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HomeMy WebLinkAbout2006-09-18 - Agendas - Final41 TBVILLL -..
.PUBLIC 1,I8BA&Y:::
aged Wore
Catlko order
Approval of minutes
A. Minutes 7/17/06- page 2
B. Signed minutes 6/19/06 -
III Reports
page 3
Key upcoming events- page 4
Library administration
1. Management reports
• a. Strategic plan progress - page 5-7
b. Summer reading club participation 1998-2006 page 8
c. Summer reading comparison 1998-2006 - page 9
d. Performance measures -page 10
' e. Comparison of check-outs by month: 2004-2006 - page 11.
2.. Financial reports
a. August budget comparison - page 12
b. August balance sheet- page 13-14
c. August profit and loss- page 15-17:.
d. July budget comparison - page 18.
e. July balance sheet - page 19-20
f. July profit and loss - page 21-23
Friends of FPL - page 24
FPL Foundation - page 25
Board of Trustees
Regular Meeting -
September 18, 2006
4:00 p.m.
Agenda
IV. Oldbusiness.
A. Draft strategic plan changes - to be handed out
V. New business
A. Policy LO: Lost Materials - page 26-27
B. Policy PA27: Dress Code - page 28-29
C. Policy,KV: Meeting Room Use- page 30-33 •D. Reception for Arkansas Library Associationannual meeting on Monday, October 9 (FYI) - page 34-36
E,. Appointment of Foundation trustees - page 37
F. Design for read aloud shelf expansion and check-out desk (possibly ready to be handed out)
VI. Adjournment
VII, Attachments
A. Policy CA: Bylaws (revised 7!17/06)
• B. Fact Sheet for Library Trustees and Advocates .
C. -Supplemental Abstract, Brief and Addendum of Appellee/Cross-Appellant: Fayetteville Public Library
D. The Right Way to Volunteer, by Daniel Kadlec. Time, September 4, 2006.
E. Library 2:0, by Michael E. Casey & Laura C. Savastinuk. Library Journal, September 1, 2006.
VIII. Enclosures
u A.. . Annual Report 2005
Fayetteville Public Library
Board of Trustees Regular Meeting
July 17, 2006
MINUTES
Prepared by Shawna Thorup, M.LS., Assistant Director
Board Members present: L. Goftsponer, A. de Noble, D. Ferritor, E. Jordan, M. Roberts, and B.Schaffer. Absent: L. Brewer. Staff
present: 11. Bradberry, G. Kunze, C. Rew, L. Schaper and S. Thorup.
The July 17, 2006 Board of Trustees meeting was called to order at 4:07 p.m. by L. Gottsponer.
1. L. Gottsponer announced B. Schaffer's reappointment to the Board.
2. D. Ferritor moved to accept the minutes -of the June meeting. M. Roberts seconded. All voted aye.
3. Library Reports. 1.) H. Bradberry reported the library is now prominent on the City's web page. 2) L. Schaper noted her and
S. Thorup's attendance at the American Library Association annual conference in New Orleans where gaming as a vehicle for
youth learning was emphasized. 3.) Schaper reported circulation broke all records in June. 4.) Schaper reported staff is
.working to polish content on web site. 5.) Schaper reported an the planned fall/spring programming series and partnership
with UA to implement religious plurality events. Les Kurtz will be here in September to discuss the globalization of Gandhi's
.teachings and philosophy. 6.) Schaper proposed modifying the monthly report to follow the strategic plan goals; the Board
concurred
4. Statistical and Financial Report. 1.) June was record month for circulation with highs across the board; an 8.5% increase.
2.) 60%r self -check in June. 3.) Correction to peer library comparisons sheet distributed. 4.) Provided current enrollment
figures:for SRC. 5.) C. Rew reported materials spending on target. 6.) Rew noted utilities well -within budget, but rising
because of heat. 6.) Annual budget has seen several changes - significant gifts from Friends and Foundation. Staff
recommended $39,000 Foundation gift be rolled -over into future years (see New Business). Friends bought eAudiobooks and
software. Foundation sponsorships for SRC allowed multiple programs. 7.) Supply spending seems high, but is to be expected
during SRC.
5. Friends. 1.) G. Kunze reported over $2,000 in store sales in June. Store is now open all but two hours per week that library
is open. 2.) Randall Woods' author talk is changed to September 20, 2006. 3.) B g book sale and silent auction in October in
conjunction with the Friends' 25th anniversary.
6. Foundation. 1.) Bradberry reported new officers elected to Foundation Board. Approved list of names for new Foundation
Board members will be presented to the Library Board soon. 2.) Presented new mission and vision statements to Foundation :`_
Board. 3.) Bradberry remarked on distributions made to library. Endowment distributions were approved and will be budgeted;
in 2007. 4.) Expect a full-page "thank you" newspaper ad for SRC.around August 13. 5.) Online giving ability now possible ` -
Y
through Network for Good. 5.) Art Committee recommendation to commission art wall in Children's Library presented. A. de
Noble moved to accept the Art Committee's recommendation to award the commission to Steve Hoover. B. Schaffer
seconded. All voted aye.
7. Old business: 1.) Schaper invited further thoughts or comments on draft strategic plan. Schaper noted plan is reflection of
community input and a push in visibility and value. Discussion of e -resources, how CIP funds cannot be spent on them and
possibility of changing definitions. Gottsponer commented on process and purpose of strategic planning and suggested an
annual review by Board.
New business: 1.) D. Fenitor moved to accept the budget adjustments presented by. staff. M. Roberts seconded. All voted
aye 2.) Rew reported on legal bill for TIFrepresentation. City is not willing to cover this or the additional fees for continued
representation. M. Roberts moved to accept a budget of $20,000 be established and paid from'reserve funds to pay legal
fees; L Jordan seconded. 5 ayes;.1 abstention(Schaffer). 3.) Rs reviewed the prepared 2007 budget.'95% of 2005
mlllage collections used. State aid will not be decided until August; based on last year's figure. Upped money substantially
due to Foundation gifts. Explained increased $80,000 for technology, which will not meet all needs. Line item added for in-
house cleaning staff. Online databases increased to $50,000 out of regular budget from non -restricted funding. Big increase
in telephone budget to cover faster Internet access. Tried to put enough in budget to begin implementing strategic plan.
