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HomeMy WebLinkAbout2006-09-18 - Agendas - Final41 TBVILLL -.. .PUBLIC 1,I8BA&Y::: aged Wore Catlko order Approval of minutes A. Minutes 7/17/06- page 2 B. Signed minutes 6/19/06 - III Reports page 3 Key upcoming events- page 4 Library administration 1. Management reports • a. Strategic plan progress - page 5-7 b. Summer reading club participation 1998-2006 page 8 c. Summer reading comparison 1998-2006 - page 9 d. Performance measures -page 10 ' e. Comparison of check-outs by month: 2004-2006 - page 11. 2.. Financial reports a. August budget comparison - page 12 b. August balance sheet- page 13-14 c. August profit and loss- page 15-17:. d. July budget comparison - page 18. e. July balance sheet - page 19-20 f. July profit and loss - page 21-23 Friends of FPL - page 24 FPL Foundation - page 25 Board of Trustees Regular Meeting - September 18, 2006 4:00 p.m. Agenda IV. Oldbusiness. A. Draft strategic plan changes - to be handed out V. New business A. Policy LO: Lost Materials - page 26-27 B. Policy PA27: Dress Code - page 28-29 C. Policy,KV: Meeting Room Use- page 30-33 •D. Reception for Arkansas Library Associationannual meeting on Monday, October 9 (FYI) - page 34-36 E,. Appointment of Foundation trustees - page 37 F. Design for read aloud shelf expansion and check-out desk (possibly ready to be handed out) VI. Adjournment VII, Attachments A. Policy CA: Bylaws (revised 7!17/06) • B. Fact Sheet for Library Trustees and Advocates . C. -Supplemental Abstract, Brief and Addendum of Appellee/Cross-Appellant: Fayetteville Public Library D. The Right Way to Volunteer, by Daniel Kadlec. Time, September 4, 2006. E. Library 2:0, by Michael E. Casey & Laura C. Savastinuk. Library Journal, September 1, 2006. VIII. Enclosures u A.. . Annual Report 2005 Fayetteville Public Library Board of Trustees Regular Meeting July 17, 2006 MINUTES Prepared by Shawna Thorup, M.LS., Assistant Director Board Members present: L. Goftsponer, A. de Noble, D. Ferritor, E. Jordan, M. Roberts, and B.Schaffer. Absent: L. Brewer. Staff present: 11. Bradberry, G. Kunze, C. Rew, L. Schaper and S. Thorup. The July 17, 2006 Board of Trustees meeting was called to order at 4:07 p.m. by L. Gottsponer. 1. L. Gottsponer announced B. Schaffer's reappointment to the Board. 2. D. Ferritor moved to accept the minutes -of the June meeting. M. Roberts seconded. All voted aye. 3. Library Reports. 1.) H. Bradberry reported the library is now prominent on the City's web page. 2) L. Schaper noted her and S. Thorup's attendance at the American Library Association annual conference in New Orleans where gaming as a vehicle for youth learning was emphasized. 3.) Schaper reported circulation broke all records in June. 4.) Schaper reported staff is .working to polish content on web site. 5.) Schaper reported an the planned fall/spring programming series and partnership with UA to implement religious plurality events. Les Kurtz will be here in September to discuss the globalization of Gandhi's .teachings and philosophy. 6.) Schaper proposed modifying the monthly report to follow the strategic plan goals; the Board concurred 4. Statistical and Financial Report. 1.) June was record month for circulation with highs across the board; an 8.5% increase. 2.) 60%r self -check in June. 3.) Correction to peer library comparisons sheet distributed. 4.) Provided current enrollment figures:for SRC. 5.) C. Rew reported materials spending on target. 6.) Rew noted utilities well -within budget, but rising because of heat. 6.) Annual budget has seen several changes - significant gifts from Friends and Foundation. Staff recommended $39,000 Foundation gift be rolled -over into future years (see New Business). Friends bought eAudiobooks and software. Foundation sponsorships for SRC allowed multiple programs. 7.) Supply spending seems high, but is to be expected during SRC. 5. Friends. 1.) G. Kunze reported over $2,000 in store sales in June. Store is now open all but two hours per week that library is open. 2.) Randall Woods' author talk is changed to September 20, 2006. 3.) B g book sale and silent auction in October in conjunction with the Friends' 25th anniversary. 6. Foundation. 1.) Bradberry reported new officers elected to Foundation Board. Approved list of names for new Foundation Board members will be presented to the Library Board soon. 2.) Presented new mission and vision statements to Foundation :`_ Board. 3.) Bradberry remarked on distributions made to library. Endowment distributions were approved and will be budgeted; in 2007. 4.) Expect a full-page "thank you" newspaper ad for SRC.around August 13. 5.) Online giving ability now possible ` - Y through Network for Good. 5.) Art Committee recommendation to commission art wall in Children's Library presented. A. de Noble moved to accept the Art Committee's recommendation to award the commission to Steve Hoover. B. Schaffer seconded. All voted aye. 7. Old business: 1.) Schaper invited further thoughts or comments on draft strategic plan. Schaper noted plan is reflection of community input and a push in visibility and value. Discussion of e -resources, how CIP funds cannot be spent on them and possibility of changing definitions. Gottsponer commented on process and purpose of strategic planning and suggested an annual review by Board. New business: 1.) D. Fenitor moved to accept the budget adjustments presented by. staff. M. Roberts seconded. All voted aye 2.) Rew reported on legal bill for TIFrepresentation. City is not willing to cover this or the additional fees for continued representation. M. Roberts moved to accept a budget of $20,000 be established and paid from'reserve funds to pay legal fees; L Jordan seconded. 5 ayes;.1 abstention(Schaffer). 