compares the 2006 schedule to the proposed fees for 2007. A. de Noble
said she was concerned that patrons would keep DVDs too long if the fee is only $0.20 a day. The Board will continue to
discuss the fee changes at its February meeting. 3.) Policy changes needed for collection agency process: a.) LD: Damaged
material: S. Thorup proposed a change that reads "the library will waive the overdue fines if it is paid before it goes to the
collection agency." b.) LO: Lost material: The change is the same for the damaged material. B. Schaffer made the motion to
change policies LD and L0; D. Ferritor seconded. All voted aye. c.) LR: Registration: A change was proposed so that
addresses will be verified annually, rather than once every three years A de Noble made the motion to approve the policy; L.
Brewer seconded. All voted aye. 4.) Fund designations each were recommended to help ensure building, technology and
equipment maintenance. Board voted to designate $200,000 each to three funds: building, technology and furniture. Any
unspent money in the technology or building funds will add to those designated funds at the end of the year D Ferritor made
the motion to approve the proposal; E. Jordan seconded. All voted aye. 5.) Marketing presentation by S. Terry and H.
Bradberry: The 2007 marketing plan was presented, including goals for the year a mock-up of the new January newsletter
and a discussion of changes to the library website.
8. B. Schaffer moved to adjourn; D. Ferritor seconded. All in favor. Meeting adjourned at 5:54 pm.
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Fayetteville Public Library
• Board of Trustees Regular Meeting
October 16, 2006
MINUTES
Prepared by Shawna Thorup, M.L.S., Assistant Director
�ard Members present: L. Gottsponer, A. de Noble, D. Ferritor, B. Schaffer and E. Jordan. Absent: L. Brewer. Staff present H
Bradberry, G. Kunze, L. Schaper, S. Terry and S. Thorup.
The October 16, 2006 Board of Trustees meeting was called to order at 4 p.m. by L. Gottsponer.
1. D. Ferritor moved to accept the minutes of the September meeting. E. Jordan seconded. All voted aye.
2. Library Reports. 1.) L. Schaper invited everyone to the Col. Matthew Bogdanos event 10/18. 2.) Schaper reported on the
Gathering of the Groups sponsored by the Arkansas Center for the Book held 10/16. 3.) Bank of Fayetteville is donating three
remote drop boxes to be located at their sites. Issues now are a vehicle and staff member to service the drops. Our service
enhancement request for this will not be funded as all City departments are getting cut back. 4.) Launched
Happenings@FPL, an email listsery to alert people about events at, the library. 5.) An RFP for increased internet connectivity
is currently out. Expected project completion is early 2007. 6.) Received a Community Development Block Grant to fund a
life skills program for at -risk teens with implementation in fall 2007. 7.) Jenine Lillian was selected as an Emerging Leader
by the Young Adult Library Services Association. 8.) S. Thorup is attending Leadership Fayetteville. 9.) The Arkansas Library
Association conference had a much bigger attendance in Fayetteville than expected. 10.) Self -checks are holding steady at
60%. With the Collection Agency, we are seeing a lot of people with fines and fees. 11.) Check out the library's website;
we're making many exciting changes
3. Statistical and Financial Report. 1.) Schaper reported circulation is up 11.5% in June -Aug over last year. Circulation is up
10% in September over September 2005. We're watching to see how this will affect service levels, and are pleased. 2.)
Interlibrary loans are up 25%. 3.) Corrected Peer Library Comparison is included because the data source was incorrect. 4.)
Schaper reported that the library materials line item in budget is going to be okay. Building maintenance will see a lot of bills
in October/November. Many facilities bills aren't due until the end of 3'd quarter. Insurance is low because costs are less.
Dead -on with utilities• it may look off because we got two bills in one month.
4. Friends. 1.) G. Kunze reported Friends approved $25,000 for FPL Picks collection and $5,000 for book clubs. 2.) $348 was
raised at the Randall Woods event.
5. Foundation. 1.) H. Bradberry reported that Mary Beth Brooks was welcomed to Foundation Board. 2.) Investment advisors
*reviewed existing endowments with the Foundation Board 3 ) The NEH challenge grant to be resubmitted. 4.) Foundation
Board has increased the marketing budget to fund the Library's newsletter. Bradberry is working with Sarah Terry on a
marketing plan for 2007.
6. Old business: 1.) Schaper reported on changes to the strategic plan. The facilities section was enhanced; ADA compliance
and LEED certification were emphasized. Strengthened area of electronic access, especially around the online public access
catalog. Collection sections significantly strengthened, including benchmark percentages. A. de Noble moved and D. Ferritor
seconded adoption of the strategic plan. Motion passed unanimously.