Salaries and wages line does include merit increases. Target overruns vs. service expansions explained. Target overruns for
health insurance and utilities costs. Service enhancement requests for three remote book drops and staff to administer the
project and a full-time outreach librarian to target services to the underserved D Fenitor moved to accept the 2007 budget
as presented; A. de Noble seconded; 5 ayes; 1 member did not vote (Roberts). 4.) Schaperreported library card eligibility
reviewed due to request from Rogers Public Library to renew existing policy.. Proposal redefines residency and no -fee non-
resident card eligibility..D. Ferritor moved to accept revised Policy LK; A. de Noble seconded; all voted aye. 5.) Schaper
explained changes in policies to allow implementation of collection agency. It was noted that no -fee non-resident card needs
provision for continuing verification. B. Schaffer moved to accept revisions to Policies LD, LF, LM, LO and LR; D. Fenitor
seconded, all voted aye; 6.) Schaper explained the expansion of the inter -library loan policy. B. Schaffer moved to accept
expanded policy LI; D. Ferritor seconded; all voted aye. 7.) Schaper explained design costs for proposed' building
modifications. Rew fielded question on funding sources. Discussion on remodeling to realize service efficiencies. D. Ferritor)
moved to,accept the fee proposal for design from MS&R; A. de Noble seconded. All voted aye. 8.) Staff asked to bring back
information on ALTA membership. 9.) D. Ferritor moved to amend the Bylaws so that the Board of Trustees meets every other
month,in even months effective October 2006; A. de Noble seconded; all voted aye. Staff charged to research by-laws and
make recommendations on updating the Board's. 2
9. M. Roberts moved to adjourn; D. Fenitor seconded. All in favor. Meeting adjourned at 6:15 p.m.
Fayetteville Public Library
Board of Trustees Regular Meeting
June 19, 2006
MINUTES
Prepared by Shawna Thorup, M.L.S., Assistant Director
Board Members present• L Gottsponer, L. Brewer, A. de Noble, D. Ferritor, E. Jordan, M. Roberts, and B. Schaffer.
Staff present: H. Bradberry, G. Kunze, C. Rew, L. Schaper and S. Thorup.
The June 19, 2006 Board of Trustees meeting was called to order at 4:03 p.m. by L. Gottsponer.
E. Jordan joined the meeting at 4:15 p:m. D. Ferritor left the meeting at 5:30 p.m.
1. D. Ferrtor moved to accept the minutes of the May meeting. A. de Noble seconded. All voted aye.
2. Presentation by Auditor. Andy Richards from BKD, LLP presented an unqualified opinion on the 2005 audit. He
stated that internal controls are good. Further segregation of duties as economically feasible was recommended.
3. Library Reports. 1.) L. Schaper reported State Library scholarship for Renee Mahon and ALA scholarship for Paula
Heaney. 2.) Last week's Summer Reading Club had over 800 people for two sessions; now considering ticketing
software. First week of SRC saw.19% circulation increase. SRC total enrollmentover 1,700. 3.) Professional
photographer hired by MS&R completed his on-site work. 4.).S. Thorup negotiated an 18.5% discount on
periodicals; this allowed staff to add several new titles. 5.) J: Scherer evaluated a re -design of the Circulation desk
to accommodate self-service: Discussion on process for reconfiguring space in Blair Library. Staff instructed to go
forward to get design quote. 6.) Schaperpassed around an article on cork flooring for which she was interviewed.
7.) Terrazzo fill-in complete. 8.) Demonstration of new downloadable audio books service scheduled to launch after
July 41° and funded by the Friends of FPL. 9.) Rogers Public Library asked to establish an intra -local agreement to
allow reciprocal borrowing. Staff asked to bring back terms in July. Will investigate same with WCLS
4. Statistical and Financial Report. 1.) Report on change in wireless access statistics. 2.) Explanation of purging
inactive cardholders and challenge of users whack) not check out, but use other services requiring a library card. 3.)
Circulation is above 2005 levels for May. For the first four months, check outs are considerably above 2004, but
not as high as during 2005's new building "bloom effect." 4.) Explanation of corrected 2005 statistics; some tours
counted twice. 5.) C. Rew reported income under Fines and Fees was a surprise. Due to "Food for Fines," it was
expected this would be a lower number, but because of press coverage about collection agency, we had record days
of fine payments. 6.) Interest.and state aid both came in higher than expected:
5. Friends. 1.).G. Kunze reported on two large donations. 2.) 45 members renewed in May. 3.) Funded downloadable
audiobooks. 4.) Provided a gift toward the business collection. 5.) Donated funds for a software purchase. 6.)
Hosted staff appreciation party. 7.) Hosted FPL's,90th.birthday party. 8.) Plans to celebrate the Friends' -'25th
anniversary in October with a silent auction.
6. Foundation. 1.) H. Bradberrireported the Nominating Committee has slated officers and will present at next
meeting, along with potential new members. 2.) Commented on implementation of SRC media sponsorships. 3.) Art
Committee has narrowed selections down to final two for the interactive wall. 4.) FPL is a host site for Gallery
without.Walls through Sept. 3". 5.) Grant received from A&P Commission for banners. 6.) Working on fall and
spring author visits. 7.) Bradberry fielded questions on the Foundation's 990.
7. Old business: 1:) Schaper asked for comments/questions on draft strategic plan. Sought permission to get it out to
public for comment. 2.) Schaper presented the draft Vision Statement and explained how it originated. M. Roberts
moved to accept the recommended Vision Statement, "Our vision is to be powerfully relevant and completely
accessible." L. Brewer seconded. All voted aye. 3.) $50,000 escrow from closing of old building was received.
8. New business: 1.) Schaper led a discussion on a. preliminary 2007 budget. The proposed budget will be brought for •
approval in July. Target provides base budget plus merit increases. Issues include funding technology such as a
faster alternative for DSL access to the.Internet, e.g. T-1 or DS3 lines, and the lifespan of the library's PCs. The
projected increase in health insurance and utilities was mentioned. Other items to fall under the category of service
expansions are: open hours, remote materials drops in the east, north and west along with outreach services to the
underserved and those who cannot come to the library.
9. L. Brewer moved to.adjourn; A. de Noble.seconded. All in favor. Meeting adjourned at 5:49 p.m. •
e, 3
q-ia-off
•
•
FAYETTEVILLE PUBLIC LIBRARY
.Key Events: September 16 - October 19
September 16 at 11 am: Big Brothers, Big Sisters prograrn for
active kids and mentors including tour, story telling, book
making and pizza party
September 16 at 2 pm: Mexican Independence Family
Celebration:
Sept. 20 at 7 pm: Randall Woods presents .LBJ: Architect of
American Ambition.
• Sept. 21 at 5:30 pm: The Fayetteville Public Library's strategic
plan will be presented to Fayetteville Council of Neighborhoods.
• : Sept. 26 at 4:30 pm: The Fayetteville Public Library's strategic
plan will be presented to the City Council at its agenda setting
session
• Oct. 5 at 10 am: Tour by Russian librarians..