3.) Rs reviewed the prepared 2007 budget.'95% of 2005 mlllage collections used. State aid will not be decided until August; based on last year's figure. Upped money substantially due to Foundation gifts. Explained increased $80,000 for technology, which will not meet all needs. Line item added for in- house cleaning staff. Online databases increased to $50,000 out of regular budget from non -restricted funding. Big increase in telephone budget to cover faster Internet access. Tried to put enough in budget to begin implementing strategic plan. Salaries and wages line does include merit increases. Target overruns vs. service expansions explained. Target overruns for health insurance and utilities costs. Service enhancement requests for three remote book drops and staff to administer the project and a full-time outreach librarian to target services to the underserved D Fenitor moved to accept the 2007 budget as presented; A. de Noble seconded; 5 ayes; 1 member did not vote (Roberts). 4.) Schaperreported library card eligibility reviewed due to request from Rogers Public Library to renew existing policy.. Proposal redefines residency and no -fee non- resident card eligibility..D. Ferritor moved to accept revised Policy LK; A. de Noble seconded; all voted aye. 5.) Schaper explained changes in policies to allow implementation of collection agency. It was noted that no -fee non-resident card needs provision for continuing verification. B. Schaffer moved to accept revisions to Policies LD, LF, LM, LO and LR; D. Fenitor seconded, all voted aye; 6.) Schaper explained the expansion of the inter -library loan policy. B. Schaffer moved to accept expanded policy LI; D. Ferritor seconded; all voted aye. 7.) Schaper explained design costs for proposed' building modifications. Rew fielded question on funding sources. Discussion on remodeling to realize service efficiencies. D. Ferritor) moved to,accept the fee proposal for design from MS&R; A. de Noble seconded. All voted aye. 8.) Staff asked to bring back information on ALTA membership. 9.) D. Ferritor moved to amend the Bylaws so that the Board of Trustees meets every other month,in even months effective October 2006; A. de Noble seconded; all voted aye. Staff charged to research by-laws and make recommendations on updating the Board's. 2 9. M. Roberts moved to adjourn; D. Fenitor seconded. All in favor. Meeting adjourned at 6:15 p.m. Fayetteville Public Library Board of Trustees Regular Meeting June 19, 2006 MINUTES Prepared by Shawna Thorup, M.L.S., Assistant Director Board Members present• L Gottsponer, L. Brewer, A. de Noble, D. Ferritor, E. Jordan, M. Roberts, and B. Schaffer. Staff present: H. Bradberry, G. Kunze, C. Rew, L. Schaper and S. Thorup. The June 19, 2006 Board of Trustees meeting was called to order at 4:03 p.m. by L. Gottsponer. E. Jordan joined the meeting at 4:15 p:m. D. Ferritor left the meeting at 5:30 p.m. 1. D. Ferrtor moved to accept the minutes of the May meeting. A. de Noble seconded. All voted aye. 2. Presentation by Auditor. Andy Richards from BKD, LLP presented an unqualified opinion on the 2005 audit. He stated that internal controls are good. Further segregation of duties as economically feasible was recommended. 3. Library Reports. 1.) L. Schaper reported State Library scholarship for Renee Mahon and ALA scholarship for Paula Heaney. 2.) Last week's Summer Reading Club had over 800 people for two sessions; now considering ticketing software. First week of SRC saw.19% circulation increase. SRC total enrollmentover 1,700. 3.) Professional photographer hired by MS&R completed his on-site work. 4.).S. Thorup negotiated an 18.5% discount on periodicals; this allowed staff to add several new titles. 5.) J: Scherer evaluated a re -design of the Circulation desk to accommodate self-service: Discussion on process for reconfiguring space in Blair Library. Staff instructed to go forward to get design quote. 6.) Schaperpassed around an article on cork flooring for which she was interviewed. 7.) Terrazzo fill-in complete. 8.) Demonstration of new downloadable audio books service scheduled to launch after July 41° and funded by the Friends of FPL. 9.) Rogers Public Library asked to establish an intra -local agreement to allow reciprocal borrowing. Staff asked to bring back terms in July. Will investigate same with WCLS 4. Statistical and Financial Report. 1.) Report on change in wireless access statistics. 2.) Explanation of purging inactive cardholders and challenge of users whack) not check out, but use other services requiring a library card. 3.) Circulation is above 2005 levels for May. For the first four months, check outs are considerably above 2004, but not as high as during 2005's new building "bloom effect." 4.) Explanation of corrected 2005 statistics; some tours counted twice. 5.) C. Rew reported income under Fines and Fees was a surprise. Due to "Food for Fines," it was expected this would be a lower number, but because of press coverage about collection agency, we had record days of fine payments. 6.) Interest.and state aid both came in higher than expected: 5. Friends. 1.).G. Kunze reported on two large donations. 2.) 45 members renewed in May. 3.) Funded downloadable audiobooks. 4.) Provided a gift toward the business collection. 5.) Donated funds for a software purchase. 6.) Hosted staff appreciation party. 7.) Hosted FPL's,90th.birthday party. 8.) Plans to celebrate the Friends' -'25th anniversary in October with a silent auction. 6. Foundation. 1.) H. Bradberrireported the Nominating Committee has slated officers and will present at next meeting, along with potential new members. 2.) Commented on implementation of SRC media sponsorships. 3.) Art Committee has narrowed selections down to final two for the interactive wall. 4.) FPL is a host site for Gallery without.Walls through Sept. 3". 5.) Grant received from A&P Commission for banners. 6.) Working on fall and spring author visits. 7.) Bradberry fielded questions on the Foundation's 990. 7. Old business: 1:) Schaper asked for comments/questions on draft strategic plan. Sought permission to get it out to public for comment. 2.) Schaper presented the draft Vision Statement and explained how it originated. M. Roberts moved to accept the recommended Vision Statement, "Our vision is to be powerfully relevant and completely accessible." L. Brewer seconded. All voted aye. 3.) $50,000 escrow from closing of old building was received. 