7. New business: 1.) Maury Roberts resigned from the Board due to a pending move out of area. E. Jordan moved to award
Reverend Dr. Maurice Roberts the honorary status of Trustee Emeritus. B. Schaffer seconded. Motion passed unanimously.
2.) Schaper explained more staff dialogue around the redesign of the Circulation Desk is needed, but we are ready to move
forward with the plan to expand the Anderson Imhoff Read Aloud Room. This will provide more shelving, increase display
space, and add an art opportunity aimed at children. A. de Noble moved and B. Schaffer seconded to move forward with the
project. Passed unanimously. 3.) Schaper reported it has been a long-term goal to provide health benefits to part-time
employees. The need increased once cleaning was brought in-house. Vince Chadick, legal counsel, has reviewed all proposed
changes. In addition to being sensible and affordable, it is the right thing to do according to D. Ferritor. D. Ferritor moved to
accept the staff recommendation to provide health care benefits to employees who work more than 1,440 hours in a twelve
month period to be effective January 1, 2007. E. Jordan seconded. Unanimously passed. 4.) Friends of the Library will
celebrate its 25" anniversary on 10/29. It is also National Friends of Libraries week. The City Council will be asked to issue a
proclamation. D. Ferritor moved and B. Schaffer seconded issuing a resolution/proclamation in celebration by the Board of
Trustees. Motion passed unanimously.
8. D. Ferritor moved to adjourn; A. de Noble seconded. All in favor. Meeting adjourned at 4:47 p.m.
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FAYETTEVILLE PUBLIC LIBRARY
Key Events: February 25 — March 31
• Sunday, Feb. 25 at 2 pm: Tim Nutt, the University of Arkansas Manuscripts
and Rare Books Librarian, presents "Arkansas Treasures in Your Attic:
Collecting Books on the Natural State."
• Tuesday, March 20 at 11 am: Spring Break Lock -in.
• Thursday, March 22 at 6:30 pm: Spring Break Bedtime Story.
• Friday, March 23 at 10 am: Spring Break Film Festival.
• Thursday, March 8 at 7 pm: Author Carol Florida presents Road Tested: Life
and Recipes.
• Thursday, March 16 at 11 am: Christian Fiction Readers' Tea.
• Saturday, March 24 at 3 pm: Author Radine Trees Nehring discusses
mystery writing.
• Wednesday, March 28 at 7 pm: The Color Orange: A Difficult Dialogues
Program: "Race and Faith: Healing the Gap with Rap." Difficult Dialogues, a
partnership between the Fayetteville Public Library and the University of
Arkansas, promotes a better understanding of race and religion.
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FAYETTE V I LLE
PUBLIC LIBRARY
Bryond Words
Strategic Plan Progress Report
December - February 2007
I. Access: Implement strategies to improve and extend access to library collection and services.
a. Hours:
i. Began planning for 9 a.m. opening to start in late winter.
b. Facilities:
i. Gave presentation on library's sustainable features to NWA Chapter, USGBC.
ii. Selected Crossland Construction to do enhancements to the Read Aloud collection.
iii. Received and set-up office furniture for Sarah Terry.
iv. Scheduled a "green" building tour by attendees at the Chi Epsilon (civil engineering
honor society) regional conference (12 colleges) on March 10.
c. Branches:
Accepted a request by four UA industrial engineering students to study the need for
branch libraries and books by mail. Began regular meetings with the team.
ii. Completed staff drive -time study.
d. Remote return locations:
i. Sought and received price quotes from three distributors. Artwork is still not
acceptable.
e. Website:
i. Organized a "Digital Library" subject menu in response to customer feedback.
ii. Began work on a community resources wiki to be accessible via the "Digital Library."
f. Computing and networking resources:
i. Updated IF' range with the state library to facilitate delivery of e -collections.
ii. Created technical services procedures for in-house circulating laptop computers.
iii. Began implementation of Polaris Inventory Manager Software.
iv. Confirmed OCLC Deep Linking setup.
v. Monitored 2006 outstanding orders in Polaris
g. Outreach services:
i. Extended Lending Hands program to include Butterfield Trail's Health Care Unit.
ii. Represented FPL at Willow Heights Head Start Family Day.
iii. Established account for the Boys and Girls Club to augment its collection.
iv. Trained 25 volunteers to take over the Reading Roadshow outreach to Fayetteville
Head Start Centers. Assembled theme kits for volunteer use in this program.
v. Continued Service Learning Program with Fayetteville High School students.
vi. Conducted tour for 12 Fulbright Students from Spring International.
II. Collections: Develop collections that are responsive to the needs and demands of its community.
a. Adult materials:
i. Compared collection to the following lists and added items as needed:
L National Book Award Finalist list — 100% owned.
