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Home My WebLink About2005-02-21 Minutes1 Fayetteville Public Library Board of Trustees Regular Meeting February 21, 2005, 2005 Minutes Prepared by Catherine Rew, C.P.A., Manager of Financial Services Board Members present: D. Ferritor, M. Roberts, L. Brewer, A. de Noble, and S. Singleton. Staff present: L. Schaper & C. Rew. Other's present• V Chadick, Library Counsel. Press present: C. Morasch and Sarah Terry The February 21, 2005 Board of Trustees meeting was called to order at 4:10 p.m. by D. Ferritor. The Oath of Office was administered to Roberts, Singleton, deNoble and Ferritor by Judge Rudy Moore. 1. S. Singleton moved to accept the minutes of the December meeting. M. Roberts seconded. All voted aye. 2. Library Reports. 1.) Schaper reported that an offer was made to a children/YA librarian and we await her response. 2.) L. Schaper also reported that we were interviewing candidates for the Assistant Director position. A. deNoble commented on the professionalism, courtesy & friendliness of the library staff. M. Roberts asked about the meeting room set up and take down procedures. Schaper explained that we preferred to have staff do this to protect our furniture. 3. Statistical and Financial Report. 1.) L. Schaper reported that the total checkout figure is correct. She noted that the breakdown between children's and adult is estimated. Also, she reported that a total self check figure is unavailable this month: 2.) Rew reported that we are closer to budget than it looks on materials purchases, because staff is a little behind in posting due to implementation of the Polaris acquisitions software module. 4. Building Project. Schaper reported that progress is being made on the completion of punch list items. Rew suggested that the shaded areas on the progress worksheet be dropped for ease of reading, since all city monies have been spent. Board agreed. 5. TIF. V. Chadick reported that there was no news on this front, still no AG opinion. He suggested that the Library Board watch what action the city takes in a proposed lawsuit against the assessor regarding the identification of the ad valorum taxes. 6. Financial Policies. L. Brewer moved to adopt Policies FA -1 through PA -83 as presented, M. Roberts seconded the motion. After discussion, all voted aye. Staff was asked to come back with a plan on periodic inventory by managers. 7. Art Consultant. Schaper reported that the Art Committee recommended Jack Becker with Forecast Public Artworks as the art consultants because of their expertise in forming collection policies. A. deNoble moved to accept this recommendation, L. Brewer seconded, all voted aye. 8. Library Planning Consultant. Schaper reported only two proposals received. Both sound good, but there was insufficient time to have in-depth interviews with the individuals that would be working with us. M. Roberts moved to allow L. Gottsponer and L. Schaper to make a final decision, after gathering more information. S. Singleton seconded, all voted aye. 9. New business: Schaper presented proposed revised policy LM, changing the renewal period for DVD's, Film, and CD's from the two renewals currently allowed to no renewals. Singleton asked if fines would be waived for a time. Schaper and Rew explained that this would not happen until April 1 and that we would have signs and newsletter notification prior to that. L. Brewer moved to accept this policy, M. Roberts seconded, all voted aye. Schaper presented Policy PA -2 to define benefits for part-time employees and how to calculate them. Board members requested some changes for clarity. S. Singleton moved to accept this policy as amended, L. Brewer seconded, all voted aye. Schaper presented the options for changes to the front doors, the three options were revolving, smaller dual slider, and manual opening. No recommendations were made. Schaper also represented the recommendation for a security gate change to be paid for by MS&R, for reported that staff had not seen this gate yet. Board instructed Schaper to use her judgment in accepting this solution. Schaper requested that the board allow staff to have a "Food for Fines" week. Board felt this was appropriate, so staff will get this scheduled. Ferritor asked Schaper to offer condolences to the family of long time board member Mary Parsons. 10. At 5:55 M. Roberts moved to go into executive session, L. Brewer seconded, all voted aye. Personnel items were presented by L. Schaper. 11. At 6:09 p.m. M. Roberts moved to come out of executive session. L. Brewer seconded. All voted aye. 12. M. Roberts moved to create a trustee emeritus status. L. Brewer seconded. All voted aye. 13. At 6:10 p.m. M. Roberts moved to adjourn. L. Brewer seconded. All voted aye. The meeting was adjourned at 6:11 p.m.