8. New business: 1.) Schaper led a discussion on a. preliminary 2007 budget. The proposed budget will be brought for • approval in July. Target provides base budget plus merit increases. Issues include funding technology such as a faster alternative for DSL access to the.Internet, e.g. T-1 or DS3 lines, and the lifespan of the library's PCs. The projected increase in health insurance and utilities was mentioned. Other items to fall under the category of service expansions are: open hours, remote materials drops in the east, north and west along with outreach services to the underserved and those who cannot come to the library. 9. L. Brewer moved to.adjourn; A. de Noble.seconded. All in favor. Meeting adjourned at 5:49 p.m. • e, 3 q-ia-off • • FAYETTEVILLE PUBLIC LIBRARY .Key Events: September 16 - October 19 September 16 at 11 am: Big Brothers, Big Sisters prograrn for active kids and mentors including tour, story telling, book making and pizza party September 16 at 2 pm: Mexican Independence Family Celebration: Sept. 20 at 7 pm: Randall Woods presents .LBJ: Architect of American Ambition. • Sept. 21 at 5:30 pm: The Fayetteville Public Library's strategic plan will be presented to Fayetteville Council of Neighborhoods. • : Sept. 26 at 4:30 pm: The Fayetteville Public Library's strategic plan will be presented to the City Council at its agenda setting session • Oct. 5 at 10 am: Tour by Russian librarians.. 9 at 5:30. pm: ArLA reception • Oct. •16 at 11:30 am. Gathering of the Groups with Shirley Abbott's The Bookmaker's Daughter (Arkansas Center for the Book sponsored event) Oct. 18 at 7 pm: Author Matthew Bogdano will present Thieves' of Baghdad (Roberta Fulbright Society sponsored event) • .Oct. 19 at 6 pm: Teen Alternative Fashion Show F�ay�trrrcvati E[T UC TSR J Y„ Strategic Plan Progress Report July 18 — September 12, 2006..• Access: Implement strategies to improve and extend access to library collection and services. a.. Hours: Work has not.begun. b. Facilities: . . i.. MS&R working on. plans to reconfigure the check out desk and create more shelving in the Anderson Imhoff Read Aloud room. ii. Joined NWA Chapter of the U.S. Green Building Council (S. Palmer). iii. Met with Cindy Arsaga on cafe maintenance procedures. iv. The building's uninterruptible power supply failed: We evacuated, a temporary solution was found and the library reopened. A permanent fix was made several days later. c., Branches• i. Completed one cycle of drive times prior to UA students returning. d. Remote return •locations: i. Secured donation of three drive -up book returns (H. Bradberry, Foundation). e. Website: i. The Web Team continues to make improvements to layout and content. ii. IT staff created a,calendaring system for trial starting in September. f. Automation: • i. Submitted updated and expanded technology plan to the State Library. ii. Made changes to IP address ranges and notified all database vendors of change. Nearly.finished tagging all FPL items as owned by:FPL, rather than WCLS. iv. Developing requirements and cost estimates for connectivity speed improvements. g. Outreach services: i. Met twice with representatives from Butterfield Trail Village's regarding delivery of services. ii. Stiffed a table at the Chamber of Commerce's Teachers' Expo. • iii. Assisted the Foundation in preparing a grant to fund the next Reading Road Show. iv. Created a Homebound library account for Youth Bridge, Inc. v. Spoke at Fayetteville High School about•service learning and volunteering at FPL. vi. Staffed a table at the Boys & Girls Club. h. Books -by -mail: Work has not begun I I. Collections: Develop collections that are responsive to the needs and demands of its community. a. Adult materials: i. Added 11 new magazine titles.based on patron input. ..: ii.. , Began subscription service with new periodicals vendor. iii. Reviewed holdings of Man Booker Prize long list; 12 of 19 titles owned or on order; the rest . become available in March 2007. • iv. Reviewed holdings of titles nominated for The Quill Awards; 82 of 95 titles owned. v. Reviewed titles on Kirkus Reviews 2006 Reference Review; 11 titles owned. vi. Began discussions with Baker and Taylor to improve street date delivery of fiction. vii.. Evaluated science collection against Aventis awards, created pathfinder, and ordered titles not owned. b. Reference: i. Completed grant application to CommunityCare Foundation fora Cooperating Collection from the Foundation Center. c. Foreign language: N/A d. Youth services: i. Ordered the Top 50 Films for Children as listed by the British Film Institute. ii. Reviewed the ALA's 2006 Notable Children's Videos. iii. Ordered from The New York Times' 100 Recommended Children's Movies. iv. Added Hooked on Phonics and Hooked on Math to the Parenting Collection. v. Purchased puzzles to replace.worn ones on the table tops in the niches. e. Nonprint: NIA 5 Strategic Plan Progress Report: July -September 2006 f. Electronic resources: i. Assisted, reference staff on the addition of state census records to Ancestry.com database.. a g. Ecollections: I. Implemented NetLibrary downloadable audio books. ' ii. Launched Alexander Street music databases for access to digital recordings of all music genres. •Attended sales presentation from Overdrive on downloadable audio books and film. III. Services: Define its essential activities and service levels. a. Programming and events: • i. Completed Summer Reading Club for birth through 12th grades. ii. Invited to apply for a "Big Read" grant from the National.Endowment for the Arts. Prepared and submitted a grant proposal for Ray Bradbury's Fahrenheit 451. ii1 Completed -Community Development Block Grant application fora summer program entitled "The More You Know: Life Skills for At -Risk Teens." iv. Presented two genealogical programs.with Marion Chapter of the NSDAR. v. Four adult book clubs met during July and August with 93 in attendance. vi. Plarining'for