HomeMy WebLinkAbout2005-08-15 Minutes•
Fayetteville Public Library
Board of Trustees Regular Meeting
August 15, 2005
Prepared by Shawna Thorup, M.L.S., Assistant Director
Board Members present: L. Gottsponer, E. Jordan, B. Schaffer, D. Ferritor, M.
Roberts, A. de Noble, and L. Brewer. Staff present: L. Schaper , C. Rew and
S.Tborup. Others present: H. Bradberry, Gerald Jordan, and Lindsley Smith.
Press present: Marsha Melnichak, NWA Times.
The August 15, 2005 Board
by L. Gottsponer.
1. Judge Rudy Moore
Jordan.
2. L. Brewer moved to
seconded. All voted aye.
3. Library Reports. 1.)"L. Schaper commented on the success of the Summer
Reading Program, the resignations of two excellent employees-- Christy
Jones, M.L.S. and Carlye Dennis, a part-time library associate, and
planning efforts for the first anniversary of Blair Library. 2.) L.
Schaper provided an update on the cork floor refinishing and reported
positively on the refinishing test process conducted in July. She
announced that staff would be meeting with the contractor to solidify the
timeline for the work. It is possible that the library may have to close
over the Labor Day weekend to accommodate the work.
4. Statistical and Financial Report. 1.) L. Schaper reported that
circulation figures remain up with the percentage of self -check up
slightly. 2.) Reference transactions, patron registrations and the number
of cardholders continue to climb. 3.) Staff knows the visitor count is
unreliable given the functionality of the gate counter. If a group walks
in en masse, it is likely to only register "-1." 4.) Schaper noted that
staff investigated the spike in wireless usage in July and, at this point,
found it to be legitimate use. 5.) C. Rew reported on the library's
financials, noting that postage is below projections. However, as inter-
library loan use rises, so will postage costs. 6.) Rew said to expect
utility expenses to rise next month because of planned manipulation of the
HVAC system done to assist in the cork floor refinishing.
5. Foundation. 1.) Bradberry announced her enrollment in --Leadership
Fayetteville." 2.) Bradberry unveiled plans for the Foundation's new
membership society, The Roberta Fulbright Society, which will recognize
donors at the $500+ level. Proceeds will be half endowment and half for
unrestricted library operations. She noted that this model will allow more
flexibility for the staff.
6. Friends. 1.) Tickets for the Lucinda Williams - Miller Williams event on
October 11 have gone on sale. All revenue will go to the Friends. 2.) The
Friends held a staff appreciation party in July.
7. Building Project. 1.) L. Schaper reported that the City has paid all it
owes to Crossland Construction except for $125,000 kept in retainage. 2.)
Schaper noted that the focus is shifting from completion of the building
to warranty issues. 3.) FPL will be presenting a check to the City at the
September 6 City Council meeting of the money received for the sale of the
Fulbright Building. Schaper invited all Board members to attend this
presentation to the City Council. 4.) C. Rew announced that the building
project is on budget and may come in under budget.
swore
of Trustees meeting was called to order at 4:00 p.m.
in two trustees --Louis Gottsponer and Elizabeth
accept the minutes of the August meeting. M. Roberts
Ferritor moved to approve the budget submission. B. Schaffer seconded. Discussion ensued about the
use of benchmark libraries in the budget proposal. The Board requested that staff make sure to '
define the benchmark libraries in the proposal. At the conclusion of discussion, all voted aye.
11. Foundation by-laws: Tabled by FPLF Board of Directors 8/8/05.
12. New business: 1.) The 2004 audit report was distributed. L. Schaper pointed out that the Library and
Foundation were combined, which is required. C. Rew noted that staff is attempting to implement
those recommendations that are feasible given that FPL is a one accountant operation. L. Gottsponer
requested staff to report on recommendations and progress meeting them. Schaper reported that
auditors recommended a financial policy change which she will bring to the Board. Schaper also
noted that the annual report had been held up pending the audit. She passed out draft copies of the
annual report and requested Board input within 24 -hours. 2.) The revision of Policy PA -19 dealing
with employees' accumulated sick time was discussed. L. Schaper noted that the major change
occurs in item #12, which clarifies when a doctor's note may be requested. M. Roberts moved to
approve the revised policy. L. Brewer seconded. All voted aye. 3.) S. Thorup explained the staff's
plans for two CDBG applications to serve at -risk teens. The service enhancement application would
provide collections, programs, computers and other services for at -risk teens The facilities
improvement application would allow for expansion of the teen computer lab from five stations to up
to 17 stations. D. Ferritor moved and B. Schaffer seconded to approve the submission of CDBG
applications to improve services and facilities for at -risk teens. All voted aye. 4.) L. Schaper
presented a new policy dealing with the procedure for considering building design changes, Policy
FN. Discussion ensued about the evolution of the policy and around certain wording contained
therein. D. Ferritor moved to accept policy FN. E. Jordan seconded. All voted aye. 5.) Staff presented
a revision to Policy MR: Reconsideration of Library Materials. Discussion ensued about the evolution
of the revision. Questions were raised about section 14. Board members asked for amendments in
items 13 and 14. L. Brewer moved to accept revised policy MR as amended. A. de Noble seconded.
All voted aye. 6.) Staff suggested postponing the regular September meeting of the Board, which was
cancelled without objection.
13. D. Ferritor moved to adjourn, M. Roberts seconded, and all voted aye. The meeting was adjourned at
5:20 p.m.