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HomeMy WebLinkAbout2005-01-17 MinutesFayetteville Public Library Board of Trustees Regular Meeting January 17, 2005 Minutes Prepared by Catherine Rew, C.P.A., Manager of Financial Services Board Members present: L. Gottsponer, D. Ferritor, M. Roberts, L. Brewer, A. de Noble, B. Schaffer, and S. Singleton. Staff present: L. Schaper & C. Rew. Other's present: V. Chadick, Press present• C Morasch and Sarah Terry The January 17, 2005 Board of Trustees meeting was called to order at 4:05 p.m. by L. Gottsponer. 1. M. Roberts moved to accept the minutes of the December meeting. L. Brewer seconded. An voted aye. 2. M. Roberts nominated Dan Ferritor for Vice President and all other officers remaining the same. S. Singleton seconded, all voted aye. The 2005 officers are President, Louis Gottsponer; Vice President, Dan Ferritor; Secretary, Lorraine Brewer; and Treasurer Anne de Noble. 3: Library Reports. 1.) Schaper also reported that a number of resumes have been received for the children's librarian opening and telephone interviews will begin next week 2.) L. Schaper noted that the library suffered a major power outage Saturday night, Jan. 15th 3.) L. Gottsponer reported that a search committee had been named to search for a new Foundation director, both he and Schaper are serving on that committee 4.) Schaper reported that Technical Services manager, Sarah Houk was currently at the ALA meeting where she gave a talk on RFID. 4. Statistical and Financial Report. 1.) L. Schaper reported that the library had received the equivalent of 7 FTE;s in volunteer time for 2004 2.) L. Schaper reported the final circulation count for 2004 at 718,000. 3). C. Rew reported that $70,000 of the expenditures authorized in December would be reported and completed in 2005 4.) C. Rew further reported that all city money has been expended on the Blair library building and that the library had given the city a check for $516,851.42 to pay the December construction bill. 5.) The Board of Trustees directed Rew to add Dan Ferritor to the signature cards for all library accounts and to remove Michael Thomas. 5. C. Rew presented the revised budget for 2005, A. deNoble moved to accept it, L. Brewer seconded, all voted aye. 6. TIF. V. Chadick reported that the AG had issued an opinion on the school taxes, but not on library taxes yet. 7. Financial Policies. L. Schaper presented a set of financial policies, these will be discussed at a later date. 8. Building changes to Blair Library Building. Schaper identified "building and grounds changes" for possible policy development. She brought up a situation that illustrates the need for such a policy. We are receiving complaints from genealogy patrons about the noise from the YA/teen area. She said that closing the small opening between the two areas would help and would allow for the addition of 3 or 4 badly needed YA computers. She explained the area is being used much more than anticipated. After much discussion about how and by whom these decisons are made, D. Ferritor moved and M. Roberts seconded to make no changes to the building or grounds without a request from the Library Executive Director and approval by the Board of Trustees. L. Schaper will research existing policies from other institutions. 9. Other business: S. Singleton asked if it is time to examine the Foundation for "best practices" as they are about to hire the third director. Gottsponer pointed out that both he and Schaper are on the selection committee and that the Board of Trustees could require any amount of benchmarking or reporting at any time. After discussion, it was decided that this should be included in our upcoming long range planning. 10. At 5:40, M. Roberts moved to adjourn, D. Ferritor seconded, all voted aye..