2. AR Dem. Gazette Best Books of 2006 list — 100% of in -print items owned.
3. Library Journal (LJ) Best Genre Fiction 2006 list — 100% owned.
4. 'LJ Best How -To Collection list — 100% owned or on -order.
5. LJ Best Books 2006 — 100% owned or on -order.
6. Booklist Editor's Choice 2006 list — 100% owned or on -order.
4ii. Implemented "Book Club to Go" kits.
b. Reference:
Strategic Plan Progress Report 5 December 2006 — February 2007
Analyzed use and weeded based on publication date, use, and condition.
ii. Assisted by Greg Jones, evaluated the Arkansas Legal Collection from Westlaw.
iii. Made available 2006 income tax collection.
iv. Became a Cooperating Collection with the Foundation Center in New York City. This
includes print and database access to grant and non-profit management information.
v. Procured collection of FHS yearbooks back to 1944 (scattered holdings).
vi. Implemented remote access to FPL's own Obituary Database covering 1868-1996.
c. World languages:
i. Completed cataloging of Russian language materials.
d. Youth services:
i. Compared collection to the following lists and added items as needed:
1. Kirkus Reviews Best Children's Books of 2006 - 100% owned or on -order.
2. Assoc. for Library Services to Children Notable Lists for print and media - 100%
owned or on -order.
3. 2007 Newbery and Caldecott Award winners - 100% owned (multiple copies).
4. 2007 Carnegie Medal, Wilder Medal, Geisel Medal, and Sibert Medal winners -
100% owned (multiple copies).
ii. Weeded test prep books, moving age appropriate titles out of the Adult collection and
into the Young Adult collection.
iii. Displayed all formats in the "book store" model to encourage circulation of materials.
iv. Added fishing poles (donated by the AR Game and Fish Commission) to collection.
e. Nonprint:
i. Friends approved funding for Playaways—audio books preloaded on MP3 players.
ii. Selected and purchased Spanish-language youth videos.
f. E -collections:
i. Procured 12 e -book volumes of Business Plans Handbook.
ii. Added 17 more Gale Encyclopedia e -books, including Encyclopedia of Religion,
Encyclopedia of Surgery, Encyclopedia of BioEthics, Contemporary Poets, and
Encyclopedia of Management.
iii. Added Encyclopedia Britannica Online, EB for Kids Online, Annals of American History
Online, and Encyclopedia Universal en Espanol through the State Library.
iv. Launched the Teen Health and Wellness e -service from Rosen Publishing.
III. Services: Define its essential activities and service levels.
a. Programming and events:
i. Launched the Adult Winter Reading Festival, Cover -to -Cover. Over 295 participants.
ii. Held holiday youth programs including Bedtime Stocking story time, Gingerbread
decorating workshop, Hanukkah celebration and film screening of White Christmas.
iii. Added a second weekly Baby Bookworms to meet demand.
iv. Hosted Winter Break daytime lock in for K -5th grade.
v. Held Teen Anime and Knitting clubs, Library Lions Monopoly tournament and
valentine craft event, the Adele Fournet piano concert, and a film fest.
vi. Held a video gaming tournament over two days with 300+ in attendance.
vii. Resumed weekly After School workshop series that will continue through April.
viii. Began a Winter Creative Writing series for 3rd - 5th grades and for 6th - 12th grades.
ix. Filmed a preschool storytime currently airing on the Government Channel.
x. Hosted story time and tour for accelerated readers from Asbell Elementary.
xi. Hosted a French story time with the assistance of Celine Simpson and French
students from Bentonville.
xii. Hosted Research Strategy workshop with 15 students from Farmington High School.
xiii. Hosted screening of two documentary films: Invisible Children and Gospel, Biscuits
and Gravy plus accompanying musical performance.
b. Self-service strategies: •
i. Received approx. $1000 fine revenue via credit card payments on the web site.
ii. Received 56 new online library card registrations and handled 120 online updates.
Strategic Plan Progress Report
6 December 2006 — February 2007
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c. Customer
ii.
d. Customer
e. Staffing:
ii.
iv.
Added a sixth self -check kiosk to the front information desk.
service:
Evaluating the length of time it takes library materials to be re -shelved under
current processes. Study outcome averages 1.5 hours.
Held two public input and two staff sessions on proposed changes to fines and fees.
service standards:
Work not begun.
Continued the job search for the Youth Services position.
J. Lillian represented FPL in the ALA Emerging Leaders program.
L. Schaper and S. Thorup participated in meetings at ALA Mid -Winter.
L. Schaper participated in NISO RFID presentation at LITA meeting.
v. Hired four new work study employees.