9 at 5:30. pm: ArLA reception
• Oct. •16 at 11:30 am. Gathering of the Groups with Shirley
Abbott's The Bookmaker's Daughter (Arkansas Center for the
Book sponsored event)
Oct. 18 at 7 pm: Author Matthew Bogdano will present Thieves'
of Baghdad (Roberta Fulbright Society sponsored event)
• .Oct. 19 at 6 pm: Teen Alternative Fashion Show
F�ay�trrrcvati
E[T UC TSR J Y„
Strategic Plan Progress Report
July 18 — September 12, 2006..•
Access: Implement strategies to improve and extend access to library collection and services.
a.. Hours: Work has not.begun.
b. Facilities: . .
i.. MS&R working on. plans to reconfigure the check out desk and create more shelving in the
Anderson Imhoff Read Aloud room.
ii. Joined NWA Chapter of the U.S. Green Building Council (S. Palmer).
iii. Met with Cindy Arsaga on cafe maintenance procedures.
iv. The building's uninterruptible power supply failed: We evacuated, a temporary solution was
found and the library reopened. A permanent fix was made several days later.
c., Branches•
i. Completed one cycle of drive times prior to UA students returning.
d. Remote return •locations:
i. Secured donation of three drive -up book returns (H. Bradberry, Foundation).
e. Website:
i. The Web Team continues to make improvements to layout and content.
ii. IT staff created a,calendaring system for trial starting in September.
f. Automation: •
i. Submitted updated and expanded technology plan to the State Library.
ii. Made changes to IP address ranges and notified all database vendors of change.
Nearly.finished tagging all FPL items as owned by:FPL, rather than WCLS.
iv. Developing requirements and cost estimates for connectivity speed improvements.
g. Outreach services:
i. Met twice with representatives from Butterfield Trail Village's regarding delivery of services.
ii. Stiffed a table at the Chamber of Commerce's Teachers' Expo.
• iii. Assisted the Foundation in preparing a grant to fund the next Reading Road Show.
iv. Created a Homebound library account for Youth Bridge, Inc.
v. Spoke at Fayetteville High School about•service learning and volunteering at FPL.
vi. Staffed a table at the Boys & Girls Club.
h. Books -by -mail: Work has not begun
I I. Collections: Develop collections that are responsive to the needs and demands of its community.
a. Adult materials:
i. Added 11 new magazine titles.based on patron input.
..: ii.. , Began subscription service with new periodicals vendor.
iii. Reviewed holdings of Man Booker Prize long list; 12 of 19 titles owned or on order; the rest
. become available in March 2007. •
iv. Reviewed holdings of titles nominated for The Quill Awards; 82 of 95 titles owned.
v. Reviewed titles on Kirkus Reviews 2006 Reference Review; 11 titles owned.
vi. Began discussions with Baker and Taylor to improve street date delivery of fiction.
vii.. Evaluated science collection against Aventis awards, created pathfinder, and ordered titles not
owned.
b. Reference:
i. Completed grant application to CommunityCare Foundation fora Cooperating Collection
from the Foundation Center.
c. Foreign language: N/A
d. Youth services:
i. Ordered the Top 50 Films for Children as listed by the British Film Institute.
ii. Reviewed the ALA's 2006 Notable Children's Videos.
iii. Ordered from The New York Times' 100 Recommended Children's Movies.
iv. Added Hooked on Phonics and Hooked on Math to the Parenting Collection.
v. Purchased puzzles to replace.worn ones on the table tops in the niches.
e. Nonprint: NIA
5 Strategic Plan Progress Report: July -September 2006
f. Electronic resources:
i. Assisted, reference staff on the addition of state census records to Ancestry.com database..
a g. Ecollections:
I. Implemented NetLibrary downloadable audio books.
' ii. Launched Alexander Street music databases for access to digital recordings of all music genres.
•Attended sales presentation from Overdrive on downloadable audio books and film.
III. Services: Define its essential activities and service levels.
a. Programming and events:
• i. Completed Summer Reading Club for birth through 12th grades.
ii. Invited to apply for a "Big Read" grant from the National.Endowment for the Arts. Prepared
and submitted a grant proposal for Ray Bradbury's Fahrenheit 451.
ii1 Completed -Community Development Block Grant application fora summer program entitled
"The More You Know: Life Skills for At -Risk Teens."
iv. Presented two genealogical programs.with Marion Chapter of the NSDAR.
v. Four adult book clubs met during July and August with 93 in attendance.
vi. Plarining'for a Teen Alternative Fashion Show.
vii. Hosted The Wanderer Roll -Out Party attended by 78.
viii. Working to bring Anthony Bourdain (Travel Channel's No Reservations) in fall 2007.
b. Self-service strategies:
i. Implemented online library card registration, activated the patron's Change Account
Information and revised the printed registration form
c. Customer service:
i. Began services with' Unique Management Services: 250 accounts have been.submitted.
ii. Associating family accounts and activating fine notices in Polaris.
d. Customer service standards. Work has not begun
e. Staffing: •.
i. Named teen specialists: J.Lillian for middle/junior high and L.Cleveland for high school
ii: Sarah Terry began as Manager of Communications and Marketing.
iii. Hired W. Hancock as LA 1; P. Heaney returned as LA 3;.G. Allen Was promoted to LA 3.
iv. Hired five new pages: M. Pettit, E. Steinkraus, C. Thompson, J. Boles, and J.Johnson.
v. Two SRC Circulation staff and eight Pages left employment in August.
vi. Hired Calvin Young as assistant facilities manager and Caleb Quinn as custodian.
vii. Shawna Thorup began the Chamber of Commerce's Leadership Fayetteville program.
viii. Received approval to participate in the -UA work study program.
IV. • Visibility and value: Promote the contributions and value of the library to the greater Fayetteville area.
a. Marketing plan: N/A
b. Marketing (visibility):
i. Distributed promotional "mood" pencils and bookmarks at the Teacher Expo s.
c. Communications:
i. Held two public input sessions on the strategic plan. Placed plan on the website.
ii. Set-up morning coffees at FPL with aldermen and city officials starting on November 2.
d.. Collaboration:
1. Presented proposal to partner with CommunityCare Foundation to acquire its Cooperating
Collection and provide capacity building Information services to area non -profits.
ii Presented a market research program at the Rogers Business Expo in partnership with the
Small Business Development Center.
iii. Reference staff toured Shiloh Museum of Ozark History to build relationships and assess
opportunities for partnerships.
iv. Met with Kathy Spigarelli of Fay. Adult and Community Ed. regarding programming
collaboration with the goal of implementing in 2007.
v. Met with UA Difficult Dialogues programming committee to discuss speakers for the fall and
spring events.
V. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry out the
Library's mission; these sources will grows the community grows.
a. Funding strategies: Work has not begun.
b. Funding sources: Work has not begun. .
c. Advocacy:
i. The 2005 annual.report was printed and distributed.
d. Foundation and Friends:
6 Strategic Plan Progress Report: July -September 2006
i. Friends and Foundation will merge their databases to maximize marketing opportunities.
ii. Met with Foundation and Friends presidents re: strategic plan goals .(D. Ferritor).
VI. Miscellaneous
a. Attended Peg Anderson's memorial service. (L. Schaper)
b. Met with Michele Bechold, City HR Manager, re: compensation plan changes.
c. Arranged for direct deposit of the county collected millage funds to a Library account.
d. TIF response was filed. (V. Chadick)
e. Continuing to plan and prepare for Arkansas Library Association meeting in Fayetteville.
Strategic Plan Progress Report: July -September 2000
79
X90
7,96b
00
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0
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OS
Q000
Number of Participants
ma O co O N a O
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Summer Reading Club Participation 1998-2006
Fayetteville Public Library
Summer Reading Comparison: 1998-2006
Overall % Year %
Program attendance 1998 1999 2000 2001 2002 2003 2004* 2005 2006 change change
Baby bookworms 869 1072
Toddler time • 1050 1043
Preschool 829 1018 1371 18012476 2543 3692 2187 3417 56.24%
Elementary 1078 1597 2631 2975 3702 4507 3482 4029 7054 75.08%
Teen 240 443 1081 144.02%
TOTAL 1907 2615 4002.4776 6178 7050 7174 8578 13667 616.68% 59.33%
Independent reading (participants
Elementary 809 929 984 1084 1240 1366. 1230 1640 1830 11.59%
Teens 145 305 297 -2.62%
Pre-schoolers (read -to -me) 302 422 630 586 615 n/a n/a n/a
TOTAL 8091231 1406 1714 1826 1981 1375 1945 2127 140.42% 9.36%
Reading logs completed 1679 2050 . .
Read To Me listening logs given out • 950.
*2004 program was shortened by two weeks due to move to Blair Library
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Month
Sources of Funds
Millage Receipts
City of Fayetteville
Fines & Fees
Interest
City CIP books
City CIP Other
Foundation
Friends .
State Aid
Rental Income
Meeting Room Fees
Grants
Misc.
Total Sources of Funds
Expenses.
Salaries & Wages
Payroll Taxes
Employee Insurance
Retirement
Library Materials
Supplies
Utilities
Postage
Travel & Training
Contractual Services
Landscape Maint.
Building Maint
Equip. Lease & Maint.
Insurance
Events & Misc.
Furniture & Equipment
Total Expenses
Excess/Deficit
Fayetteville Public Library
Budget Comparison
August 31,2006
Current Monthly Current
8 Month Budget YTD
68,164
126,106
11,552
4,324
24,815
22,183
1,293
25
7,200
254
265,916
68,164
126,106
5,833
917
24,833
0
14;829
4,400
2,500
1,000
0
0
3,767
252,349
545,311
1,008,847
87,836
25,881
198,522
1,162
171,283
52,803
71,770
9,714
363
11,436
59,412
2,244,340
Budget
YTD
545,310
1,008,847
46,667
7,333
198,667
0
118,630
35,202
20,000
8,000
0
0
30,139
2,018,794
Annual
Budget
817,965
1,513,270
70,000
11,000
298,000
0
177,945
52,803
30,000:
12,000
0
0
45,208
3,028,191'
122,855
9,481
7,030
9,390
40,015
9,854
24,813
1,500
821
-500
1,100
1,613
280
75
228,327
125,277
9,760
8,100
10,200
33,100
16,447
14,250
1,250
2,811.
5,693
3,083
9,375
5,000
917
924,970
74,635
55,119
65,318
233,564
121,458
108,743
9,804
17,685
45,891
12,327
48,090
6,473
2,671
1,002,217
78,081
64,803
81,600
264,803
131,575
114,000
10,000
22,491
45,543
24,667
75,000
40,000
7,333
583 5,827. . 4,667
4,131 16,891 33,050
249,979 1,749,466 1, 999, 829.
1,503;326
117,121
97,204
122,400.
0..
397,205
0
197,362:'
0..
171,000'
15,000.
33,736
68,314
37,000
112,500
60,000
11,000
7,000
49,575
2,999,743
37,589 2,371 494,874 18,965
28,448
12
11:05 AM'
09/07/05
Cash Basis
Fayetteville Public Library
Balance Sheet
As of August 31, 2006
ASSETS
Current Assets
•Checldng/Savinngs
• General Operating Funds
Bank of Fayetteville -Deposits
Petty Cash
. - Total General Operating Funds
Merrill Lynch-WCMA
Operating porton of account
Total Merrill Lynch-WCMA
Schwab -MIllage 4108.2175
1125 • Schwab Institutional - longterm
Total Checking/Savings
Accounts Receivable
1200 • *Accounts Receivable
Total Accounts Receivable
Other Current Assets
1220• Due to/from other Gov. Units
1250 • Prepaid Expenses
Accounts Receivable
Total Other Current Assets
Total Current Assets
Fixed Assets
Fixed Assets
Library Buildings
Equipment
Furniture & Fixtures
Accumulated Depreciation
Total Fixed Assets
Library Owned Art
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Accounts Payable -Other
NP Vacation accrual
A/P Salaries & Wages Accrual
A/P Other Payroll Liabilities
Accounts Payable•Other• Other
Total Accounts Payable -Other
1950 • Accounts Payable - COBRA
Payroll Tax Liabilities
State Withholding Payable
State Unemployement Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
Other Payroll Liabilities
Health &.Dental Insurance
2330 • Vision Insurance
Supplemental Insurance
Employee contributions
Aug 31, 06
17,169.59
408.00.
17,577.59
1,071,077.91
1.071,077.91
721,521.38
163,163.25
1,973,340.11
20.41
20.41
947,546.12
79,363.54
-20.41
1,026,889.25
3,000,249.77
20,754,629.47
979,116.55
233,599.94
-687,927.92
21,279,418.04
150,000.00
21,429,418.04
24,429,667.81
94,247.59
16 216 32
19,322.79
38 018 29
167,804.99
0.57
6.79
485.34
16.26
429.39
8.62
2.42
380.00
508.39
Total Other Payroll Liabilities 820.43
13
Page 1
11:05 AM
• 09/07/06
Cash Basis
Fayetteville Public Library
Balance Sheet
As of August 31, 2008.
