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Home My WebLink About2006-09-18 MinutesFayetteville Public Library Board of Trustees Regular Meeting September 18, 2006 MINUTES Prepared by Shawna Thorup, M.L.S., Assistant Director Board Members present: L. Gottsponer, A. de Noble, D. Ferritor, E. Jordan, L. Brewer and B. Schaffer. Absent: M. Roberts�.'Staff - present: H. Bradberry, G. Kunze, C. Raw; L. Schaper, S. Terry and S. Thorup. Press present: M. Melnichek, NWA Times The September 18, 2006 Board of.Trustees meeting was called to order at 4.p.m. by L. Gottsponer. 1. D. Ferritor moved to accept the minutes of the July meeting. A. de Noble seconded. All voted aye. 2. Library.Reports. 1.) L. Schaper pointed out key upcoming events. The strategic plan will be presented to Council on 9/26. 2.) Schaper presented a strategic plan progress report. Sam Palmer will be on the Advisory Board of the Northwest Arkansas Chapter of the Green Building Council, which is currently forming. Blair Library has received its "green" rating. 3.) Secured funding and locations for remote drops. 4.) Two grants and an RFP were submitted to enhance collections and programming: 3. Statistical and Financial Report. 1.) Schaper reported on Summer Reading Club statistics. Increases due to fabulous theme and great sponsorships. 2.) There may be a typo in the collection size reported on the performance report. 3.) Self -check is holding steady. We will be studying our processes to try to determine if we can get further_ increases in use without the change to the check out desk. 4.) Statistics are up, including reference. 5.) 2004 -present comparison of check-outs presented. 6.) C. Rew gave a financial reportbooks were reallocated to the book budget. In July, the . Lost and paid fees for b State scholarship came in for one of our employees. Grants funds haven't been applied, but a Gates grant was awarded to purchase laptops to check-out for in -library use. Fines and fees amount is very large because of collection agency and notifications for finestfees. We had the biggest day ever in fine collections - over $900 in one day. 7.) Schaper queried the Board about their need to have financial and other reports emailed.to members in non -meeting months. Budget comparison is all they want. 8.) Board requested that Rew flag items on budget report that will be discussed in the coming months. 4. 'Friends. 1.) G. Kunze reported August was a big month for the bookstore. A furniture store came in and bought "pretty" books for their showroom. 2.) MP3 players are about to be put out for circulation. 3.) Silent auction and book sale at the end of October. 4.) Operation Paperback will be supported with shipments once per month for the troops overseas. - 5. Foundation. 1.) Bradberry reported Mary Beth Brooks from Bank of Fayetteville has agreed to serve on the Foundation Board. The bank has been a big library supporter. 2.) Summer Reading Club marketing plan concluded. DOXA was a huge help - all pro bono. 3.) Banners placed along School Street to promote library. Partially funded by A&P Commission. 4.) Secured locations and funding for remote drop offs. 5.) Working with S. Terry on marketing plan. 6.).Se6ured media sponsorships for Col. Matthew Bogdanos and Marc Brown author talks. 6. Old business: 1.) Schaper discussed draft strategic plan changes and handed out some proposed text for section 3.3 Collections. S. Thorup presented changes in specificity and explained why they were made. Schaper noted that final document will be brought to Board for approval in October. 2.) B. Schaffer gave an update on the TIF lawsuit. The State Supreme Court will hear oral arguments; no date set. 7. New business: 1.) A revision to Policy LO was presented. A wording change was suggested by the Board. B. Schaffer moved to accept the revision with a minor wording change from "will" to "may' in #3; L. Gottsponer seconded. All voted aye. 2.) D. Ferritor moved and B. Schaffer seconded to accept the revision to Policy PA -27: Dress Code. All voted aye. 3.) D. Ferritor moved to accept the update of Policy KV: Meeting Room Use; L. Brewer moved. All voted aye. 4.) Arkansas Library Association annual conference will be held in Fayetteville 10/8-10/10. Blair Library will host the all -conference reception on 10/9 - the actual anniversary of its opening. Polaris Library Systems, E-vanced Solutions and MS&R are sponsors of the reception. Several staff members are presenters. 5.) Candidate for Foundation Board was presented. Kudos to Marsha Woodruff and Jane Gearheart for their fabulous work. B. Schaffer moved to accept the recommendation to add Mary Beth Brooks; E. Jordan seconded. All voted aye. 6.) The plans for the reconfiguration of the circulation area and the expansion of the shelving in the Read Aloud room were not available. 7.) Staff will research bylaws from other libraries to present at the December meeting. 8.) Library 2.0 article was strongly recommended, as well as the article on volunteerism. 8. B. Schaffer moved to adjourn; D. Ferritor seconded. All in favor. Meeting adjourned at 5:20 p.m.