a Teen Alternative Fashion Show. vii. Hosted The Wanderer Roll -Out Party attended by 78. viii. Working to bring Anthony Bourdain (Travel Channel's No Reservations) in fall 2007. b. Self-service strategies: i. Implemented online library card registration, activated the patron's Change Account Information and revised the printed registration form c. Customer service: i. Began services with' Unique Management Services: 250 accounts have been.submitted. ii. Associating family accounts and activating fine notices in Polaris. d. Customer service standards. Work has not begun e. Staffing: •. i. Named teen specialists: J.Lillian for middle/junior high and L.Cleveland for high school ii: Sarah Terry began as Manager of Communications and Marketing. iii. Hired W. Hancock as LA 1; P. Heaney returned as LA 3;.G. Allen Was promoted to LA 3. iv. Hired five new pages: M. Pettit, E. Steinkraus, C. Thompson, J. Boles, and J.Johnson. v. Two SRC Circulation staff and eight Pages left employment in August. vi. Hired Calvin Young as assistant facilities manager and Caleb Quinn as custodian. vii. Shawna Thorup began the Chamber of Commerce's Leadership Fayetteville program. viii. Received approval to participate in the -UA work study program. IV. • Visibility and value: Promote the contributions and value of the library to the greater Fayetteville area. a. Marketing plan: N/A b. Marketing (visibility): i. Distributed promotional "mood" pencils and bookmarks at the Teacher Expo s. c. Communications: i. Held two public input sessions on the strategic plan. Placed plan on the website. ii. Set-up morning coffees at FPL with aldermen and city officials starting on November 2. d.. Collaboration: 1. Presented proposal to partner with CommunityCare Foundation to acquire its Cooperating Collection and provide capacity building Information services to area non -profits. ii Presented a market research program at the Rogers Business Expo in partnership with the Small Business Development Center. iii. Reference staff toured Shiloh Museum of Ozark History to build relationships and assess opportunities for partnerships. iv. Met with Kathy Spigarelli of Fay. Adult and Community Ed. regarding programming collaboration with the goal of implementing in 2007. v. Met with UA Difficult Dialogues programming committee to discuss speakers for the fall and spring events. V. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry out the Library's mission; these sources will grows the community grows. a. Funding strategies: Work has not begun. b. Funding sources: Work has not begun. . c. Advocacy: i. The 2005 annual.report was printed and distributed. d. Foundation and Friends: 6 Strategic Plan Progress Report: July -September 2006 i. Friends and Foundation will merge their databases to maximize marketing opportunities. ii. Met with Foundation and Friends presidents re: strategic plan goals .(D. Ferritor). VI. Miscellaneous a. Attended Peg Anderson's memorial service. (L. Schaper) b. Met with Michele Bechold, City HR Manager, re: compensation plan changes. c. Arranged for direct deposit of the county collected millage funds to a Library account. d. TIF response was filed. (V. Chadick) e. Continuing to plan and prepare for Arkansas Library Association meeting in Fayetteville. Strategic Plan Progress Report: July -September 2000 79 X90 7,96b 00 Q00 7 2 Q00 0 074 OS Q000 Number of Participants ma O co O N a O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000 eouepuene weAwd -� Summer Reading Club Participation 1998-2006 Fayetteville Public Library Summer Reading Comparison: 1998-2006 Overall % Year % Program attendance 1998 1999 2000 2001 2002 2003 2004* 2005 2006 change change Baby bookworms 869 1072 Toddler time • 1050 1043 Preschool 829 1018 1371 18012476 2543 3692 2187 3417 56.24% Elementary 1078 1597 2631 2975 3702 4507 3482 4029 7054 75.08% Teen 240 443 1081 144.02% TOTAL 1907 2615 4002.4776 6178 7050 7174 8578 13667 616.68% 59.33% Independent reading (participants Elementary 809 929 984 1084 1240 1366. 1230 1640 1830 11.59% Teens 145 305 297 -2.62% Pre-schoolers (read -to -me) 302 422 630 586 615 n/a n/a n/a TOTAL 8091231 1406 1714 1826 1981 1375 1945 2127 140.42% 9.36% Reading logs completed 1679 2050 . . 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Salaries & Wages Payroll Taxes Employee Insurance Retirement Library Materials Supplies Utilities Postage Travel & Training Contractual Services Landscape Maint. Building Maint Equip. Lease & Maint. Insurance Events & Misc. Furniture & Equipment Total Expenses Excess/Deficit Fayetteville Public Library Budget Comparison August 31,2006 Current Monthly Current 8 Month Budget YTD 68,164 126,106 11,552 4,324 24,815 22,183 1,293 25 7,200 254 265,916 68,164 126,106 5,833 917 24,833 0 14;829 4,400 2,500 1,000 0 0 3,767 252,349 545,311 1,008,847 87,836 25,881 198,522 1,162 171,283 52,803 71,770 9,714 363 11,436 59,412 2,244,340 Budget YTD 545,310 1,008,847 46,667 7,333 198,667 0 118,630 35,202 20,000 8,000 0 0 30,139 2,018,794 Annual Budget 817,965 1,513,270 70,000 11,000 298,000 0 177,945 52,803 30,000: 12,000 0 0 45,208 3,028,191' 122,855 9,481 7,030 9,390 40,015 9,854 24,813 1,500 821 -500 1,100 1,613 280 75 228,327 125,277 9,760 8,100 10,200 33,100 16,447 14,250 1,250 2,811. 5,693 3,083 9,375 5,000 917 924,970 74,635 55,119 65,318 233,564 121,458 108,743 9,804 17,685 45,891 12,327 48,090 6,473 2,671 1,002,217 78,081 64,803 81,600 264,803 131,575 114,000 10,000 22,491 45,543 24,667 75,000 40,000 7,333 583 5,827. . 4,667 4,131 16,891 33,050 249,979 1,749,466 1, 999, 829. 1,503;326 117,121 97,204 122,400. 0.. 397,205 0 197,362:' 0.. 171,000' 15,000. 