IV. Visibility and value: Promote the contributions and value of the library to the Fayetteville area.
a. Marketing plan:
i. Presented the 2007 marketing plan to FPL Foundation, Board of Trustees and staff
b. Marketing (visibility):
i. Appeared on KHOG 40/29 morning show twice to promote video game tournament
and Adult Winter Reading Festival.
ii. Arranged for City to mail inserts about The Big Read in March water bills (35,000
customers) and the Bank of Fayetteville to include a similar insert in its March ban
statements reaching 15,000 customers.
iii. Distributed 10 newsletter holders at various businesses around town.
c. Communications:
i. Began a monthly column (Check It Out) for the Fayetteville Free Weekly.
ii. Wrote 20 press releases about FPL events.
iii. Produced January and February newsletters with new format.
iv. Sought and received placement of FPL news in LJ publication, Library Hotline.
v. Participated in Fayetteville Schools taped interview for showing February 8.
d. Collaboration:
. Worked with the Arkansas Archeological Survey to plan a series of book displays.
ii. Offered computer literacy classes with Fayetteville Adult and Community Education.
iii. Taught Internet Surfing Solutions (UA Students in Free Enterprise).
iv. Collaborating with Fay. Adult and Community Education on Writers' Center classes.
v. Attended meeting with representatives from NPR's Storycorps project for NWA.
V. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry
out the Library's mission; these sources will grow as the community grows.
a. Funding strategies:
i. Transferred $600,000 into Board designed funds for repairs and replacements of
building, furniture and equipment.
ii. Implemented change in budgeting philosophy by budgeting all known funds instead
of living by the budget set in previous June/July when proposed budgets are set.
b. Funding sources:
i. Continued to refine and develop new fine and fee schedule based on public input.
ii. City sales tax is 3% down for 11/06, just after the Shops at Pinnacle Hills opened.
c. Advocacy:
d. Foundation and Friends:
i. Friends, Foundation, Library Working Group met for the third time on Feb. 7.
'VI. Other
a. Completed process with on-site auditors.
b. Moved staff onto new benefit providers and resolved most issues.
c. Completed paperwork for each employee to sign off on new employment categories.
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Strategic Plan Progress Report 7 December 2006 — February 2007
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Funding Sources by Percentage: 2007
20
•
•
•
Month
Sources of Funds
Millage Receipts
City of Fayetteville
Fines & Fees
Interest
City CIP books
City CIP other
Foundation
Friends
State Aid
Rental Income
Meeting Room Fees
Grants
Misc.
Total Sources of Funds
enses
laries & Wages
Payroll Taxes
Employee Insurance
Retirement
Library Materials
Supplies
Utilities
Postage
Travel & Training
Contractual Services
Landscape Maint.
Building Maint
Equip. Lease & Maint.
Insurance
Public Rel. & Misc.
Furniture & Equipment
Total Expenses
Current
1 Month
68,164
134,429
13,692
2,360
24,583
111,618
1,121
50
1,032
Fayetteville Public Library
Budget Comparison
January 31,2007
Monthly
Budget
357,049
Current Budget
YTD YTD
80,508 68,164
134,429 134,429
10,000 13,692
1,250 2,360
24,583 24,583
1,917
30,083 111,618
3,958
7,392
1,167 1,121
0 50
1,667
5,575 1,032
302,528 357,049
80,508
134,429
10,000
1,250
24,583
1,917
30,083
3,958
7,392
1,167
0
1,667
5,575
302,528
Annual • beginning Original
Budget
1
3
966,091
1613,146
120,000
15,000
295,000
23,000
361,000
47,500
88,700
14,000
0
20,000
66,904
1630,341
966,091 894772
1,613,146 1613146
120,000 80000
15,000 25000
295,000 295000
23,000 23000
361,000 125000
47,500 0
88,700 60000
14,000 14000
20,000 0
66,904 0
3,630, 341 3,129,918
119,433
10,100
7,536
8,939
138,533
11,080
9,657
10,833
5,334 34,000
10,087
11,035
1,560