Total Other Current Liabilities
. Total Current Liabilities
Total Liabilities
Equity •
Investment In Fixed Assets
Fund Balance -Undesignated
Fund Balance -Current Year Net
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
Aug 31, 06
189,134.38
169,134.38
169,134.38
21,361,499.04
2,172,744.40
368,451.73
357,838.26
24,260,533.43
24,429,667.81
14.
Page 2
11:04 AM
09107/06
Cash Basis
Fayetteville Public Library
Profit & Loss YTD Comparison
August 2000
Ordinary income/Expense
Income
• . Revenue & Support
.4150 • Miscellaneous Income_
• sale of items, or reglst
to pay lecturers for seders
- sale of Items, or regist. - Other
Total sale of Items, or reglst.
4500 • Misc. N.J.
4501 • Designated Gifts Other
Donations Materials
non restricted gigs
non restricted gifts to child
4500 • Misc. M.J. - Other
Total 4500 • Misc. M.J.
4150 • Miscellaneous Income - Other
Total 4150 • Miscellaneous Income
1.
Cafe Rental
charges for set up and equlpm
Fines & Foes
Fees collected at front desk
4315 • Library Cards
4320 • Research & Misc. Genealogy
Sales of TShlrts, Wanderer,
4360 • Lost and Paid
4370 • Damaged and Paid
4380 • Copier and Printer Income
4390 • Short and Over
Fines & Fees - Other
Total Fines & Fees
Interest
4401 • Interest -Operating
Total Interest
State Ald to Librarles
Grant monles that need to be
state aid
. Total State Aid to Libraries
Total Revenue & Support
Total Income
Expense''
Operating:Expenses
Office Supplies
5110 • Administration Expenses
Volunteer needs
computer supplies & minor eq.
• 5113• Computer Supplies
5114 • Computer Software & Licenses
5115 • Computer hardware
annual charges
Total computer supplies &minor eq.
5130 • Chlldrens Program
5131 • Summer Reading
5133 • Young Adult Expenses
5130 • Chlldrens Program - Other
Total 5130 • Chlldrens Program
. 5140 • Book Repair &Circ. Supplies
Aug 08
0.00
0.00
0.00
0.00
40.00
0.00
12.50
201.59
254.09
0.00
254.09
1,292.58
25.00
9,188.82
315.00
38.00
0.00
408.94
208.03
1,975.24
-279.89
0.00
11,551.94
4,324.01
4,324.01
7,200.00
22,183.00
29,383.00
46,830.62
46,830.62
5,932.11
30.50
215.38
199.00
0.00
0.00
414.38
187.52
1,231.90
0.00
15
1,419.42
504.43
Jan - Aug 05
-7,279.10
7,317.00
37:90
353.33
1,543.00
90.00
1,391.25
675.75
4,053.33
55,810.54
59,901.77
9,714.11
382.50
67,054.51
,.. 2,532.80
539.00
280.00
3,807.58
1,183.84
13,528.59
-1 094 75
3.00
87 834 47
25,881.26
25,881.26
11,436:00
71,770.00
83,206.00
266,900.11
266,900.11
27,709.53
96.92
4,781.78
.12,420.85
• 15,949.72
5,097.18
• 38,249.51
12,475.37
• 4,926.09
1,864.25
19,265.71
15,571.06
Page 1
11:04 AM
09107/06
Cash Basis
Fayetteville Public Library
Profit &. Loss YTD Comparison
August2006
supplies for cleaning the bdg
signage materials
Office Supplies - Other
Total Office Supplies
Postage
Travel & Training
Public Notice
- 5725 • Public Relations
Professional Services
Equipment & furnishings
Utilities
Outside Services
Contracts
Insurance -General
Total Operating Expenses
Special Projects
income & expense oft -shirt
TotalSpecial Protects
Salaries & Wages
Adult Services
Materials processing
Children's Library
Circulation
Processing, cataloging, etc
Administration
Salaries & Wages • Other
Total Salaries & Wages
Payroll Expenses
FICAIMedicare Expense
State Unemployment Expense
Voluntary AD & D
Long Term Disability
Life Insurance
Total Payroll Expenses
Employee Benefit Expenses
Health & Dental Insurance
Company paid portion of HSA
Retirement Contributions
Total Employee Benefit Expenses
Publications
• • 'Book Acquisitions
7110 • Adult Books
7120 • Adult Reference Materials
7130 • Electronic Resources .
7140 Genealogical Materials
7160 - Chlldrens Books
various materials, In set
• 7160 • Chlldrens Books • Other
Total 7160 • Chlldrens Books
all materials in YA collectlo
Total Book Acquisitions
purchased with grant money
Periodicals
Audio Visuals
7810 • Adult Film
7615 • Chlldrens Film
7620 • Adult Audio
7630 • Chlldrens Audio
Aug 06
1,314.34
238.70
0.00
9,853.88
1,500.00 .
821.13
150.88
252.48
-500.00
75.00
24,812.65
0.00
0.00.
0.00.
36,965.02
-123.00
Jan - Aug 06
15,844.66
5.168.09
0 00
-123.00
25189.71
5,317.17
14,403.77
30,623.33
3,847.35
31,575.15
12,098.98 •
122,855.48
9.250.40
230.88
0.00
303.43
320.88
10,105.59
6,177.87
227.45
9,390.40
15,795.72.
11,398.77
1,738 36
9,005.00
136.68
1,013.63.
9,188.49
10,202.12-
361.48
16
32,84241
0.00
0.00
711.58
0.00
5,450.58"
691.85
121,905.48
9,803.95
17,684.10
2,793.79
3,156.11
18,844.80
16;890.46
108,974.29
800.00
28,447.92
2,671.00
329,771:70
-899.45
-899.45
191,860.98
42,766.53
107,199.82
229,413.43
24,234.09
245,500.05
83,995.49
924,970.37
69,562.16
5,073.05
12647
2,311.06
2,450.91
79,523.65
48,412.76
1,819.60
• 85,319.18
115,551.52
82,55120
18,163.36-
. .. 27,400.00
2,623.01
1,013.83
41,796.67
42,810.30
5,274.18
178,822.05
0.00
10,320.10
17,439.36
4,020.12
14,746.75
5,427.97
Page 2
11:04 AM Fayetteville Public Library
09107/06 . Profit & Loss YTD Comparison
Cash Basis August 2006
76440 • Adult Music
7650 • Children Music
Total Audio Visuals •
Total Publications
Building & Equipment
Landscape Maintenance
. Building Maintenance
Office Machine Maintneance
Small Equipment Maintenance
Total Building & Equipment
Total Expense •
'Net Ordinary Income
Other lncome/Expense
Other Income
Inter -Agency Transfers
.. Transfer from City
' 9150 • Transfer-Millage
minage collections
Transfer for Books
Transfer from City-CIP Other
Transfer from Friends
Transfers from Foundation
Total Inter -Agency Transfer
Total Other Income •
Net Other Intone
Net Income
Aug 08
315.87
2.97
7,172.85
40,015.26
1,099.62
1,813.41
0.00
0.00
2,713.03
228,327.88
-181,497.26
126,106.83
0.00
23,597.91
24,815.30
0.00
0.00
0.00
174,519.04
174,519.04
174,519.04
•8,978.22
Jan - Aug 08
2,634.85
534.33
44,803.38
233,945.53
12,326.72 •
48,090.81
4,101.72
2,370.95
88,890.00
1 749 753 32
1,482,85321
1,008,846.68
87,385.79
320,688.31
198,522.40
1,162.02
52,803.00
171,283.27
1.840,691.47
• 1,840,891.47
1,840,691.47
357,838.26.
