HomeMy WebLinkAbout2005-10-17 Minutes1 Fayetteville Public Library Board of Trustees Regular Meeting October 17, 2005 Prepared by Shawna Thorup, M.L.S., Assistant Director Board Members present: L. Gottsponer, E. Jordan, B. Schaffer, D. Ferritor, M. Roberts, A. de Noble, and L. Brewer. Staff present: L. Schaper, C. Rew, S. Thorup, and H. Bradberry. Press present: Adam Wallworth, NWA Times; Mark Lamperetta and Jay Denman, ABC Hometown News 40/29. The October 17, 2005 Board of Trustees meeting was called to order at 5:30 p.m. by L. Gottsponer. • 1. M. Roberts moved to accept the minutes of the August meeting. D. Ferritor seconded. All voted aye. 2. Library Reports. L. Gottsponer suggested and all concurred to accept the library report as printed. 3. Statistical and Financial Report. L. Gottsponer suggested and all concurred to accept the statistical and financial report as printed. 4. Foundation. 1.) H. Bradberry reported on a Foundation brunch and unveiling of the Roberta Fulbright ' Society; there is already almost $35,000 pledged for each of the next five years. 2.) The challenge grant to the National Endowment for the Humanities will be submitted by 11/1/05. 3.) FPL logo merchandise should be in the Friends bookstore next week. 5. Friends. 1.) Lucinda Williams — Miller Williams event was a success. 2.) D. Ferritor suggested and all agreed that letters of appreciation froth the Board will be sent to those who were instrumental in the Williams' event success. 6. TIF. No update available. 7. Foundation bylaw revision. This draft includes changes from V. Chadick. Changes are in the following sections: 111.9 — the indemnification clause; IV.1 — definition of officers' length of service; IV.5 — noted that the bond has been purchased. D. Ferritor moved to accept the revised Foundation bylaws. L. Brewer seconded. All voted aye. H. Bradberry requested and received signatures from all Trustees indicating this. 8. Audit management letter. Recommendations and staff response were discussed. 9. New business: 1.) A. de Noble moved to adopt the revision to Policy FC -1 — Cash and Checks. M. Roberts seconded. All voted aye. 2.) D. Ferritor moved to adopt the revision of Policy MC — Collection Development. B. Schaffer seconded. All voted aye. Staff was thanked for the hard work on thisxiocument. 3.) Policy KP — Art Policy was introduced and discussed. L. Brewer moved to approve Policy KP. E. Jordan seconded. All voted aye. 4.) L. Gottsponer asked D. Ferritor to serve as chair of the newly formed Art Committee. L. Schaper requested that in approving the presented slate of individuals to serve, a place be held for a member to be appointed by the Friends of the Library. D. Ferritor suggested the Committee's first task would be to Work out term rotations. Clarifications were made about the make up of the Committee, tenure, and the appointment process. B. Schaffer moved to accept the slate of individuals as presented for the Art Committee with the addition of one space to be filled by an appointment by the Friends of the Library. L. Brewer seconded. All voted aye. 5.) L. Schaper presented an overview of a pending City Council resolution that would support FPL in undertaking the process to get a property tax election. Discussion ensued regarding FPL, FPL's funding, the concept and workings of millage property tax, and the City's support of and contributions to FPL. It was acknowledged that the Board and staff will work with the City Council and staff to help meet the City budget and fund the library. Consensus was reached that if the resolution passes Council, the Board will have a meeting with their legal counsel to determine next steps. 6.) Staff was asked for clarification about Attachment A, a letter from the Arkansas Legislative Council regarding GIF funding. 10. D. Ferritor moved to adjourn, B. Schaffer seconded, and all voted aye. The meeting was adjourned at 6:35 p.m. � n 2