33,736 68,314 37,000 112,500 60,000 11,000 7,000 49,575 2,999,743 37,589 2,371 494,874 18,965 28,448 12 11:05 AM' 09/07/05 Cash Basis Fayetteville Public Library Balance Sheet As of August 31, 2006 ASSETS Current Assets •Checldng/Savinngs • General Operating Funds Bank of Fayetteville -Deposits Petty Cash . - Total General Operating Funds Merrill Lynch-WCMA Operating porton of account Total Merrill Lynch-WCMA Schwab -MIllage 4108.2175 1125 • Schwab Institutional - longterm Total Checking/Savings Accounts Receivable 1200 • *Accounts Receivable Total Accounts Receivable Other Current Assets 1220• Due to/from other Gov. Units 1250 • Prepaid Expenses Accounts Receivable Total Other Current Assets Total Current Assets Fixed Assets Fixed Assets Library Buildings Equipment Furniture & Fixtures Accumulated Depreciation Total Fixed Assets Library Owned Art Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Accounts Payable -Other NP Vacation accrual A/P Salaries & Wages Accrual A/P Other Payroll Liabilities Accounts Payable•Other• Other Total Accounts Payable -Other 1950 • Accounts Payable - COBRA Payroll Tax Liabilities State Withholding Payable State Unemployement Payable Payroll Tax Liabilities - Other Total Payroll Tax Liabilities Other Payroll Liabilities Health &.Dental Insurance 2330 • Vision Insurance Supplemental Insurance Employee contributions Aug 31, 06 17,169.59 408.00. 17,577.59 1,071,077.91 1.071,077.91 721,521.38 163,163.25 1,973,340.11 20.41 20.41 947,546.12 79,363.54 -20.41 1,026,889.25 3,000,249.77 20,754,629.47 979,116.55 233,599.94 -687,927.92 21,279,418.04 150,000.00 21,429,418.04 24,429,667.81 94,247.59 16 216 32 19,322.79 38 018 29 167,804.99 0.57 6.79 485.34 16.26 429.39 8.62 2.42 380.00 508.39 Total Other Payroll Liabilities 820.43 13 Page 1 11:05 AM • 09/07/06 Cash Basis Fayetteville Public Library Balance Sheet As of August 31, 2008. Total Other Current Liabilities . Total Current Liabilities Total Liabilities Equity • Investment In Fixed Assets Fund Balance -Undesignated Fund Balance -Current Year Net Net Income Total Equity TOTAL LIABILITIES & EQUITY Aug 31, 06 189,134.38 169,134.38 169,134.38 21,361,499.04 2,172,744.40 368,451.73 357,838.26 24,260,533.43 24,429,667.81 14. Page 2 11:04 AM 09107/06 Cash Basis Fayetteville Public Library Profit & Loss YTD Comparison August 2000 Ordinary income/Expense Income • . Revenue & Support .4150 • Miscellaneous Income_ • sale of items, or reglst to pay lecturers for seders - sale of Items, or regist. - Other Total sale of Items, or reglst. 4500 • Misc. N.J. 4501 • Designated Gifts Other Donations Materials non restricted gigs non restricted gifts to child 4500 • Misc. M.J. - Other Total 4500 • Misc. M.J. 4150 • Miscellaneous Income - Other Total 4150 • Miscellaneous Income 1. Cafe Rental charges for set up and equlpm Fines & Foes Fees collected at front desk 4315 • Library Cards 4320 • Research & Misc. Genealogy Sales of TShlrts, Wanderer, 4360 • Lost and Paid 4370 • Damaged and Paid 4380 • Copier and Printer Income 4390 • Short and Over Fines & Fees - Other Total Fines & Fees Interest 4401 • Interest -Operating Total Interest State Ald to Librarles Grant monles that need to be state aid . Total State Aid to Libraries Total Revenue & Support Total Income Expense'' Operating:Expenses Office Supplies 5110 • Administration Expenses Volunteer needs computer supplies & minor eq. • 5113• Computer Supplies 5114 • Computer Software & Licenses 5115 • Computer hardware annual charges Total computer supplies &minor eq. 5130 • Chlldrens Program 5131 • Summer Reading 5133 • Young Adult Expenses 5130 • Chlldrens Program - Other Total 5130 • Chlldrens Program . 5140 • Book Repair &Circ. Supplies Aug 08 0.00 0.00 0.00 0.00 40.00 0.00 12.50 201.59 254.09 0.00 254.09 1,292.58 25.00 9,188.82 315.00 38.00 0.00 408.94 208.03 1,975.24 -279.89 0.00 11,551.94 4,324.01 4,324.01 7,200.00 22,183.00 29,383.00 46,830.62 46,830.62 5,932.11 30.50 215.38 199.00 0.00 0.00 414.38 187.52 1,231.90 0.00 15 1,419.42 504.43 Jan - Aug 05 -7,279.10 7,317.00 37:90 353.33 1,543.00 90.00 1,391.25 675.75 4,053.33 55,810.54 59,901.77 9,714.11 382.50 67,054.51 ,.. 2,532.80 539.00 280.00 3,807.58 1,183.84 13,528.59 -1 094 75 3.00 87 834 47 25,881.26 25,881.26 11,436:00 71,770.00 83,206.00 266,900.11 266,900.11 27,709.53 96.92 4,781.78 .12,420.85 • 15,949.72 5,097.18 • 38,249.51 12,475.37 • 4,926.09 1,864.25 19,265.71 15,571.06 Page 1 11:04 AM 09107/06 Cash Basis Fayetteville Public Library Profit &. Loss YTD Comparison August2006 supplies for cleaning the bdg signage materials Office Supplies - Other Total Office Supplies Postage Travel & Training Public Notice - 5725 • Public Relations Professional Services Equipment & furnishings Utilities Outside Services Contracts Insurance -General Total Operating Expenses Special Projects income & expense oft -shirt TotalSpecial Protects Salaries & Wages Adult Services Materials processing Children's Library Circulation Processing, cataloging, etc Administration Salaries & Wages • Other Total Salaries & Wages Payroll Expenses FICAIMedicare Expense State Unemployment Expense Voluntary AD & D Long Term Disability Life Insurance Total Payroll Expenses Employee Benefit Expenses Health & Dental Insurance Company paid portion of HSA Retirement Contributions Total Employee Benefit Expenses Publications • • 'Book Acquisitions 7110 • Adult Books 7120 • Adult Reference Materials 7130 • Electronic Resources . 7140 Genealogical Materials 7160 - Chlldrens Books various materials, In set • 7160 • Chlldrens Books • Other Total 7160 • Chlldrens Books all materials in YA collectlo Total Book Acquisitions purchased with grant money Periodicals Audio Visuals 7810 • Adult Film 7615 • Chlldrens Film 7620 • Adult Audio 7630 • Chlldrens Audio Aug 06 1,314.34 238.70 0.00 9,853.88 1,500.00 . 821.13 150.88 252.48 -500.00 75.00 24,812.65 0.00 0.00. 0.00. 36,965.02 -123.00 Jan - Aug 06 15,844.66 5.168.09 0 00 -123.00 25189.71 5,317.17 14,403.77 30,623.33 3,847.35 31,575.15 12,098.98 • 122,855.48 9.250.40 230.88 0.00 303.43 320.88 10,105.59 6,177.87 227.45 9,390.40 15,795.72. 11,398.77 1,738 36 9,005.00 136.68 1,013.63. 9,188.49 10,202.12- 361.48 16 32,84241 0.00 0.00 711.58 0.00 5,450.58" 691.85 121,905.48 9,803.95 17,684.10 2,793.79 3,156.11 18,844.80 16;890.46 108,974.29 800.00 28,447.92 2,671.00 329,771:70 -899.45 -899.45 191,860.98 42,766.53 107,199.82 229,413.43 24,234.09 245,500.05 83,995.49 924,970.37 69,562.16 5,073.05 12647 2,311.06 2,450.91 79,523.65 48,412.76 1,819.60 • 85,319.18 115,551.52 82,55120 18,163.36- . .. 