HomeMy WebLinkAbout2005-05-16 MinutesFayetteville Public Library
Board of trustees Regular Meeting
May 16, 2005
Minutes
Prepared by Catherine Rew, C.P.A., Manager of Financial Services
Board Members present: L. Gottsponer, B. Schaffer, A. de Noble, and D. Ferritor. Staff present: L. Schaper , C. Rew.
Board members not present: L. Brewer, M. Roberts. Others present: H. Bradberry and V. Chadick. Press present: Drew
Terry, NWA Times.
The May 16, 2005 Board of Trustees meeting was called to order at 4:05 p.m. by L. Gottsponer.
1. A. deNoble moved to accept the minutes of the March meeting. D. Ferritor seconded. All voted aye.
2. Library Reports. 1.) L Schaper reported that Shawna Thorup has accepted the position of Assistant Director. 2.)
L. Schaper also reported that we are gearing up for Summer Reading. 3.) B. Shaffer reported that the closing
agent for the Fulbright Building was attempting to obtain a signed copy of the escrow agreement and that she is
hoping to have talked to Richard Alexander and have a further report about the possible claim against the library
by the next Board of Trustees meeting. 4.) Schaper reported on problems with cell phone usage in the library and
received several suggestions of ways to handle these. 6.) Schaper noted that the Wal-Mart Story Time Room floor
had been partially replaced and polished and the carpets replaced with soft floor tiles. 7.) Schaper announced
that the security gate has been selected and ordered by MS&R. DeNoble asked if it would be climbable and was
told that it would, she then recommended that staff find out if a light beam could be added that would sound if
someone is too close to the gate.
3. Statistical and Financial Report. 1.) L. Schaper reported that circs are down for this month and it is probably due
to non -renewal of media 2.) Rew reported we are a little behind In book purchases and payments due to new
acquisitions processes, but added that we are catching up.
4. Foundation. H. Bradberry reported that she will be bringing forward Bylaw changes and director nominees next
Board meeting and that a Foundation Board committee is working on establishing policies. Foundation Board
member John Bradberry resigned, and Dottie Wood and Martha Brewer will be coming off the board in August.
5. Building Project. 1.) Rew reported that punch list items are still being completed, and pending needs are being
gathered by staff.
6. TIF. B. Schaffer reported that the State of Arkansas had been added to the lawsuit.
7. New business: Staff presented one new and one amended policy for Board consideration. New policy, FC -4
detailed method of employee reimbursement. D. Ferrite moved to accept this policy as written, A. deNoble
seconded, alt voted aye. Amended policy, NJ, Patron Privacy, was referred back to staff for more work, possibly
listing items retained instead of destroyed, as suggested by attorney V. Chadick and B. Schaffer.
8. At 5:25 p.m. D. Ferritor moved to adjourn. 8. Shaffer seconded. All voted aye. The meeting was adjourned at
5Q5 p.m.
