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HomeMy WebLinkAbout2003-10-20 MinutesFayetteville Public Library Board of Trustees Regular Meeting October 20, 2003 Prepared by Steven Thomas, M.L.S. Board Members present: M. Thomas, S. Singleton, L Brewer, A. de Noble, L. Gottsponer and M. Roberts, absent B. Schaffer. Staff present: L. Schaper, S. Thomas, L. Greenwood and C. Rew. Others present: V. Chadick, H. Earnest, B. Kohler (owner's representative), Leanne Larson (MS&R), Sean Wagner (MS&R), Susan Porter (Fayetteville Free Weekly), and Jeff Smith (Morning News). The October 20, 2003 Board of Trustees meeting was called to order at 4:07 p.m. 1. S. Singleton moved to accept the minutes of the previous meeting, L. Brewer seconded, all voted aye. 2. Consolidated Management Report: 1.) Schaper noted that the library had received more than sbcty applicants for its vacant reference librarian position; 2.) S. Thomas noted an upcoming volunteer project in which they will stamp and sticker the FPL collection; 3.) The library board congratulated Schaper on her October 12 profile in the Arkansas Democrat Gazette; 4.) S. Thomas discussed Banned Books Display in the main library; 5.) L Schaper discussed her recent presentation at Syracuse University in which she received their 21e1 Century Librarian award; 8.) L Schaper noted the upcoming dates for the FPL Board retreat 3. Financial Report C. Rew noted that she had made minor adjustments to the budget and that monthly adjustments would likely occur through the end of the year in order to ensure that funds are properly allocated between accounts. 4. Statistical Report: 1.) S. Thomas noted that the number of patrons using the library regularly has continued to increase; 2.) L. Schaper noted the huge increase in Summer Reading Program participants that has occurred over the last several years. 5. Building Report: 1.) B. Kohler noted the installation of roof HVAC units and the roof of the main reading room; 2.) S. Wagner discussed handicapped parking spaces in the new building and the formula by which the number was determined; 3.) C. Rew discussed the state of the project contingency fund. 4.) S. Singleton and S. Wagner discussed security features of the new library; 5.) The potential need for a traffic signal at the comer of School and Mountain Streets was discussed; 6.) M. Roberts moved to approve and L. Brewer seconded a motion to approve the two items—utility burial on West Street and low voltage contract amendment to the Crossland contract—that will go before the City Council at their next session. All voted aye. 6. Library Furnishings: 1.) S. Wagner and L. Larson described the process by which library staff and MS&R representatives had made recommendations for furniture choices; L Larson also pointed out fumiture samples that represented potential choices; 2.) M. Thomas asked about library chairs and seating - especially the selection of the Thomas Moser chair versus the Dakota Jackson chair, L Schaper and S. Wagner expressed confidence in Thomas Moser—both in terns of design and quality; 4.) S. Singleton described concerns about the aesthetics and design of the Eames chairs in the main lobby; S. Wagner and L. Larson provided their rationale for the selection. M. Thomas moved to accept staff and MS&R recommendations for the furniture; A. De Noble seconded. All voted aye. 7. Sale of Old Building: 1.) L. Schaper reviewed next steps on selling the building and discussed the upcoming formation of a committee consisting of library staff, board members, city staff, city council members, and the public; 2.) L Gottsponer noted that the City Council would decide if it wishes to keep or sell the west building. 8. Foundation By-laws: L. Schaper reviewed changes to the Foundation bylaws that the FPL Foundation requested. L. Schaper recommended a process for nominating and appointing new directors as the Foundation did not feel it was their role to do so. Vince Chadick will review these changes and incorporate into the bylaws for the next meeting. 9. Adjournment - M. Roberts moved to adjourn, S. Singleton seconded, all voted aye. The meeting adjoumed at approximately 8 p.m.