27,400.00 2,623.01 1,013.83 41,796.67 42,810.30 5,274.18 178,822.05 0.00 10,320.10 17,439.36 4,020.12 14,746.75 5,427.97 Page 2 11:04 AM Fayetteville Public Library 09107/06 . Profit & Loss YTD Comparison Cash Basis August 2006 76440 • Adult Music 7650 • Children Music Total Audio Visuals • Total Publications Building & Equipment Landscape Maintenance . Building Maintenance Office Machine Maintneance Small Equipment Maintenance Total Building & Equipment Total Expense • 'Net Ordinary Income Other lncome/Expense Other Income Inter -Agency Transfers .. Transfer from City ' 9150 • Transfer-Millage minage collections Transfer for Books Transfer from City-CIP Other Transfer from Friends Transfers from Foundation Total Inter -Agency Transfer Total Other Income • Net Other Intone Net Income Aug 08 315.87 2.97 7,172.85 40,015.26 1,099.62 1,813.41 0.00 0.00 2,713.03 228,327.88 -181,497.26 126,106.83 0.00 23,597.91 24,815.30 0.00 0.00 0.00 174,519.04 174,519.04 174,519.04 •8,978.22 Jan - Aug 08 2,634.85 534.33 44,803.38 233,945.53 12,326.72 • 48,090.81 4,101.72 2,370.95 88,890.00 1 749 753 32 1,482,85321 1,008,846.68 87,385.79 320,688.31 198,522.40 1,162.02 52,803.00 171,283.27 1.840,691.47 • 1,840,891.47 1,840,691.47 357,838.26. 17 Page 3 Month Sources of Funds Millage Receipts City of Fayetteville Fines & Fees Interest City CIP books City Cip Other Foundation Friends State Aid Rental Income Meeting Room Fees Grants Misc. Total Sources of Funds Expenses Salaries & Wages Payroll Taxes Employee Insurance Retirement Library Materials Supplies Utilities Postage Travel & Training Contractual Services Landscape Maint. Building Maint Equip. Lease & Maint. Insurance Events & Misc. Furniture & Equipment Total Expenses Excess/Deficit Fayetteville Public Library. Budget Comparison July 31,2006 Current 7 Month 68,164 126,106 11,793 4,137 24,815 41,500 16,706 1,252 25 4,236 702 299,436 Monthly Budget 68,164 126,106 5,833 917 24,833 0 14,829 4,400 2,500 1,000 0 0 3,767 252,349 Current YTD 477,147 882,741 76,284 21,557 173,707 1,162. 171,283 52,803 49,587 8,421 338 4,236 59,158 1,906,271 Budget YTD 477,146 882,741 40,833 6,417 173,833 . 0 103,801 30,802 17,500 7,000 0 0 26,371 1,766,445 Annual Budget 817,965 1,513,270 70,000 11,000 298,000 0 177,945 52,803 30,000 12,000 0` 0 45,208 3,028,191 117,728 9,119 7,436 9,077 35,976 10,126 12;000 1,500 5,585 8,665 3,163 5,446 337 159 6,500 232,817 125,277 9,760 8,100 10,200 32,600 16,447 14,583 1,250 2,125 5,693 3,083 9,375 5,000 917 583 4,131 249,126 802,115 65,154 48,089 55,928 193,549 111,604 83,930 8,304 16,864 46,391 11,227 46,477 6,473 2,671 5,547 16,816 1,521,139 876,940 68,321 56,702 71,400 228,203 115,128 102,083 8,750 14,875 39,850 21,583 65,625 35,000 6,417 4,083 28,919 1,743,879 66,619 3,224 385,132 22,566 1,503;326 117,121 97,204 122,400 0 391,205 0 197,362 0 175,000 15,000 25,500 68,314 37,000 112,500 60,000 11,000 7,000 49,575 2,989,507 0 38,684 18 2:28 PM 09/07/09 Cash Basis Fayetteville Public Library Balance Sheet As of July 31, 2006 ASSETS Current Assets CheckinglSavings General Operating Funds Bank of Fayetteville -Deposits .Petty Cash Total General Operating Funds Merrill Lynch-WCMA Operating portion of account Total Merrill Lynch-WCMA Schwab-Millage 4108.2175 1125 • Schwab Institutional - longterm Total Checkinglsavings Accounts Receivable 1200- Accounts Receivable Total Accounts Receivable Other Current Assets 1220 • Due to/ from other Gov. Units 1250 • Prepaid Expenses Accounts Receivable Total Other Current Assets Total Current Assets Fixed Assets Fixed Assets Library Buildings Equipment Furniture & Fixtures Accumulated Depreciation Total Fixed Assets Library Owned Art Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Accounts Payable -Other AIP Vacation accrual NP Salades & Wages Accrual NP Other Payroll Liabilities Accounts Payable Other - Other Total Accounts Payable -Other 1950 • Accounts Payable - COBRA Payroll Tax Liabilities State Withholding Payable State Unemployement Payable Payroll Tax Liabilities - Other Total Payroll Tax Liabilities Other Payroll Liabilities Health & Dental Insurance 2330 • Vision Insurance Supplemental Insurance Employee contributions. Jul 31, 06 4,711.70. 408.00 5,119.70 1,045,694:88 1,045,694.88 786,087.20 163,163.25 1,980,068.03 20.41 20.41 947,546.12 79,363.54 -20.41 1,026,889.25 3,006,974.69 20,764,629.47 979,118.55 233,599.94 -687,927.92 21,279,418.04 150,000.00 21,429,418.04 24,436,392.73 94,247.59 18,216.32 19,322.79 38,018.29 167,804.99 6.79 254.48 16.26 406.97 8.82 2.42 380.00 0.57 277.51 Total Other Payroll Llabill0es 798.01 19 Page 1 2:2B PM 09/07106 Cash Basis Fayetteville Public Library Balance Sheet As of July 31, 2006 Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity • Investment In Fixed Assets Fund Balance -Undesignated Fund Balance -Current Year Net Net Income Total Equity TOTAL LIABLLJTIES & EQUITY Jul 31, 06 168,881.08 168,881.08 168,881.08 21,361,499.04 2,172,744.40 388,451.73 364,816.48 24,267,511.65 24,436,392.73 20 Page 2 2:27 PM 09107106 Cash Basis ,.1 Fayetteville Public Library Profit & Loss YTD Comparison July 2006 Ordinary. Income/Expense Income Revenue & Support 4160 • Miscellaneous Income sale of items, or rapist to pay lecturers for seders sale of items, or reglst - Other Total sale of Items, or reedit. 4500 • Misc. M.J. 4601 • Designated Gifts Other Donations Materials non restricted gifts non restricted gifts to child 4600 • Misc. M.J. - Other Total 4600 • Misc. M.J. 4160 • Miscellaneous Income - Other Total 4150 • Miscellaneous Income Cafe Rental charges for set up and equipm Fines & Fees Foes collected at front desk 4316 • Library Cards 4320 • Research & Misc. Genealogy Sales of T -Shirts, Wanderer, 4360 • Lost and Paid 4370 • Damaged and Paid 4380 • Copier and Printer Income 4390•Short and Over Fines & Fees - Other Total Fines & Fees Interest 4401 • Interest -Operating Total Interest State Ald to Libraries ' Grant monies that need to be state aid Total State Aid to Libraries Total Revenue & Support Total Income Expense Operating Expenses Office Supplies 5110 • Administration Expenses Volunteer needs computer supplies & minor eq. 6113 • Computer Supplies 5114 • Computer Software & Licenses 6116 • Computer hardware annual charges Total computer supplies & minor eq. 5130 • Children Program 5131 • Summer Reading 5133 • Young Adult Expenses 5130 • Children Program - Otho" Total 5130 • Children Program 6140 • Book Repair & CIrc. Supplies 21 Jul 06 0.00 120.00 120.00 0.00 0.00 60.00 100.00 70.51 220.51 381.90 702.41 1,251.88 25.00 9,257.01 235.00 85.00 0.00 555.76 132.49 1,647.85 -120.11 0 00 11,793M0. 