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HomeMy WebLinkAbout2003-11-17 MinutesFayetteville Public Library Board of Trustees Regular Meeting November 17, 2003 Prepared by Catherine Raw, C. P.A. 1 Board Members present: M. Thomas, S. Singleton, L. Brewer, A. de Noble, L. Gottsponer and B. Shaffer, absent M. Roberts. Staff present: S. Thomas and C. Raw. Others present: V. Chadick, B. Kohler (owner's representative), Susan Porter (Fayetteville Free Weekly), Dan Craft (Morning News) and Adam Wallworth NWA Times. The November 17, 2003 Board of Trustees meeting was called to order at 4:00 p.m. 1. L. Brewer moved to accept the minutes of the previous meeting, M. Thomas seconded, all voted aye. 2. Consolidated Management Report: 1.) S. Thomas reported on an awesome job by Sarah Houk in implementing the new Polaris software system; 2.) Also, he noted that an order has been placed for the adaptive technology equipment. This equipment will cover both speech and vision technologies. 3. Financial Report: 1.) C. Raw reported that computers had been ordered and received to keep the computer lab open after Gates computers are returned to county, 2.) Polaris system payments are on track. 4. Statistical Report: 1.) S. Thomas noted that the number of patrons using the library regularly -has continued to increase. 5. Building Report: 1.) B. Kohler reported that this is a big week with glass, stairs, and precast being started. 2.) Dry -in date was not met, but should not extend move In date; 3.) Stop light at Mountain and School will probably not happen, a stop sign will be considered after the master plan has been developed; 4.) C. Raw reported that there will be some changes in the library report due to the addition of the offsite Improvements to the Crossland Contract. 6. Foundation By-laws: V. Chadick handed out a first draft of proposed changes, but. reported that additional items are being developed and a final draft will be presented at the next board meeting. 7. Policy Amendment: S. Thomas presented two policy amendments: 1) customer responsibilities amendment to Include opening and disclosing contents of any bags. etc., and 2) use of the library for display amendment to include community bulletin board and publication distribution. Both items were referred to V. Chadick for review and will be considered in December. I 8. Reciprocal borrowing agreement with WCLS: M. Thomas moved to accept recommendation of staff, L. Brewer seconded, all voted aye. 9. Adjournment— M. Thomas moved to adjourn, S. Singleton seconded, all voted aye. The meeting adjourned at 5:10 p.m.