HomeMy WebLinkAbout2005-04-18 MinutesFayetteville Public Library Board of Trustees Regular Meeting April 18, 2005 Minutes Prepared by Catherine Rew, C.P.A., Manager of Financial Services Board Members present. L Gottsponer, M. Roberts, B. Schaffer, A. de Noble, and S. Singleton. Staff present: L. Schaper , C. Rew. Board members not present L Brewer. Others present: H. Bradberry and V. Chadick Press present: Marsha Melnichak The April 18, 2005 Board of Trustees meeting was called to order at 4:05 p.m. by L. Gottsponer. 1. M. Roberts moved to accept the minutes of the March meeting. B. Schaffer seconded. All voted aye. 2. Library Reports. 1.) L. Schaper reported that the audit field work was complete, and auditors have already indicated a need for a couple of changes, one to have the minutes signed by the secretary, the other to develop a policy for employee reimbursements. 2.) L. Schaper also reported that we have purchased two motorized wheelchairs which, along with the scooter will be paid for with city grantfunds.3.) Library hired Laura Cleveland, for our youth librarian position, she will start in her position on 4/27/05. 4.) Schaper reported that we are continuing the search for an assistant director. 5.) M. Roberts asked about computer classes being offered at the library, Schaper explained that classes are now being taught by a University of Arkansas group. 6.) R. Schaffer requested that information about the Lt. Gov. Rockefeller reading be sent to the Trustees. 7.) Schaffer reported that State Representative Lindsley Smith had obtained funding for both children's and youth summer reading programs for the year beginning 7/1/06. 3. Statistical and Financial Report. 1.) L. Schaper reported the self check stations were now accounting for about 27% of checkouts and that usage throughout the library continued to be up over 2004. 2.) Rew reported that utilities appear to be stabilizing 3.) Rew pointed.out that the balance sheet change significantly since the Blair library building and all Foundation purchased assets were now recorded on the library financials 4. Foundation. H. Bradberry reported on her trip to Baltimore to attend the Association of Fundraising Professionals meeting. Bradberry also reported that the donor signage package is not complete and she will be working with Bob Kohler to complete it. 5. Building Project. 1.) Louis Gottsponer presented a sign to be placed at the Executive Directors discretion in or around her office to recognize her hard work on the Blair Library Building. 2.) Rew reported that punchlist items are being completed, and pending needs are being gathered by staff. At this time the contingency fund contains $292,000 and the pending items list has $413,000 of needs. 6. TIF. B. Schaffer gave a brief history of the Mountain Inn TIF in downtown Fayetteville including: (1) the City Council passed an ordinance establishing the district, (2) library staff prepared and presented a report to Council showing potential losses to the library, (3) City Attorney Kit Williams filing suit against the library and other taxing entities for a declaratory judgment that is not expected until 2006, and finally, (4) the recently passed Act 2231 that will exempt library millage from being captured for future TIF districts. The Mountain Inn TIF will be decided by the courts. Schaffer feels that it is time to concentrate on other issues. 7. New business: V. Chadick reported that a property owner adjacent to 217 E. Dickson is making a claim for damage to a rental house he owns. This property owner met with the current owner of that building and Chadick to propose a solution to this problem. Chadick requested that a Board member be appointed to work with him and L. Schaper on this solution. B. Schaffer volunteered and without objection, the Board accepted her offer. 8. At 5:15 p.m. M.'Roberts moved to adjourn. S. Singleton seconded. All voted aye. The meeting was adjourned at 5:15 p.m. Sacs