HomeMy WebLinkAbout2006-05-15 MinutesFayetteville Public Library Board of Trustees Regular Meeting May 15, 2006 MINUTES Prepared by Shawna Thorup, M.L.S., Assistant Director Board Members present: L. Gottsponer, L. Brewer, A. de Noble, D. Ferritor, E. Jordan, and B. Schaffer. Absent: M. Roberts. Staff present: L. Schaper, C. Rew, S. Thdrup, and H. Bradberry. Press present: Marsha Melnichak, NWA Times. The May 15, 2006 Board of Trustees meeting was called to order at 4:00 p.m. by L. Gottsponer. 1. D. Ferritor moved to accept the minutes of the April meeting: E. Jordan seconded. All voted aye. 2. Library Reports. 1.) L. Schaper circulated a copy of a NY Times article and TravelSmart newsletter both featuring FPL. 2.) Schaper announced Spanish-language classes for staff taught by staff members Caitlyn Spaulding and Megan Robertson began. 3.) Hope Bradberry graduates from Leadership Fayetteville class this week. 4.) Schaper reported Bradberry led a customer service workshop at the quarterly all -staff meeting. 5J Several staff members attended a marketing workshop and positive effects are already noticeable. 6.) Georgia Kunze, Manager of Volunteer Services, is now full-time thanks to the recent bequest and endowment for this purpose; she hosted over 100 at the volunteer appreciation tea in April where H. Bradberry announced the $350,000 gift. 7.) Many student tours.have been conducted. 8.) The list of voters in 4/11 election was received and analysis is underway. 9.) Partial funding was secured for lamppost banners down School St. through an A&P Commission grant. DOXA is designing. 10.) Handed final check to Crossland and building is officially complete. Still awaiting LEED certification - will take 6-8 weeks after all documentation is received by USGBC. We'll want to have some sort of celebration. The goal is to operate as a LEED facility (cleaning solutions, etc.) 11.) Summer Reading Club (SRC) sign-ups are underway. This year, we've unveiledan online sign-up system. 12.) Youth librarians will soon have tablet PCs to assist teens, roving. 13.) Staff is working on improvements to the phone system that will realize a higher rate of pick-ups when • callers press "0." 14.) Wal-Mart announced its $50,000 sponsorship of SRC. 15.) Youth Services librarians have started going out to all of the Fayetteville schools. 16.) Staff explained the Reading Roadshow outreach to Headstart Centers. 17.) The City will role out its 2025 plan on May 17 in the Walker Room at FPL. Trustees are encouraged to attend. 18.) June 3r° celebration of FPL's 90"' birthday party and SRC kick-off were announced. Invitations going out next week. 3. Statistical and Financial Report. 1.) Self -check statistics are inching up. 2.) Significant increases in computer use seen this month. 3.) Standard report to the City was provided. 4.) C. Rew reported progress with expending the library materials fund. 5.) Sam Palmer is working on making utilities systems work even more efficiently and is doing research on LEED operations. 4. Friends. 1.) Bookstore sales were almost $1,800. 2.) Membership renewal letters went out. 3.) Staff explained the lifetime membership level. 5. Foundation. 1.) H. Bradberry reported the Foundation sponsored the volunteer tea. 2.) The Wal-Mart executive in charge of local giving toured the facility. 3.) Bradberry talked about publicity for SRC - NWA Times and Kids' Directory. PSA on KNWA next week. Youth librarians did a radio show with the Clear Channel. 4.) Art Committee received 11 proposals for the interactive wall in children's library. The field was narrowed down to 2 finalists who will be interviewed. Final selection pending. 6. Old business: 1.) S. Thorup presented the requested revision of Policy PA -22 "Workplace and Sexual Harassment." After discussion and requests for amendments, D. Ferritor moved to adopt and B. Schaffer seconded the revision of Policy PA -22 "Workplace, Online and Sexual Harassment" as amended during the meeting: 2.) L. Schaper presented the draft strategic plan. It needs to go to staff and public in a more formal way to get input. Then, a communications plan needs to be developed. Goals outlined in the plan were presented Priorities and goals were discussed. Following a thorough public process the Board will be asked to approve the plan. 7. New business: 1.) Progress on the vision statement was discussed. Staff wants to find the right words. Board members provided input. 2.) L. Gottsponer thanked D. Ferritor for agreeing to represent the Board of Trustees on the Foundation Board of Directors. 8. D. Ferritor moved to go into Executive Session at 5:15pm. A. de Noble seconded. All voted aye. A personnel matter was discussed. 9. L. Brewer moved to exit Executive Session at 5:30pm. A. de Noble seconded. All voted aye. No action taken. 110. B. Schaffer moved to adjourn; L. Brewer seconded. Meeting adjourned at 5:31pm. G-19-0