17 Page 3
Month
Sources of Funds
Millage Receipts
City of Fayetteville
Fines & Fees
Interest
City CIP books
City Cip Other
Foundation
Friends
State Aid
Rental Income
Meeting Room Fees
Grants
Misc.
Total Sources of Funds
Expenses
Salaries & Wages
Payroll Taxes
Employee Insurance
Retirement
Library Materials
Supplies
Utilities
Postage
Travel & Training
Contractual Services
Landscape Maint.
Building Maint
Equip. Lease & Maint.
Insurance
Events & Misc.
Furniture & Equipment
Total Expenses
Excess/Deficit
Fayetteville Public Library.
Budget Comparison
July 31,2006
Current
7 Month
68,164
126,106
11,793
4,137
24,815
41,500
16,706
1,252
25
4,236
702
299,436
Monthly
Budget
68,164
126,106
5,833
917
24,833
0
14,829
4,400
2,500
1,000
0
0
3,767
252,349
Current
YTD
477,147
882,741
76,284
21,557
173,707
1,162.
171,283
52,803
49,587
8,421
338
4,236
59,158
1,906,271
Budget
YTD
477,146
882,741
40,833
6,417
173,833
. 0
103,801
30,802
17,500
7,000
0
0
26,371
1,766,445
Annual
Budget
817,965
1,513,270
70,000
11,000
298,000
0
177,945
52,803
30,000
12,000
0`
0
45,208
3,028,191
117,728
9,119
7,436
9,077
35,976
10,126
12;000
1,500
5,585
8,665
3,163
5,446
337
159
6,500
232,817
125,277
9,760
8,100
10,200
32,600
16,447
14,583
1,250
2,125
5,693
3,083
9,375
5,000
917
583
4,131
249,126
802,115
65,154
48,089
55,928
193,549
111,604
83,930
8,304
16,864
46,391
11,227
46,477
6,473
2,671
5,547
16,816
1,521,139
876,940
68,321
56,702
71,400
228,203
115,128
102,083
8,750
14,875
39,850
21,583
65,625
35,000
6,417
4,083
28,919
1,743,879
66,619
3,224
385,132
22,566
1,503;326
117,121
97,204
122,400
0
391,205
0
197,362
0
175,000
15,000
25,500
68,314
37,000
112,500
60,000
11,000
7,000
49,575
2,989,507
0
38,684
18
2:28 PM
09/07/09
Cash Basis
Fayetteville Public Library
Balance Sheet
As of July 31, 2006
ASSETS
Current Assets
CheckinglSavings
General Operating Funds
Bank of Fayetteville -Deposits
.Petty Cash
Total General Operating Funds
Merrill Lynch-WCMA
Operating portion of account
Total Merrill Lynch-WCMA
Schwab-Millage 4108.2175
1125 • Schwab Institutional - longterm
Total Checkinglsavings
Accounts Receivable
1200- Accounts Receivable
Total Accounts Receivable
Other Current Assets
1220 • Due to/ from other Gov. Units
1250 • Prepaid Expenses
Accounts Receivable
Total Other Current Assets
Total Current Assets
Fixed Assets
Fixed Assets
Library Buildings
Equipment
Furniture & Fixtures
Accumulated Depreciation
Total Fixed Assets
Library Owned Art
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Accounts Payable -Other
AIP Vacation accrual
NP Salades & Wages Accrual
NP Other Payroll Liabilities
Accounts Payable Other - Other
Total Accounts Payable -Other
1950 • Accounts Payable - COBRA
Payroll Tax Liabilities
State Withholding Payable
State Unemployement Payable
Payroll Tax Liabilities - Other
Total Payroll Tax Liabilities
Other Payroll Liabilities
Health & Dental Insurance
2330 • Vision Insurance
Supplemental Insurance
Employee contributions.
Jul 31, 06
4,711.70.
408.00
5,119.70
1,045,694:88
1,045,694.88
786,087.20
163,163.25
1,980,068.03
20.41
20.41
947,546.12
79,363.54
-20.41
1,026,889.25
3,006,974.69
20,764,629.47
979,118.55
233,599.94
-687,927.92
21,279,418.04
150,000.00
21,429,418.04
24,436,392.73
94,247.59
18,216.32
19,322.79
38,018.29
167,804.99
6.79
254.48
16.26
406.97
8.82
2.42
380.00
0.57
277.51
Total Other Payroll Llabill0es 798.01
19
Page 1
2:2B PM
09/07106
Cash Basis
Fayetteville Public Library
Balance Sheet
As of July 31, 2006
Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
• Investment In Fixed Assets
Fund Balance -Undesignated
Fund Balance -Current Year Net
Net Income
Total Equity
TOTAL LIABLLJTIES & EQUITY
Jul 31, 06
168,881.08
168,881.08
168,881.08
21,361,499.04
2,172,744.40
388,451.73
364,816.48
24,267,511.65
24,436,392.73
20
Page 2
2:27 PM
09107106
Cash Basis
,.1
Fayetteville Public Library
Profit & Loss YTD Comparison
July 2006
Ordinary. Income/Expense
Income
Revenue & Support
4160 • Miscellaneous Income
sale of items, or rapist
to pay lecturers for seders
sale of items, or reglst - Other
Total sale of Items, or reedit.
4500 • Misc. M.J.
4601 • Designated Gifts Other
Donations Materials
non restricted gifts
non restricted gifts to child
4600 • Misc. M.J. - Other
Total 4600 • Misc. M.J.