4,564
6,138
538
1,070
843
43,688
15,500
2,500
4,981
10,850
3,083
8,042
5,000
746
1,083
2,297
119,433
10,100
7,536
8,939
5,334
10,087
11,035
1,560
4,564
6,138
538
1,070
843
138,533
11,080
9,657
10,833
34,000
43,688
15,500
2,500
4,981
10,850
3,083
8,042
5,000
746
1,083
2,297
1,662,392
132,965
115,888
130,000
0
408,000
0
524,250
0
186,000
30,000
59,777
130,200
37,000
96,500
60,000
8,950
13,000
27,565
1,662, 392
132,965
115,888
130,000
1612392
132965
97888
130000
408,000 345000
524,250 288000
186,000
30,000
59,777
130,200
37,000
96,500
60,000
8,950
13,000
27,565
187,177 301,874 187,177 301,874
3,622,487
3,622,487
"less/Deficit 169,872 655 169,872 655
7,854
7,854
21
186000
20000
25000
57000
37000
96500
60000
8950
3000
30000
3129695
1:51 PM
02/06/07
Cash Basis
Fayetteville Public Library
Balance Sheet
As of January 31, 2007
ASSETS
Current Assets
Checking/Savings
General Operating Funds
Bank of Fayetteville -Deposits
Petty Cash
Total General Operating Funds
Merrill Lynch-WCMA
Operating portion of account
Total Merrill Lynch-WCMA
Schwab -Millags 4108-2175
1125 • Schwab Institutional - longterm
Total Checking/Savings
Other Current Assets
1220 • Due to/ from other Gov. Units
1250 • Prepaid Expenses
Accounts Receivable
Total Other Current Assets
Total Current Assets
Fixed Assets
Fixed Assets
Library Buildings
Equipment
Furniture & Fixtures
Accumulated Depreciation
Total Fixed Assets
Library Owned Art
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Accounts Payable -Other
A/P Vacation accrual
A/P Salaries & Wages Accrual
A/P Other Payroll Liabilities
Accounts Payable -Other- Other
Total Accounts Payable -Other
1950 • Accounts Payable - COBRA
Payroll Tax Liabilities
State Withholding Payable
State Unemployement Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
Other Payroll Liabilities
Health & Dental Insurance
2330 • Vision Insurance
2345 • Voluntary Group Life
Supplemental Insurance
Employee contributions
Total Other Payroll Liabilities
Total Other Current Liabilities
22
Jan 31, 07
22,691.23
408.00
23,099.23
560,278.82
560,278.82
976,940.65
770,118.26
2,330,436.96
1,003,702.30
68,313.00
-10.00
1,072,005.30
3,402,442.26
20,754,629.47
989,695.05
233,599.94
-1,233,014.33
20,744,910.13
150,000.00
20,894,910.13
24,297,352.39
111,446.66
16,905.35
23,612.74
16,041.98
168,006.73
0.57
6.79
945.73
24.26
976.78
1,161.61
8.62
533.52
233.52
380.00
2,317.27
171,301.35
Page 1
•
1:51 PM
02/06/07
Cash Basis
•
•
Fayetteville Public Library
Balance Sheet
As of January 31, 2007
Total Current Liabilities
Total Liabilities
Equity
Investment in Fixed Assets
Fund Balance -Undesignated
Fund Balance -Reserved
facilitie major repairs & rep
for reparis & replacements
f & f repairs & replacements
Total Fund Balance -Reserved
Fund Balance -Current Year Net
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
Jan 31, 07
171,301.35
171,301.35
21,361,499.04
1,941,344.38
200,000.00
200,000.00
200,000.00
600,000.00
218,118.74
5,088.88
24,126,051.04
24,297,352.39
23 Page 2
1:52 PM
02/06/07
Cash Basis
Fayetteville Public Library
Profit & Loss YTD Comparison
January 2007
Ordinary Income/Expense
Income
Revenue & Support
4150 • Miscellaneous Income
sale of items, or reglst.
4500 • Misc: M.J.
4501 • Designated Gifts Other
Donations Materials
4500 • Misc. M.J. - Other
Total 4500 - Misc. M.J.
4150 • Miscellaneous Income - Other
Total 4150 • Miscellaneous Income
Cafe Rental
charges for set up and equlpm
Fines & Fees
Fees collected at front desk
4315 • Library Cards
4320 - Research & Misc. Genealogy
4360 • Lost and Paid
4370 • Damaged and Paid
4380 - Copier and Printer income
4390 .Short and Over
Total Fines & Fees
Interest
4401 • Interest -Operating
Total Interest
Total Revenue & Support
Total Income
Expense
Operating Expenses
Office Supplies
5110 • Administration Expenses
computer supplies & minor eq.
5115 Computer hardware & supplies
Total computer supplies & minor eq.
