No preview available
HomeMy WebLinkAbout2006-07-17 MinutesFayetteville Public Library Board of Trustees Regular Meeting July 17, 2006 MINUTES Prepared by Shawna Thorup, M.L.S., Assistant Director Board Members present: L. Gottsponer, A. de Noble, D. Ferritor, E. Jordan, M. Roberts, and B. Schaffer. Absent: L. Brewer. Staff present: H. Bradberry, G. Kunze, C. Rew, L. Schaper and S. Thorup. The July 17, 2006 Board of Trustees meeting was called to order at 4:07 p.m. by L. Gottsponer. I L. Gottsponer announced B. Schaffer's reappointment to the Board. 2. D. Ferritor moved to accept the minutes of the June meeting. M. Roberts seconded. All voted aye. 3. Library Reports. 1.) H. Bradberry reported the library is now prominent on the City's web page. 2) L. Schaper noted her and S. Thorup's attendance at the American Library Association annual conference in New Orleans where gaming as a vehicle for youth learning was emphasized. 3.) Schaper reported circulation broke all records in June. 4.) Schaper reported staff is working to polish content on web site. 5.) Schaper reported on the planned fall/spring programming series and partnership with UA to implement religious plurality events. Les Kurtz will be here in September to discuss the globalization of Gandhi's teachings and philosophy. 6.) Schaper proposed modifying the monthly report to follow the strategic plan goals; the Board concurred. 4. Statistical and Financial Report. 1.) June was record month for circulation with highs across the board, an 8.5% increase. 2.) 60% self -check in June. 3.) Correction to peer library comparisons sheet distributed. 4.) Provided current enrollment figures for SRC. 5.) C. Rew reported materials spending on target. 6.) Rew noted utilities well -within budget, but rising because of heat. 6.) Annual budget has seen several changes - significant gifts from Friends and Foundation. Staff recommended $39,000 Foundation gift be rolled -over into future years (see New Business). Friends bought eAudiobooks and software. Foundation sponsorships for SRC allowed multiple programs. 7.) Supply spending seems high, but is to be expected during SRC. 5. Friends. 1.) G. Kunze reported over $2,000 in store sales in June. Store is now open all but two hours per week that library is open. 2.) Randall Woods' author talk is changed to September 20, 2006. 3.) Big book sale and silent auction in October in conjunction with the Friends' 25" anniversary. 6. Foundation. 1.) Bradberry reported new officers elected to Foundation Board. Approved list of names for new Foundation Board members will be presented to the Library Board soon. 2.) Presented new mission and vision statements to Foundation Board. 3.) Bradberry remarked on distributions made to library. Endowment distributions were approved and will be budgeted in 2007. 4.) Expect a full-piage "thank you" newspaper ad for SRC around August 13. 5.) Online giving ability now possible through Network for Good. 5.) Art Committee recommendation to commission art wall in Children's Library presented. A. cle Noble moved to accept the Art Committee's recommendation to award the commission to Steve Hoover. B. Schaffer seconded. All voted aye. 7. Old business: 1.) Schaper invited further thoughts or comments on draft strategic plan. Schaper noted plan is reflection of community input and a push in visibility and value. Discussion of e -resources, how CIP funds cannot be spent on them and possibility of changing definitions. Gottsponer commented on process and purpose of strategic planning and suggested an annual review by Board. 1 8. New business: 1.) D. Ferritor moved to accept the budget adjustments presented by staff. M..Roberts seconded. All voted aye 2.) Rew reported on legal bill for TIF representation. City is not willing to cover this or the additional fees for continued representation. M. Roberts moved tDaccept a budget of $20,000 be established and paid from reserve funds to pay legal fees; L. Jordan seconded. 5 ayes; I abstention (Schaffer). 3.) Rew reviewed the prepared 2007 budget. 95% of 2005 millage collections used. State aid will not be decided until August; based on last year's figure. Upped money substantially due to Foundation gifts. Explained increased $80,000 for technology, which will not meet all needs. Line item added for in- house cleaning staff. Online databases increased to $50,000 out of regular budget from non -restricted funding., Big increase in telephone budget to cover faster Internet access. Tried to put enough in budget to begin implementing strategic plan. Salaries and wages line does include merit increases. Target overruns vs. service expansions explained. Target overruns for health insurance and utilities costs. Service enhancement requests for three remote book drops and staff to administer the project and a full-time outreach librarian to target services to the underserved. D. Ferritor moved to accept the 2007 budget as presented; A. cle Noble seconded; 5 ayes; I member did not vote (Roberts). 4.) Schaper reported library card eligibility reviewed due to request from Rogers Public Library to renew existing policy. Proposal redefines residency and no -fee non- resident card eligibility. D. Ferritor moved to accept revised Policy LK; A. de Noble seconded; all voted aye. 5.) Schaper explained changes in policies to allow implementation of collection agency. It was noted that no -fee non-resident card needs provision for continuing verification. B. Schaffer moved to accept revisions to Policies LID, LF, LM, LO and LR; D. Ferritor seconded, all voted aye. 6.) Schaper explained the expansion of the inter -library loan policy. B. Schaffer moved to accept expanded policy LI; D. Ferritor seconded; all voted aye. 7.) Schaper explained design costs for proposed building modifications. Rew fielded question on funding sources. Discussion on remodeling to realize service efficiencies. D. Ferritor moved to accept the fee proposal for design from MS&R; A. cle Noble seconded. All voted aye. 8.) Staff asked to bring back information on ALTA membership. 9.) D. Ferritor moved to amend the Bylaws so that the Board of Trustees meets every other month in even months effective October 2006; A. de Noble seconded; all voted aye. Staff charged to research by-laws and make recommendations on updating the Board's. 9. Roberts moved to adjourn; D. Ferritor seconded. All in favor. Meeting adjourned at 6:15 p.m. eL,�, Z�Z�� 0.4