No preview available
HomeMy WebLinkAbout2004-01-19 MinutesFayetteville Public Library Board of Trustees Regular Meeting January 19, 2004 Prepared by Steven Thomas, M.L.S., Director of Operations Board Members present: M. Thomas, S. Singleton, L. Brewer, A. de Noble, and L. Gottsponer. Staff present: L. Schaper, S. Thomas and C. Rew. Others present: V. Chadick, B. Kohler (owner's representative), H. Earnest (City of Fayetteville), S. Terry, Morning News. The January 19, 2004 Board of Trustees meeting was called to order at 4:05 p.m. 1. L. Brewer moved to accept the minutes of the previous meeting, M. Thomas seconded, all voted aye. 2. Officer elections: S. Singleton nominated A. de Noble for Treasurer. M. Thomas seconded. All voted aye. M. Thomas moved that all other officers be re -appointed. A. de Noble seconded. All voted aye. 3. Financial Reports: C. Rew noted that the budget had been mostly zeroed out on the expense side. She reviewed the balance sheet and profit and loss statements_ S. Singleton asked about the professional services line item, which C. Rew explained comprised of our services through Doxa, our legal fees, and the library appraisal. 4. Management Reports and statistics: 1.) S. Thomas reviewed the progress of the Polaris installation, including successful processes and future challenges; 2.) New Manager of Reference Services Michele Raine was introduced; 3.) L. Schaper noted that library circulation was over 644,000 for 2003 and said that the second day in January of 2004 had exceeded 3,000 checkouts; 4.) She noted that customer visits had shown less of an increase in 2003 than in previous years, but were still up over 2002; 5.) L. Gottsponer asked S. Thomas about library turnover. S. Thomas stated that it had increased each year. 5. Building Report: 1.) B. Kohler stated that the brickwork on the exterior of the building had mostly been completed and that interior sheetrock was well underway on the upper floor; 2.) B. Kohler discussed progress on the signage package; 3.) B. Kohler and the library board discussed future traffic patterns around the library site and the prospects for additional stop signs and/or traffic lights. 4.) M. Thomas and B. Kohler discussed the most recent use of the contingency fund — a change order for the glass of the staircase. 6. Foundation By -Laws: V. Chadick noted that the by-laws were basically the same as at the last board meeting, except that on page 18 there is now a distinction between full and partial terms. M. Thomas moved to accept the by-laws as written. L. Brewer seconded. All voted aye. 7. Building Sale: H. Earnest asked that the library hold one more public input meeting for the sale of the building. Currently, this is scheduled for Thursday, January 29th at bpm. He also stated that it was his hope that the City staff would be able to have a complete report and formal recommendations for the second City Council meeting in February. 8. Opening Day Celebrations: L. Schaper briefly discussed the progress that has been made on this front. 9. Foundation Board Member: L. Schaper noted that the FPL Foundation had voted to recommend that Mary Ella Earle be approved to their board of directors. S. Singleton moved to accept the recommendation. M. Thomas seconded. All voted aye. 10. Opening Day Collections: L. Schaper noted the importance of developing an extensive opening day collection and the options for doing so — including funds from the Friends of the Fayetteville Public Library and utilizing the book endowment fund. V. Chadick noted that he thought it would be possible to spend the funds from that account then dissolve at some point in the future if that proved to be the proper action. However, he said that he wanted to more fully study the issue before making a final recommendation. S. Singleton noted that if this course of action were followed that he hoped substantive purchases would be made from the funds; L. Schaper agreed. 11. Grant from the Arkansas Arts Council: L. Schaper noted that FPL was considering submitting an application that would allow for current Manager of Volunteer Services Bob Ford to serve as an FPL artist -in - residence. M. Thomas moved to support the grant application. L. Brewer seconded. All voted aye. 12. Adjournment: M. Thomas moved to adjourn at 5:40pm. L. Brewer seconded. All voted aye.