5130 • Childrens Program
5131 • Young Children Prog. & Supplies
5133 • Young Adult Expenses
Total 5130 • Childrens Program
5140 • Book Repair & Circ. Supplies
supplies for cleaning the bdg
Total Office Supplies
Postage
Travel & Training
Public Notice
5725 • Public Relations
Professional Services
Equipment & furnishings
Utilities
Telephone & Internet
Utilities - Other
Total Utilities
Outside Services
Adult prog. expenses
Total Outside Services
Jan 07
169.27
95.39
145.00
38.45
278.84
583.65
1,031.76
1,120.75
50.00
10,935.52
426.00
144.00
346.24
235.57
1,661.75
-57.55
13,691.53
2,359.68
2,359.68
18,253.72
18,253.72
3,193.07'
2,292.19
2,292.19
400.72
808.84
1,209.56
2,191.27
1,200.55
10,086.64
1,560.57
4,563.88
' 466.61
376.40
4,941.76
0.00
186.36
10,848.64
11,035.00
1,196.20
1,196.20
24
Jan 07
169.27
95.39
145.00
38.45
278.84
583.65
1,031.76
1,120.75
50.00
10,935.52
426.00
144.00
346.24
235.57
1,661.75
-57.55
13,691.53
2,359.68
2,359.68
18,253.72
18,253.72
3,193.07
2,292.19
2,292.19
400.72
808.84
1,209.56
2,191.27
1,200.55
10,086.64
1,560.57
4,563.88
466.61
376.40
4,941.76
0.00
186.36
10,848.64
11,035.00
1,196.20
1,196.20
Page 1
•
• 1:52 PM
02/06/07
Cash Basis
•
•
Fayetteville Public Library
Profit & Loss YTD Comparison
January 2007
Total Operating Expenses
Salaries & Wages
Adult Services 24,319.13 24,319.13
Materials processing 5,258.97 5,258.97
Children's Library 11,537.59 11,537.59
Circulation 23,425.05 23,425.05
Processing, cataloging, etc 5,839.05 5,839.05
Administration 31,642.19 31,642.19
Salaries & Wages - Other 17,410.94 17,410.94
Jan 07 Jan 07
34,227.06 34,227.06
Total Salaries & Wages 119,432.92 119,432.92
Payroll Expenses
FICA/Medicare Expense 9,119.33 9,119.33
Payments to UofA for students 30.99 30.99
State Unemployment Expense 950.18 950.18
Life Insurance 78.00 78.00
Total Payroll Expenses
Employee Benefit Expenses
Health & Dental Insurance
Company paid portion of HSA
Retirement Contributions
Total Employee Benefit Expenses
Publications
Book Acquisitions
all books child & adult
7140 Genealogical Materials
7160 • Childrens Books
Total Book Acquisitions
purchased with grant money
Periodicals
Audio Visuals
7810 • FIImIDVD
7620 Audio
Total Audio Visuals
Total Publications
Building & Equipment
Landscape Maintenance
Building Maintenance
Total Building & Equipment
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Inter -Agency Transfers
Transfer from City
Transfer for Books
Transfers from Foundation
Total Inter -Agency Transfers
Total Other Income
Net Other Income
Net Income
10,178.50 10,178.50
6,082.09
1,375.61
8,939.24
6,082.09
1,375.61
8,939.24
16,396.94 16,396.94
4,864.79
0.00
24.01
4,888.80
0.00
65.00
365.96
13.90
379.86
5,333.66
537.75
1,070.17
4,864.79
0.00
24.01
4,888.80
0.00
65.00
365.96
13.90
379.86
5,333.66
537.75
1,070.17
1,607.92 1,607.92
187,177.00 187 177 00
-168,923.28 -168,923.28
134,428.83
24,583.33
15,000.00
134,428.83
24,583.33
15,000.00
174,012.16 174,012.16
174,012.16 174,012.16
174, 012.16 174,012.16
5,088.88 5,088.88
25
Page 2
Month
Sources of Funds
Millage Receipts
City of Fayetteville
Fines & Fees
Interest
City CIP books
City CIP Other
Foundation
Friends
State Aid
Rental Income
Meeting Room Fees
Grants
Misc.
Total Sources of Funds
Expenses
Salaries & Wages
Payroll Taxes
Employee Insurance
Retirement
Library Materials
Supplies
Utilities
Postage
Travel & Training
Contractual Services
Landscape Maint.
Building Maint.
Equip. Lease & Maint.
Insurance
Events & Misc.
