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HomeMy WebLinkAbout2006-10-16 MinutesFayetteville Public Library Board of Trustees Regular Meeting October 16, 2006 MINUTES Prepared by Shawna Thorup, M.L.S., Assistant Director Said Members present: L. Gottsponer, A. de Noble, D. Ferritor, B. Schaffer and E. Jordan. Absent: L. Brewer. Staff present: H. Bradberry, G. Kunze, L. Schaper, S. Terry and S. Thorup. The October 16, 2006 Board of Trustees meeting was called to order at 4 p.m. by L. Gottsponer. 1. D. Ferritor moved to accept the minutes of the September meeting. E. Jordan seconded. All voted aye. 2. Library Reports. 1.) L. Schaper invited everyone to the Col. Matthew Bogdanos event 10/18. 2.) Schaper reported on the Gathering of the Groups sponsored by the Arkansas Center for the Book held 10/16. 3.) Bank of Fayetteville is donating three remote drop boxes to be located at their sites. Issues now are a vehicle and staff member to service the drops. Our service enhancement request for this will not be funded as all City departments are getting cut back. 4.) Launched Happenings®FPL, an email listsery to alert people about events at.the library. 5.) An RFP for increased internet connectivity is currently out. Expected project completion is early 2007. 6.) Received a Community Development Block Grant to fund a life skills program for at -risk teens with implementation in fall 2007. 7.) Jenine Lillian was selected as an Emerging Leader by the Young Adult Library Services Association. 8.) S. Thorup is attending Leadership Fayetteville. 9.) The Arkansas Library Association conference had a much bigger attendance in Fayetteville than expected. 10.) Self -checks are holding steady at 60%. With the Collection Agency, we are seeing a lot of people with fines and fees. 11.) Check out the library's website; we're making many exciting changes. 3. Statistical and Financial Report. 1.) Schaper reported circulation is up 11.5% in June -Aug over last year. Circulation is up 10% in September over September 2005. We're watching to see how this will affect service levels, and are pleased. 2.) Interlibrary loans are up 25%. 3.) Corrected Peer Library Comparison is included because the data source was incorrect. 4.) Schaper reported that the library materials line item in budget is going to be okay. Building maintenance will see a lot of bills in October/November. Many facilities bills aren't due until the end of 31d quarter. Insurance is low because costs are less. Dead -on with utilities; it may look off because we got two bills in one month. 4. Friends. 1.) G. Kunze reported Friends approved $25,000 for FPL Picks collection and $5,000 for book clubs. 2.) $348 was raised at the Randall Woods event. 5. Foundation. 1.) H. Bradberry reported that Mary Beth Brooks was welcomed to Foundation Board. 2.) Investment advisors •reviewed existing endowments with the Foundation Board. 3.) The NEH challenge grant to be resubmitted. 4.) Foundation Board has increased the marketing budget to fund the Library's newsletter. Bradberry is working with Sarah Terry on a marketing plan for 2007. 6. Old business: 1.) Schaper reported on changes to the strategic plan. The facilities section was enhanced; ADA compliance and LEED certification were emphasized. Strengthened area of electronic access, especially around the online public access catalog. Collection sections significantly strengthened, including benchmark percentages. A. de Noble moved and D. Ferritor seconded adoption of the strategic plan. Motion passed unanimously. 7. New business: 1.) Maury Roberts resigned from the Board due to a pending move out of area. E. Jordan moved to award Reverend Dr. Maurice Roberts the honorary status of Trustee Emeritus. B. Schaffer seconded. Motion passed unanimously. 2.) Schaper explained more staff dialogue around the redesign of the Circulation Desk is needed, but we are ready to move forward with the plan to expand the Anderson Imhoff Read Aloud Room. This will provide more shelving, increase display space, and add an art opportunity aimed at children. A. de Noble moved and B. Schaffer seconded to move forward with the project. Passed unanimously. 3.) Schaper reported it has been a long-term goal to provide health benefits to part-time employees. The need increased once cleaning was brought in-house. Vince Chadick, legal counsel, has reviewed all proposed changes. In addition to being sensible and affordable, it is the right thing to do according to D. Ferritor. D. Ferritor moved to accept the staff recommendation to provide health care benefits to employees who work more than 1,440 hours in a twelve month period to be effective January 1, 2007. E. Jordan seconded. Unanimously passed. 4.) Friends of the Library will celebrate its 25" anniversary on 10/29. It is also National Friends of Libraries week. The City Council will be asked to issue a proclamation. D. Ferritor moved and B. Schaffer seconded issuing a resolution/proclamation in celebration by the Board of Trustees. Motion passed unanimously. 8. D. Ferritor moved to adjourn; A. de Noble seconded. All in favor. Meeting adjourned at 4:47 p.m. cza�� r 03"_�az