4,136.94 4,136.94 16,706.00 20,942.00,,. 38,851.23 38,851.23 404.15 31.43 2,566.33 1,411.86 A.00 ' 0.00 3,978.19 3,249.13 816.38 17.79 4,083.30 Jan -Jul 06 -7,279.10 7,317.00 37.90 353.33 1,503.00 90.00 1,378.75 474.16 3,799.24 55,810.54 59,647.68 8,421.53 337.60 57,887.89 2,217.60 501.00 280.00 3,398.74 975.81 11,853.35 -814.86 3.00 76,262.53 21,557.25 21,557.25 4,236.00 49,587.00 53,823:00 220,069.49 220,069.49 21,777.42 66.42 4,566.38 12,221.85 15;949.72 5,097.18 37,835.13 12,287.85 3,694.19 1,864.25 17,846.29 0.00. 15,066.63 Page 1 2:27 PM 09107/06 Cash Basis Fayetteville Public Library Profit & Loss. YTD Comparison July 2006 supplies for cleaning the bdg signage materials Office Supplies - Other Total Office Supplies Jul 08 Jan -Jul 08 1,840.61 90.00 0.00 14,530.32 4,929.39 '0.00 10,367.68 112,051.60 Postage 1,500.00. 8,303.95 Travel & Training .. 5,585.14= 16,862.97 Public Notice 1 102.91 2,643.11 6725 • Public Relations ' 58.55 2,903.63 Professional Services 15.00 17,144.60 Equipment S furidshings . 6,500.19 18,815.46 Utilities 12,000.28. 84,161.64 Outside Services 0.00 800.00 ' Contracts 8,850.00 28,447.92 Insurance -General 8,850.00 2,671.00 Total Operating Expenses . 45,114.75 292,805.88 Special Projects .. Income & expense of tshirt 0.00 -776.45 Total Special Projects 0.00 -778.45 Salaries & Wages • Adult Services 22,629.81 . 168,671.25 Materials processing 5,404.71 - 37,449.38 Children's Library 13,550.97 92,796.05 Circulation 32,150.35 . 198,790A0 Processing, cataloging, etc 3,774.50 20,586.74 Administration 28,525.68 213 924 90 Salaries & Wages - Other 11,692.37 71,896.51 Total Salaries S Wages • 117,728.39 802,114.91 Payroll Expenses FICA/Medicare Expense 8,880.55 60,311.76 State Unemployment Expense 259.08 4,842.17 Voluntary AD & D - 0.00 126.47 .. Long Tenn Disability . 599.42 2,007.63 ' Life Insurance 633.99 , 2,130.03 Total Payroll Expenses 10,353.04 69,418.06 Employee Benefit Expenses Health & Dental Insurance • 5,975.83 'Company paid portion of HSA 227.45 Retirement Contributions 9,077.01 42,234.89 1,592.15 55,928.76 Total Employee Benefit Expenses 15,280.29 • ' 99,755.80 • Publications Book.Acqulsidons 7110 • Adult Books 13,513.15 71,152.43 7120 • Adult Reference Materials 2,705.13 16,425.00 7130 • Electronic Resources 0.00 18,395.00 7140 Genealogical Materials 62.16 2,486.33 7160 - Children Books - 5,951.97 32,608.18 all materials In YA collectio 653.20 4,912.70 Total Book Acquisitions %22,885.81 purchased with grant money. 0.00 Periodicals 10,420.89 Audio Visuals 7610 • Adult Film 2,467.41 7615 • Children Film 44.37 7820 • Adut Audio 157.50 7830 • Children Audlo 0,00 7840 • Adult Music 0.00 ' 7650 • Children Music. 0.00 Total Audio Visuals 145,979.64 0.00 10,320.10 16,727.78 4,020.12 9,296.17 4,736.12 2,318.98 631.36 2,669.28 37,630.53 22 Page 2 2:27 PM Fayetteville Public Library 09/07108 Profit & Loss YTD Comparison Cash Basis July 2006 Total Publications Building &Equlpment Landscape Maintenance Building Maintenance Office Machine Maintneance Small Equipment Maintenance Total Building & Equipment Jul 06 Jan - Jul 06 35,975.78 193,930.27 3,162.83 5,445.80 0.00 0.00. 8,608.63 11,227.10 46,477.20 4,101.72 2,370.95 . 64,176.97 Total Expense 233,060.88 1,521,425.44 Net Ordinary Income -194,209.65 -1,301,355.95 Other Income/Expense Other Income Inter -Agency Transfers TransferfromCity 126,105.83 882,740.85 9150 • Transfer-MUlage 0.00 87,385.79. mlllage collections 25,041.91 297,090.40 Transfer for Books 24,815.30 173,707.10 Transfer from City-CIP Omer 0.00 ' 1,182.02 Transfer from Friends 41,500.00 52,803.00 Transfers from Foundation 0.00 171,283.27 Total Inter -Agency Transfers 217,463,04 1,666,172.43 Total Other Income Net Other Income Net Income 217,463.04 1,666,172.43 217,463.04 - 1,666,172,43 23,253.39 - 364,818.48 23 Page 3 FRIENUS'CIF :. . 1rAYi YTRVITAB,`:.. PUBI;IC LIBRARY ...... ...... . August/September 2006 Report to the Library Board of Trustees. (Prepared by Georgia Kunze) 1. July Bookstore sales were $1442.92. 2. August Bookstore sales were. $2492.79 3. Volunteers donated 297.5 hours to Friends in June 4: Volunteers donated 330 hours to Friends in August. 5. Friends have one new life time member, Hannah Karnback, a long term Bookstore volunteer. 6. NetLibrary has 256 registered users with 348 downloads. 7. MP3 players, provided by Friends, will soon be available for patron check out. 8. Friends will sponsor public lecture and book signing by Randall Woods on September 20th. His biography of President Johnson, LBJ: Architect of American Ambition published by Simon & Schuster, was released on August 1. It has received starred reviews in Publishers Weekly and New York Times. 9. Friends will host a silent auction and book sale on October 28th & 29th to celebrate the 25th anniversary of the establishment of the Friends organization. Donations are being requested and PR is in the works. 10. Friends have donated fourboxes of books to Operation Paperback. OP, a non-profit organization, sends books to our troops overseas Friends will pay for shipping materials Media Rate. 11. Friends received two large donations of materials. One from Steven Smith of over 400 volumes includes mostly hardbacks and the other from Bill and Merlee Harrison of over 500 volumes includes hardbacks and paperbacks. 12. Friends will combine membership database with centralized Library database. 