Furniture & Equipment
Total Expenses
Excess/Deficit
Fayetteville Public Library
Budget Comparison
12/31/06
Current Monthly
12 Month Budget
68,164
126,106
10,295
3,341
24,833
1,184
68,164
126,106
5,833
917'
24,833
0
14,829
4,400
2,500
1,000
75 0
0
3,767
252,349
1390
235,388
Current
YTD
817,967
1,513,270
135,651
42,471
297,800
1,162
171,283
52,803
93,953
14,753
488
11,436
70,219
3,223,256
Budget
YTD
817,965
1,513,270
70,000
11,000
298,000
0
177,945
52,803
30,000
12,000
0
0
45,208
3,028,191
Annual
Budget
817,965
1,5131270
70,000
11,000
298,000
0
177,945
52,803
30,000
12,000
0
0
45,208
31028,191
116,655
12,010
7,718
8,577
76,248
20,975
3,309
1,825
1,565
8,034
9,963
817
998
49,964
318,658
123,611
9,760
7,850
9,367
33,350
17,630
12,500
1,333
2,811
6,860
2,667
9,375
3,333
917
917
8,298
250,579
1,434,804
116,742
83,475
103,979
387,555
211,257
141,508
16,212
30,744
82,286
14,388
76,144
7,387
7,985
11,185
80,616
2,806,267
1,4831326 1,
117,121
94,204
112,400
400,205
211,562
150,000
16,000
33,736
82,314
32,000
112,500
40,000
11,000
11,000
99,575
3,006,943 3,
-83,270
1,771
416,989
21,248
483,326 •
117,121
94,204
112,400
0
400,205
0
211,562
0
150,000
16,000
33,736
82,314
32,000
112,500
40,000
11,000
11,000
99,575
006,943
0 •21,248
26
•
• 1:13 PM
01/11/07
Cash Basis
•
•
Fayetteville Public Library
Balance Sheet
As of December 31, 2006
ASSETS
Current Assets
Checking/Savings
General Operating Funds
Bank of Fayetteville -Deposits
Petty Cash
Total General Operating Funds
Merrill Lynch-WCMA
Operating portion of account
Total Merrill Lynch-WCMA
Schwab-Millage 4108-2175
1125 - Schwab Institutional - longterm
Total Checking/Savings
Accounts Receivable
1200 • 'Accounts Receivable
Total Accounts Receivable
Other Current Assets
1220 • Due to/ from other Gov. Units
1250 • Prepaid Expenses
Accounts Receivable
Total Other Current Assets
Total Current Assets
Fixed Assets
Fixed Assets
Library Buildings
Equipment
Furniture & Fixtures
Accumulated Depreciation
Total Fixed Assets
Library Owned Art
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable
Total Accounts Payable
Other Current Liabilities
Accounts Payable -Other
AJP Vacation accrual
AIP Salaries & Wages Accrual
A/P Other Payroll Liabilities
Accounts Payable -Other - Other
Total Accounts Payable -Other
1950 - Accounts Payable - COBRA
Payroll Tax Liabilities
State Withholding Payable
State Unemployement Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
Other Payroll Liabilities
Health & Dental Insurance
2330 • Vision Insurance
27
Dec 31, 06
21,322.64
408.00
21,730.64
394,742.45
394,742.45
1,008,335.78
763,163.25
2,187,972.12
20.41
20.41
947546.12
79,363.54
1,046.30
1,027,955.96
3,215,948.49
20,754,629.47
979,116.55
233,599.94
-687,927.92
21,279,418.04
150,000.00
21,429,418.04
24,645,366.53
-104.72
-104.72
94,247.59
16,216.32
19,322.79
38,018.29
167,804.99
6.79
444.96
24.26
429.39
8.62
0.57
476.01
Page 1
1:13 PM
01/11/07 •
Cash Basis
Fayetteville Public Library
Balance Sheet
As of December 31, 2006
2340 • Vol. Life & AD&D
2345 • Voluntary Group Life
Cafeteria Plan
Health Savings Account
Supplemental Insurance
Employee contributions
Total Other Payroll Liabilities
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
Investment In Fixed Assets
Fund Balance -Undesignated
Fund Balance -Reserved
facilltie major repairs & rep
for roper's & replacements
f & f repairs & replacements
Total Fund Balance -Reserved
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
28
Dec 31, 06
20.50
400.14
510.00
2,752.61
2.42
380.00
4,503.68
172,785.25
172,680.53
172,680.53
21,361,499.04
1,941,344.38
200,000.00
200,000.00
200,000.00
600,000.00
569,842.58
24,472,686.00
24,645,366.53
Page 2
•
. '1:13 PM'
01/11/07
Cash Basis
•
Fayetteville Public Library
Profit & Loss YTD Comparison
December 2006
Ordinary Income/Expense
Income
Revenue & Support
4150 • Miscellaneous Income
sale of Items, or regist.
to pay lecturers for seriers
sale of items, or regist. - Other
Total sale of items, or regist.
4500 • Misc. M.J.
4501 • Designated Gifts Other
Donations Materials
non restricted gifts
non restricted gifts to child
4500 • Misc. M.J. - Other
Total 4500 - Misc. M.J.
4150 • Miscellaneous Income - Other
Total 4150 • Miscellaneous Income
Cafe Rental
charges for set up and equipm
Fines & Fees
Fees collected at front desk
4315 • Library Cards
4320 • Research & Misc. Genealogy
Sales of T -Shirts, Wanderer,
4360 • Lost and Paid
4365 • Refund of Lost & Paid
4360 Lost and Paid - Other
Total 4360 • Lost and Paid
4370 Damaged and Paid
4380 • Copier and Printer income
4390•Short and Over
Fines & Fees - Other
Total Fines & Fees
Interest
4401 • Interest -Operating
Total Interest
State Aid to Libraries
Grant monies that need to be
state aid
Total State Aid to Libraries
Total Revenue & Support
Total Income
Expense
Operating Expenses
Office Supplies
5110 • Administration Expenses
Volunteer needs
computer supplies & minor eq.
