HomeMy WebLinkAbout2005-03-21 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
March 21, 2005
Minutes
Prepared by Catherine Rew, C.P.A., Manager of Financial Services
Board Members present: L. Gottsponer, M. Roberts, L. Brewer, A. de Noble, and S. Singleton. Staff present. L
Schaper , C. Rew, M. Raine, & L. Greenwood. Others present: Hope Bradberry. Press present. A Wallworth and Sarah
Terry.
The March 21, 2005 Board of Trustees meeting was called to order at 4:05 p.m. by L. Gottsponer.
1. M. Roberts moved to accept the minutes of the February meeting. A. de Noble seconded. All voted aye.
2. Library Reports 1 ) L Schaper introduced Hope Bradberry, the new Foundation Director of Development 2.) L.
Schaper also reported that the final signage package, containing donor signs is on its way. 3.) Details are being
worked out by former Board of Trustees member Michael Thomas and H. Bradberry to potentially bring Lucinda
Williams for the second annual fund raising event by the Foundation. 4.) Schaper reported that a schedule of
events will be included in the board packet from now on so Trustees will be more aware of events.
3. Statistical and Financial Report. 1.) L. Schaper reported that the total checkout figure is correct She noted that
the breakdown between children's and adult is estimated. Also, she reported that a total self check figure is
unavailable this month. 2.) Schaper also reported that although the count is lower than in past years, we believe
it is more accurate, since it is only being counted at one door. A people counter was installed shortly after
January 1 that is supposed to handle many people at one time. 3.) Schaper noted that holds are up 52% for the
year and ILL requests are up 61%, both of these items are very staff intensive services. 4.) Rew reported that the
entire operating request to the Foundation had been received in February, as well as a substantial amount of the
request from Friends.
4. Foundation. H. Bradberry reported that at the end of one week on staff she had almost completed going through
all Foundation files, and is working on the annual campaign.
5. Building Project. 1.) Schaper. reported that front doors have been working properly since the sign on the door push
bars was changed and the report on the doors appeared in the newspaper; staff is therefore recommending no
action on that item pending further evaluation. 2.) We had two children at different times climb over the railing
on the terrace. We have changed the signage to require active supervision and are working on a solution to the
problem. 4.) Staff will be meeting with all interested parties on Monday, March 28, to discuss a solution to the
problem with the cork floors. 5.)' Contractors are working on a solution to the PVC ceiling issues. 6.) Sam
Palmer; Facility Manager, is working on the specs for the CCTV.
6. TIF. Schaper reported that on Friday, March 11 the AG declined to comment on our question on whether the
library millage should be included in the designation of the applicable ad valorem rate. Therefore, we spoke to
the City Council last Tuesday to share the facts as they related to the library. Schaper expressed her appreciation
to the city council members who expressed their support for funding the library in future years She said the
trustees felt that the redevelopment of the Mountain Inn is a needed and welcome project. She further reported
that on Wednesday, March 16, V. Chadick was served with the paperwork on the declaratory judgment that was
filed against the library etc. Next steps will be to sit down with V. Chadick to develop recommendations for the
next Board meeting These recommendations would most likely be consistent with the Board's position that the
library millage should not be included in the designation of the applicable ad valorem rate.
7. Proposed Budget. This item was pulled from the agenda.
8. Library Planning Consultant. Schaper contacted Providence Associates to further discuss their proposal. The
estimated cost at this time is $10,000, which is $3,000 higher than originally anticipated. In addition, only one
public meeting was projected. Board trustees felt that more than one public meeting will be needed and
instructed Schaper to continue working out details.
9. New business: Schaper noted that the contract for the art consultant is in the works and that it is time to select a
committee. Anne de Noble volunteered to serve as the Board of Trustees representative. M. Raine and L.
Greenwood presented the staff recommendation for a book on tape under reconsideration—The Breadwinner. They
recommended that the item remain in the childrens' collection. After discussion, L. Brewer moved to accept the
staff recommendation; M. Roberts seconded it, all voted aye. Schaper presented revisions to Policy NC the
Customer Code of Conduct. M. Roberts moved to accept the recommended revisions, S. Singleton seconded, all
voted aye. Schaper presented a new policy, ND Children in the library. S. Singleton moved to adopt this policy as
presented, L. Brewer seconded, all voted aye. Schaper presented new policy CC Trustee Emeritus, at the meeting
she handed out a revision to this recommendation, M. Roberts moved to adopt the revised policy, A. de Noble
seconded, all voted aye.
10. At 5:40 p.m. S. Singleton moved to adjourn. L. Brewer econded. All voted aye. The meeting was adjourned at
5:40 p.m. f
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