4160 • Miscellaneous Income - Other
Total 4150 • Miscellaneous Income
Cafe Rental
charges for set up and equipm
Fines & Fees
Foes collected at front desk
4316 • Library Cards
4320 • Research & Misc. Genealogy
Sales of T -Shirts, Wanderer,
4360 • Lost and Paid
4370 • Damaged and Paid
4380 • Copier and Printer Income
4390•Short and Over
Fines & Fees - Other
Total Fines & Fees
Interest
4401 • Interest -Operating
Total Interest
State Ald to Libraries '
Grant monies that need to be
state aid
Total State Aid to Libraries
Total Revenue & Support
Total Income
Expense
Operating Expenses
Office Supplies
5110 • Administration Expenses
Volunteer needs
computer supplies & minor eq.
6113 • Computer Supplies
5114 • Computer Software & Licenses
6116 • Computer hardware
annual charges
Total computer supplies & minor eq.
5130 • Children Program
5131 • Summer Reading
5133 • Young Adult Expenses
5130 • Children Program - Otho"
Total 5130 • Children Program
6140 • Book Repair & CIrc. Supplies
21
Jul 06
0.00
120.00
120.00
0.00
0.00
60.00
100.00
70.51
220.51
381.90
702.41
1,251.88
25.00
9,257.01
235.00
85.00
0.00
555.76
132.49
1,647.85
-120.11
0 00
11,793M0.
4,136.94
4,136.94
16,706.00
20,942.00,,.
38,851.23
38,851.23
404.15
31.43
2,566.33
1,411.86
A.00 '
0.00
3,978.19
3,249.13
816.38
17.79
4,083.30
Jan -Jul 06
-7,279.10
7,317.00
37.90
353.33
1,503.00
90.00
1,378.75
474.16
3,799.24
55,810.54
59,647.68
8,421.53
337.60
57,887.89
2,217.60
501.00
280.00
3,398.74
975.81
11,853.35
-814.86
3.00
76,262.53
21,557.25
21,557.25
4,236.00
49,587.00
53,823:00
220,069.49
220,069.49
21,777.42
66.42
4,566.38
12,221.85
15;949.72
5,097.18
37,835.13
12,287.85
3,694.19
1,864.25
17,846.29
0.00. 15,066.63
Page 1
2:27 PM
09107/06
Cash Basis
Fayetteville Public Library
Profit & Loss. YTD Comparison
July 2006
supplies for cleaning the bdg
signage materials
Office Supplies - Other
Total Office Supplies
Jul 08 Jan -Jul 08
1,840.61
90.00
0.00
14,530.32
4,929.39
'0.00
10,367.68 112,051.60
Postage 1,500.00. 8,303.95
Travel & Training .. 5,585.14= 16,862.97
Public Notice 1 102.91 2,643.11
6725 • Public Relations ' 58.55 2,903.63
Professional Services 15.00 17,144.60
Equipment S furidshings . 6,500.19 18,815.46
Utilities 12,000.28. 84,161.64
Outside Services 0.00 800.00
' Contracts 8,850.00 28,447.92
Insurance -General 8,850.00
2,671.00
Total Operating Expenses . 45,114.75 292,805.88
Special Projects ..
Income & expense of tshirt 0.00 -776.45
Total Special Projects 0.00 -778.45
Salaries & Wages
• Adult Services 22,629.81 . 168,671.25
Materials processing 5,404.71 - 37,449.38
Children's Library 13,550.97 92,796.05
Circulation 32,150.35 . 198,790A0
Processing, cataloging, etc 3,774.50 20,586.74
Administration 28,525.68 213 924 90
Salaries & Wages - Other 11,692.37 71,896.51
Total Salaries S Wages • 117,728.39 802,114.91
Payroll Expenses
FICA/Medicare Expense 8,880.55 60,311.76
State Unemployment Expense 259.08 4,842.17
Voluntary AD & D - 0.00 126.47
.. Long Tenn Disability . 599.42 2,007.63
' Life Insurance 633.99 , 2,130.03
Total Payroll Expenses 10,353.04 69,418.06
Employee Benefit Expenses
Health & Dental Insurance • 5,975.83
'Company paid portion of HSA 227.45
Retirement Contributions 9,077.01
42,234.89
1,592.15
55,928.76
Total Employee Benefit Expenses 15,280.29 • ' 99,755.80
•
Publications
Book.Acqulsidons
7110 • Adult Books 13,513.15 71,152.43
7120 • Adult Reference Materials 2,705.13 16,425.00
7130 • Electronic Resources 0.00 18,395.00
7140 Genealogical Materials 62.16 2,486.33
7160 - Children Books - 5,951.97 32,608.18
all materials In YA collectio 653.20 4,912.70
Total Book Acquisitions %22,885.81
purchased with grant money. 0.00
Periodicals 10,420.89
Audio Visuals
7610 • Adult Film 2,467.41
7615 • Children Film 44.37
7820 • Adut Audio 157.50
7830 • Children Audlo 0,00
7840 • Adult Music 0.00
' 7650 • Children Music. 0.00
Total Audio Visuals
145,979.64
0.00
10,320.10
16,727.78
4,020.12
9,296.17
4,736.12
2,318.98
631.36
2,669.28 37,630.53
22 Page 2
2:27 PM Fayetteville Public Library
09/07108 Profit & Loss YTD Comparison
Cash Basis July 2006
Total Publications
Building &Equlpment
Landscape Maintenance
Building Maintenance
Office Machine Maintneance
Small Equipment Maintenance
Total Building & Equipment
Jul 06 Jan - Jul 06
35,975.78 193,930.27
3,162.83
5,445.80
0.00
0.00.
8,608.63
11,227.10
46,477.20
4,101.72
2,370.95 .
64,176.97
Total Expense 233,060.88 1,521,425.44
Net Ordinary Income -194,209.65 -1,301,355.95
Other Income/Expense
Other Income
Inter -Agency Transfers
TransferfromCity 126,105.83 882,740.85
9150 • Transfer-MUlage 0.00 87,385.79.
mlllage collections 25,041.91 297,090.40
Transfer for Books 24,815.30 173,707.10
Transfer from City-CIP Omer 0.00 ' 1,182.02
Transfer from Friends 41,500.00 52,803.00
Transfers from Foundation 0.00 171,283.27
Total Inter -Agency Transfers 217,463,04 1,666,172.43
Total Other Income
Net Other Income
Net Income
217,463.04 1,666,172.43
217,463.04 - 1,666,172,43
23,253.39 - 364,818.48
23
Page 3
FRIENUS'CIF :. .
1rAYi YTRVITAB,`:..
PUBI;IC LIBRARY
...... ...... .
August/September 2006
Report to the Library Board of Trustees.
(Prepared by Georgia Kunze)
1. July Bookstore sales were $1442.92.
2. August Bookstore sales were. $2492.79
3. Volunteers donated 297.5 hours to Friends in June
4: Volunteers donated 330 hours to Friends in August.
