HomeMy WebLinkAbout2006-06-19 Minutes•
Fayetteville Public Library
Board of Trustees Regular Meeting
June 19, 2006
MINUTES
Prepared by Shawna Thorup, M.L.S., Assistant Director
Board Members present: L. Gottsponer, L. Brewer, A. de Noble, D. Ferritor, E. Jordan, M. Roberts, and B. Schaffer.
Staff present: -H. Bradberry, G. Kunze, C. Rew, L. Schaper and S. Thorup.
The June 19, 2006 Board of Trustees meeting was called to order at 4:03 p.m. by L. Gottsponer. •
E. Jordan joined the meeting at 4:15 p.m. D. Ferritor left the meeting at 5:30 p.m.
1. D. Ferrltor moved to accept the minutes of the May meeting. A. de Noble seconded. All voted aye.
2. Presentation by Auditor. Andy Richards from BKD, LLP presented an unqualified opinion on the 2005 audit. He
stated that internal controls are good. Further segregation of duties as economically feasible was recommended.
3. Library Reports. 1.) L. Schaper. reported State Library scholarship for Renee Mahon and ALA scholarship for Paula
Heaney. 2.) Last week's Summer Reading Club had over 800 people for two sessions; now considering ticketing
software. First week of SRC saw.19% circulation increase. SRC total enrollment.over 1,700. 3.) Professional
photographer hired by MS&R completed his on-site work. 4.T S. Thorup negotiated an 18.5% discount on
periodicals; this allowed staff to add several new titles. 5.) J: Scherer evaluated a re -design of the Circulation desk
to accommodate self-service: Discussion on process for reconfiguring space in Blair Library. Staff instructed to go
forward to get design quote. 6.) Schaper passed around an article on cork flooring for which she was interviewed.
7.) Terrazzo fill-in complete. 8.) Demonstration of new downloadable audio books service scheduled to launch after
July 4th and funded by the Friends of FPL. 9.) Rogers Public Library asked to establish an intra -local agreement to
allow reciprocal borrowing. Staff asked to bring back terms in July. Will investigate same with WCLS.
4. Statistical and Financial Report. 1.) Report on change in wireless access statistics. 2.) Explanation of purging
inactive cardholders and challenge of users who do not check out, but use other services requiring a library card. 3.)
Circulation is above 2005 levels for May. For the first four months, check outs are considerably above 2004, but
not as high as during 2005's new building "bloom effect." 4.) Explanation of corrected 2005 statistics; some tours
• l counted twice. 5.) C. Rew reported income under Fines and Fees was a surprise. Due to "Food for Fines," it was
expected this would be a lower number, but because of press coverage about collection agency, we had record days
of fine payments. 6.) Interest and state aid both came in higher than expected:
5. Friends. 1.)•G. Kunze reported on two large donations. 2.) 45 members renewed in May. 3.) Funded downloadable
audiobooks. 4.) Provided a gift toward the business collection. 5.) Donated funds for a software purchase. 6.)
Hosted staff appreciation party. 7.) Hosted FPL's 90th birthday party. 8.) Plans to celebrate the Friends' 25"'
anniversary in October with a silent auction.
6. Foundation. 1.) H. Bradberry reported the Nominating Committee has slated officers and will present at next
meeting, along with potential new members. 2.) Commented on implementation of SRC media sponsorships. 3.) Art
Committee has narrowed selections down to final two for the interactive wall. 4.) FPL is a host site for Gallery
without.Walls through Sept. 3f°. 5.) Grant received from A&P Commission for banners. 6.) Working on fall and
spring author visits. 7.) Bradberry fielded questions on the Foundation's 990.
7. Old business: 1.) Schaper asked for comments/questions on draft strategic plan. Sought permission to get it out to
public for comment. 2.) Schaper presented the draft Vision Statement and explained how it originated. M. Roberts
moved to accept the recommended Vision Statement, "Our vision is to be powerfully relevant and completely
accessible." L. Brewer seconded. All voted aye. 3.) $50,000 escrow from closing of old building was received.
8. New business: 1.) Schaper led a discussion on a preliminary 2007 budget. The proposed budget will be brought for •
approval in July. Target provides base budget plus merit increases. Issues include funding technology such as a
faster alternative for DSL access to the Internet, e.g. T-1 or DS3 lines, and the lifespan of the library's PCs The
projected increase in health insurance and utilities was mentioned. Other items to fall under the category of service
expansions are: open hours, remote materials drops in the east, north and west along with outreach services to the
underserved and those who cannot come to the library.
9. L. Brewer moved to,adjournr.A. de Noble. seconded. All in favor. Meeting adjourned at 5:49 p.m.
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