HomeMy WebLinkAbout2003-09-15 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
September 15, 2003
Prepared by Catherine Rew, C.P.A.
Board Members present: M. Thomas, S. Singleton, L. Brewer, A. de Noble, and B. Schaffer, absent L. Gottsponer and
M. Roberts. Staff present: L. Schaper, S. Thomas, and C. Rew. Others present: V. Chadick, R. Wood, H. Eamest,
B. Kohler, Adam Wallworth (Northwest Arkansas Times), Susan Porter (Fayetteville Free Weekly), and Anthony
Childress (Moming News).
The August 18, 2003 Board of Trustees meeting was called to order at 4:05 p.m.
1. S. Singleton moved to accept the minutes of the 8/18/03 meeting, L. Brewer seconded, all voted aye.
2. Consolidated Management Report: 1.) Schaper announced a donation of approximately 650 new
condition, first edition books from John and Joan Watkins, who have retired from the UA and are moving to
North Carolina. 2.) Staff interviewed several candidates for the reference librarian position that will soon be
open 3.) Schaper reported on a very positive meeting w/WCLS staff. All parties concurred that courier service
and borrowing between libraries is desired. WCLS staff will meet with county librarians and then with FPL staff
to Iron out the details of service. Recommendations will be made to FPL and WCLS boards. 4.) Schaper
reported the purchase of 3 APC units that will power our servers and circulation workstations for up to one
hour if the power is out. 5.) Schaper also cautioned that Circulation increases will slow down because of a
policy change In the number of items that can be checked out at one time. 6.) S. Thomas reported that a
record number of patrons -25,000 out of 35,000 cardholders— were using the library over the past 12 months.
3. Financial Report: S. Singleton asked about the status of county reserves, Rew reported on meeting with
county officals who feel there is no reserve. Rew recommends looking at this again after the end of the year.
4. Foundation Report: R. Wood reported that the Foundation Board appointed Kay Pickett and Jane Gearhart
to work on recommendations for bylaw improvements with a FPL Trustee. The items include term limits,
officer titles, annual meeting time, and officer elections.
5. Building Report: B. Kohler reported lots of positive feedback from the general public about the topping out
event. Ongoing issues Include pricing of low voltage conduit by Beaver Electric and trenching and moving
power lines by SWEPCO. Both of these issues are expected to be finalized soon. S. Singleton commented
on the attention to small details being shown, specifically the puppet theater. M. Thomas complemented
Crossland for the eye to detail and safety for the topping out.
6. Topping Out Ceremony: Schaper commended Georgia Kunze for organizing an outstanding event.
Crossland Construction did a great rob preparing the site. The event gave Crossland Construction Company a
deeper understanding of what the new library means to the community, as they had not been present at the
groundbreaking.
7. Sale of Old Building: H. Earnest gave a brief synopsis of the ordinance and what we are asking the council
to do in waiving ordinance 43-58. He stated that it is the intention for the city and library board to work in
conjunction to dispose of this property, acting In lockstep. Schaper presented a worksheet with staff
assumptions on the sale to the Board for discussion and input. Eamest reported that if council approves this
request, he and Schaper would work together to craft a process that is acceptable to both the city and the
Library Board.
8. At 5:22p.m. A. de Noble moved to adjourn, B. Schaffer seconded, all voted aye.