5. Friends have one new life time member, Hannah Karnback, a long term Bookstore volunteer.
6. NetLibrary has 256 registered users with 348 downloads.
7. MP3 players, provided by Friends, will soon be available for patron check out.
8. Friends will sponsor public lecture and book signing by Randall Woods on September 20th.
His biography of President Johnson, LBJ: Architect of American Ambition published by Simon
& Schuster, was released on August 1. It has received starred reviews in Publishers Weekly
and New York Times.
9. Friends will host a silent auction and book sale on October 28th & 29th to celebrate the 25th
anniversary of the establishment of the Friends organization. Donations are being requested
and PR is in the works.
10. Friends have donated fourboxes of books to Operation Paperback. OP, a non-profit
organization, sends books to our troops overseas Friends will pay for shipping materials
Media Rate.
11. Friends received two large donations of materials. One from Steven Smith of over 400
volumes includes mostly hardbacks and the other from Bill and Merlee Harrison of over 500
volumes includes hardbacks and paperbacks.
12. Friends will combine membership database with centralized Library database.
24
FAYETT'EVILLE
PuaLzc LlsxAi��.
•FolaNDATiorr:
Report to Fayetteville Public Library Board of Trustees
Fayetteville Public Library Foundation
September 2006
(prepared by Hope Bradberry, Director of Development)
Board: The board is considering adding two new members to replace retiring members,
Marsha Woodruff and Jane Gearhart. First proposed new member is Mary Beth Brooks,
president of Bank of Fayetteville.
Worked to draft formal agreement between foundation and library on use of office space
and computer equipment.
Development:
Completed Summer Reading media plan with full page thank you ad in The Northwest
Arkansas Times. Sent thank you letters with statistics on the summer reading program to
all summer sponsors.
Developed and implemented placement of street lamp banners along School Street from
Archibald Yell to Mountain Street. These banners were partially funded by the A & P
Commission.
Now working to develop banners with same images for front of building.
Nominated Barbara Tyson for Outstanding Philanthropist of the Year and The Bank of
Fayetteville for Outstanding Corporation for the AFP National Philanthropy Day luncheon
to be held in November..
In conjunction with library staff, submitted proposal to the Northwest Arkansas
Community Foundation for implementing a Foundation Center Cooperating Collection at
FPL in 2007.
Secured a partnership to Implement the remote drop off locations at locations in west,
east & north Fayetteville.
Working with Sarah Terry on developing new layout for newsletter and marketing plan.
25
Memo
Toe Board of Trustees, Fayetteville Public Library
Front Shawna Thonip, Assistant Director and Louise Schaper, Executive Director
Date: 9/18/06
Re Lost Materials Policy •
Background
Policy LO, Lost Materials, stipulates that once an item is paid for, refunds will not be given.
Analysis
Based on experience and the implementation of the collection agency, staff is getting more items returned
in satisfactory Condition after being dedared lost and subsequently paid for by the patron. In an effort to get
materials back into circulation and cultivate patron goodwill, staff recommends providing a refund for lost
and paid items that are retumed by the patron in satisfactory condition less the processing fee. The
processing fee compensates partially for the staff time that went into processing the lost item, reprocessing
the retumed Item, and issuing the refund.
Recommendation
Approve the changes to Policy LO to allow for refunds minus the processing fee to patrons who retum lost
items for which they have paid if those items are In satisfactory condition.
1
26
J
Code LO
Date Approved 9/12/94
Date Revised 8/20/98; 7/28/99; 3127/01(D);
4/7/03 (D); 7/17/08; 9/16/06
•
Policy Name Lost Materials
This policy applies only to materials owned by the Fayetteville Public Library.
1. For a lost Item, the cost to the patron will be the price plus a processing fee (see fee schedule).
2. When a patron must pay the replacement price for a lost item, overdue fines vAll not be
assessed.
3. Once an item is paid for, refunds will pe given if reouested by the patron upon retum of the item
jn satisfactory condition less the orocessino fee.
4. When an item is retumed with missing parts, a processing fee will be charged.
a. If the missing part Is not returned the cost of the part or the full price of the whole item
plus a processing fee will be charged. - • - - -
5. The library may turn over unpaid charges for lost materials to a collection agency.
( Deleted: not
27
Memo
T� Board of Trustees, Fayetteville Public Library .
From: Shawna Thorup, Assistant Director and Louise Schaper, Executive Director
Date: 9!18/08
Re: Dress Code Policy
•
Background
Policy PA -27, Dress Code, stipulates that blue denim jeans and overalls are inappropriate.
Analysis
Since bringing the cleaning In-house and hiring an Assistant Facilities Manager, it has become apparent
that Maintenance and Custodial staff members need to have the option of wearing jeans based on the type
of work they perform. The physical labor and sometimes grimy jobs make jeans an appropriate choice for
this class of employee. Because Facilities staff does work on public floors, it is expected that jeans would
be neat and without holes or frays.
Recommendation
Approve the changes to Policy PA -27 to allow for Facilities staff to wear blue denim jeans as necessary and
appropriate for performing their assigned work.
1
28
Code PA -27
Date Approved 4/15/99;
Date Revised 8/25/03. 9/18100
Policy Name Dress Code
1. Blue denim Jeans and overalls are Inappropriate except for Facilities staff members. Facilities staff .
members may weal leans or overalls without holes or frays when their duties call r such atlire
2. Shorts are not permitted.
3. AB staff must dress neatly and appropriately for a work setting.
4. ClotNng should be dean.
5. T-shirts or other clothing with slogans or other writing on them are inappropriate unless specifically
sanctioned by the library, e.g. t -shirts designed by the library that announce or advertise 'library.
activities. ...
-,- { Deleted:
29
FAYBTTBVTTT:E PUBT.L.0 LTBRARY:
Memo
Ta Board of Trustees, Fayetteville Public Library
Front Shawna Thorup, Assistant Director and Louise Schaper, Executive Director
Data 9/18/06
Re: Policy KV: Meeting Room Use
Background
Policy KV: Use of Meeting Rooms in Blair Library makes provisions fa which members of the public can
use meeting room space. The current policy states that meeting room space Is available for Washington
County residents or property owners.
Analysis
Recent modifications to Policy LK: Library Card Eligibility redefined residency for a Fayetteville Public
Library card Residents are now defined as permanent residents of Fayetteville. .Staff feels that all policies
should be consistent In their definitions and have modified the meeting room use policy to reflect the
updated library card eligibility policy.
Recommendation
Approve the modification of Policy KV to reflect FPL's policy to provide meeting room space to Fayetteville
residents as defined in Policy LK.
1
30