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HomeMy WebLinkAbout2006-12-18 MinutesFayetteville Public Library Board of Trustees Regular Meeting December 18, 2006 • MINUTES Prepared by S. Terry, Manager, Marketing and Communications Board Members present: L. Gottsponer, A. de Noble, D. Ferritor, B. Schaffer, E. Jordan and L. Brewer. Staff present: H. Bradberry, G. Kunze, C. Rew, S. Terry and S. Thorup. The December 18, 2006 Board of Trustees meeting was called to order at 4 p.m. by L. Gottsponer. 1. D. Ferritor moved to accept the minutes of the Oct. 16 meeting. E. Jordan seconded. All voted aye. 2. Library Reports. 1.) L. Gottsponer pointed out the projected 2007 meeting agenda. 2.) S. Thorup pointed out Adele Fournet's upcoming performance on Dec. 20, and the gaming tournament on Jan. 5 and 6. 3.) G. Kunze mentioned 14 volunteers have signed up to take part in Reading Roadshow. 3. Statistical and Financial Report. 1.) S. Thorup noted that magazines can now be self -checked. 2.) C. Rew noted the second sheet showing the items that were budget neutral. C. Rew went over the proposed 2007 budget that will be presented at the February. 3.) The library will have some rollover funds needed. An order for RAID tags will not be here until after Jan. 1. Some book orders were processed late by the vendor. C. Rew will send the rollover amounts to board members during January so they can review before the February meeting. 4.) The three-month trial of Unique was recently completed. 5.) The library is now accepting credit card payments and has collected almost $800. C. Rew said there are a few problems with Polaris, but the money is going through'all the steps in arriving in the library's bank account. 6.) D. Ferritor noted that the furniture budget is under $60,000. He asked if money will be spent. C. Rew said the money will be spent on furnishing two offices and other items. 4. Friends. 1.) G. Kunze pointed out that the silent auction and book sale in October raised more than $3,000. 2.) The Friends celebrated its 25" anniversary during its annual meeting in December. 5. Foundation. 1.) H. Bradberry noted the formation of the Friends / Foundation / Board of Trustees joint meeting. 2.) She also noted that Community Care Foundation will reconsider the library's application to establish a cooperating collection at FPL. 3.) H. Bradberry noted the Foundation's $3,000 gift from the Association of Fundraising Professionals. 4.) H. Bradberry also noted that Judy Maurer will be FPL's artist -in -residence from January to March. 6. Old business: 1.) B. Schaffer said there will be no decision on TIF by th2 end of the year. A date has not been set for oral arguments. She does not expect a decision to be quickly forthcoming. ,arguments, business: 1.) By-law revision draft proposal: S. Thorup went over her review of the bylaws and discussed her process for drafting the bylaws. S. Thorup suggested board review the bylaws and assign changes they would like to see. She said the changes must be seen by legal counsel before taken to a vote. 2.) Fines and fees preliminary proposal and input process: S. Thorup said libraries in the state and benchmark libraries were surveyed. Three public input sessions are being considered to hear from the public. The comments will be presented to the Board of Trustees at its February meeting. The changes would take effect March 1, 2007. S. Thorup noted the significant changes: non-resident cards would increase $5 per year. Fines for overdue books would increase from $0.10 a day to $0.20 a day, and fines for overdue DVDs would decrease from $1 a day to $0.20. A $1 postage fee would be implemented for a book interlibrary loan request. The charge for the kitchen use in the meeting room would be dropped. Groups that meet at the library monthly would be given a 50 percent discount if they pay in advance. L. Gottsponer requested an analysis that compares the 2006 schedule to the proposed fees for 2007. A. de Noble said she was concerned that patrons would keep DVDs too long if the fee is only $0.20 a day. The Board will continue to discuss the fee changes at its February meeting. 3.) Policy changes needed for collection agency process: a.) LD: Damaged material: S. Thorup proposed a change that reads "the library will waive the overdue fines if it is paid before it goes to the collection agency." b.) L0: Lost material: The change is the same for the damaged material. B. Schaffer made the motion to change policies LD and L0; D. Ferritor seconded. All voted aye. c.) LR: Registration: A change was proposed so that addresses will be verifiedannually, rather thanbnce every three years. A. de Noble made the motion to approve the policy; L. Brewer seconded. All voted aye. 4.) Fund designations each were recommended to help ensure building, technology and equipment maintenance. Board voted to designate $200,000 each to three funds: building, technology and furniture. Any unspent money in the technology or building funds will add to those designated funds at the end of the year. D. Ferritor made the motion to approve the proposal; E. Jordan seconded. All voted aye. 5.) Marketing presentation by S. Terry and H. Bradberry: The 2007 marketing plan was presented, including goals for the year, a mock-up of the new January newsletter and a discussion of changes to the library website. 8. B. Schaffer moved to adjourn; D. Ferritor seconded. All in favor. Meeting adjourned at 5:54 pm. •