24 FAYETT'EVILLE PuaLzc LlsxAi��. •FolaNDATiorr: Report to Fayetteville Public Library Board of Trustees Fayetteville Public Library Foundation September 2006 (prepared by Hope Bradberry, Director of Development) Board: The board is considering adding two new members to replace retiring members, Marsha Woodruff and Jane Gearhart. First proposed new member is Mary Beth Brooks, president of Bank of Fayetteville. Worked to draft formal agreement between foundation and library on use of office space and computer equipment. Development: Completed Summer Reading media plan with full page thank you ad in The Northwest Arkansas Times. Sent thank you letters with statistics on the summer reading program to all summer sponsors. Developed and implemented placement of street lamp banners along School Street from Archibald Yell to Mountain Street. These banners were partially funded by the A & P Commission. Now working to develop banners with same images for front of building. Nominated Barbara Tyson for Outstanding Philanthropist of the Year and The Bank of Fayetteville for Outstanding Corporation for the AFP National Philanthropy Day luncheon to be held in November.. In conjunction with library staff, submitted proposal to the Northwest Arkansas Community Foundation for implementing a Foundation Center Cooperating Collection at FPL in 2007. Secured a partnership to Implement the remote drop off locations at locations in west, east & north Fayetteville. Working with Sarah Terry on developing new layout for newsletter and marketing plan. 25 Memo Toe Board of Trustees, Fayetteville Public Library Front Shawna Thonip, Assistant Director and Louise Schaper, Executive Director Date: 9/18/06 Re Lost Materials Policy • Background Policy LO, Lost Materials, stipulates that once an item is paid for, refunds will not be given. Analysis Based on experience and the implementation of the collection agency, staff is getting more items returned in satisfactory Condition after being dedared lost and subsequently paid for by the patron. In an effort to get materials back into circulation and cultivate patron goodwill, staff recommends providing a refund for lost and paid items that are retumed by the patron in satisfactory condition less the processing fee. The processing fee compensates partially for the staff time that went into processing the lost item, reprocessing the retumed Item, and issuing the refund. Recommendation Approve the changes to Policy LO to allow for refunds minus the processing fee to patrons who retum lost items for which they have paid if those items are In satisfactory condition. 1 26 J Code LO Date Approved 9/12/94 Date Revised 8/20/98; 7/28/99; 3127/01(D); 4/7/03 (D); 7/17/08; 9/16/06 • Policy Name Lost Materials This policy applies only to materials owned by the Fayetteville Public Library. 1. For a lost Item, the cost to the patron will be the price plus a processing fee (see fee schedule). 2. When a patron must pay the replacement price for a lost item, overdue fines vAll not be assessed. 3. Once an item is paid for, refunds will pe given if reouested by the patron upon retum of the item jn satisfactory condition less the orocessino fee. 4. When an item is retumed with missing parts, a processing fee will be charged. a. If the missing part Is not returned the cost of the part or the full price of the whole item plus a processing fee will be charged. - • - - - 5. The library may turn over unpaid charges for lost materials to a collection agency. ( Deleted: not 27 Memo T� Board of Trustees, Fayetteville Public Library . From: Shawna Thorup, Assistant Director and Louise Schaper, Executive Director Date: 9!18/08 Re: Dress Code Policy • Background Policy PA -27, Dress Code, stipulates that blue denim jeans and overalls are inappropriate. Analysis Since bringing the cleaning In-house and hiring an Assistant Facilities Manager, it has become apparent that Maintenance and Custodial staff members need to have the option of wearing jeans based on the type of work they perform. The physical labor and sometimes grimy jobs make jeans an appropriate choice for this class of employee. Because Facilities staff does work on public floors, it is expected that jeans would be neat and without holes or frays. Recommendation Approve the changes to Policy PA -27 to allow for Facilities staff to wear blue denim jeans as necessary and appropriate for performing their assigned work. 1 28 Code PA -27 Date Approved 4/15/99; Date Revised 8/25/03. 9/18100 Policy Name Dress Code 1. Blue denim Jeans and overalls are Inappropriate except for Facilities staff members. Facilities staff . members may weal leans or overalls without holes or frays when their duties call r such atlire 2. Shorts are not permitted. 3. AB staff must dress neatly and appropriately for a work setting. 4. ClotNng should be dean. 5. T-shirts or other clothing with slogans or other writing on them are inappropriate unless specifically sanctioned by the library, e.g. t -shirts designed by the library that announce or advertise 'library. activities. ... -,- { Deleted: 29 FAYBTTBVTTT:E PUBT.L.0 LTBRARY: Memo Ta Board of Trustees, Fayetteville Public Library Front Shawna Thorup, Assistant Director and Louise Schaper, Executive Director Data 9/18/06 Re: Policy KV: Meeting Room Use Background Policy KV: Use of Meeting Rooms in Blair Library makes provisions fa which members of the public can use meeting room space. The current policy states that meeting room space Is available for Washington County residents or property owners. Analysis Recent modifications to Policy LK: Library Card Eligibility redefined residency for a Fayetteville Public Library card Residents are now defined as permanent residents of Fayetteville. .Staff feels that all policies should be consistent In their definitions and have modified the meeting room use policy to reflect the updated library card eligibility policy. Recommendation Approve the modification of Policy KV to reflect FPL's policy to provide meeting room space to Fayetteville residents as defined in Policy LK. 1 30