5113 • Computer Supplies
5114 • Computer Software & Licenses
5115 • Computer hardware
annual charges
Total computer supplies & minor eq.
5130 • Childrens Program
5131 • Summer Reading
5133 • Young Adult Expenses
Dec 06
0.00
0.00
0.00
459.57
425.00
0.00
500.00
5.25
1,389.82
0.00
1,389.82
1,184.36
75.00
8,498.83
125.00
61.00
0.00
0.00
248.90
248.90
82.93
1,398.63
-119.92
0.00
10,295.37
3,341.51
3,341.51
0.00
0.00
0.00
16,286.06
16,286.06
13,028.44
775.00
674.19
5,039.14
16,323.30
0.00
22,036.63
1,300.00
81.01
Jan - Dec 06
-9,676.37
9,381.00
-295.37
1,895.46
2,188.00
140.00
1,935.00
1,084.67
7,243.13
63,760.24
70,708.00
14,753.52
487.50
104,158.73
3,212.60
775.00
280.00
-162.34
7,537.67
7,375.33
1,944.94
19,684.92
-1,784.82
3.00
135,649.70
42,472.62
42,472.62
11,436.00
93,953.00
105,389.00
369,460.34
369,460.34
59,891.48
887.73
6,807.28
41,264.50
42,257.96
10,780.06
101,109.80
14,041.90
5,857.27
29 Page 1
1:13 PM
01/11/07
Cash Basis
Fayetteville Public Library
Profit & Loss YTD Comparison
December 2006
5130 - Childrens Program - Other
Total 5130 • Childrens Program
5140 • Book Repair & Circ. Supplies
supplies for cleaning the bdg
signage materials
Office Supplies - Other
Total Office Supplies
Postage
Travel & Training
Public Notice
5725 • Public Relations
Professional Services
Equipment & furnishings
Utilities
Outside Services
Contracts
Insurance -General
Total Operating Expenses
Special Projects
Income & expense of [-shirt
Total Special Projects
Salaries & Wages
Adult Services
Materials processing
Children's Library
Circulation
Processing, cataloging, etc
Administration
Salaries & Wages - Other
Total Salaries & Wages
Payroll Expenses
FICA/Medicare Expense
State Unemployment Expense
Voluntary AD & D
Long Term Disability
Life Insurance
Total Payroll Expenses
for yearend accruals
Employee Benefit Expenses
Health & Dental Insurance
Company paid portion of HSA
Retirement Contributions
Total Employee Benefit Expenses
Publications
Book Acquisitions
7110 • Adult Books
7120 - Adult Reference Materials
7130 Electronic Resources
7140 Genealogical Materials
7160 • Childrens Books
various materials, In set
7160 • Childrens Books - Other
Total 7160 • Childrens Books
7170 • Childrens Reference
all materials in YA collectio •
Total Book Acquisitions
purchased with grant money
30
Dec 06
1,628.23
3,009.24
1,335.67
1,232.81
920.39
0.00
42,338.18
1 824 92
1,564.89
445.00
552.75
6,895.71
28,601.19
3,309.24
70.00
1,068.78
0.00
86670.66
0.00
0.00
23,442.77
5,193.37
12,766.69
28,025.67
5,581.50
30,224.26
11,420.29
116,654.55
8,906.74
3,103.45
0.00
0.00
0.00
12,010.19
201.43
6,141.16
1,375.61
8,576.95
16,093.72
31,272.74
7,157.89
16,077.58
1,013.47
0.00
1,083.95
1,083.95
0.00
7.29
56,612.92
0.00
Jan - Dec 06
3,562.98
23,462.15
20,905.14
20,099.67
6,708.38
0.00
233,064.35
16,212.74
30,742.77
3,775.65
7,532.34
44,277.70
59,252.38
141,739.64
870.00
37,140.89
7,985.09
582,593.55
-899.45
-899.45
279,947.43
63,983.67
158,900.28
347,569.74
46,511.96
369,479.74
168,411.38
1,434,804.20
108,071.95
8,670.83
126.47
2,632.49
2,793.00
122,294.74
201.43
73,846.53
3,877.56
103,980.06
181,704.15
161,712.38
30,622.51
45,277.58
3,661.48
1,013.63
49,443.93
50,457.56
727.00
5,514.88
297, 973.39
0.00
•
•
Page 2