HomeMy WebLinkAbout2003-07-21 MinutesFayetteville Public Library •
Board of Trustees Regular Meeting
July 21, 2003
Prepared by Catherine Rew, C.P.A.
Board Members present: L. Gottsponer, M. Thomas, S. Singleton, L. Brewer, M. Roberts, and B. Shaffer. Absent was
A. deNoble. Staff present L. Schaper, S. Thomas, B. Ford, S. Houk, and C. Rew. Others present: V. Chadick, T.
Walker, Neil Shipley, B. Kohler, Adam Wallworth (Northwest Arkansas Times), and Anthony Childress (Morning News)
The July 21, 2003 Board of Trustees meeting was called to order at 4:05 p.m.
1. S. Singleton moved to accept the minutes of the 6/16/03 meeting, M. Thomas seconded, all voted aye.
2. Consolidated Management Report: 1.) L. Schaper reported on a very active busy month. CIP budget was
completed, operating budget was prepared, and numerous major purchases were researched. 2.) Schaper
also reported on meeting with many vendors at ALA in Toronto. 3.) Schaper announced to the Board that our
own employee, Bob Ford would have his first book published, available for purchase on 9/29/03. It has
already been selected as one of Bames and Noble 'best new novels for fall 2003 (nationwide). Bob will do a
book signing here at the library, time and date to be announced later. 4.) S. Thomas explained to the Board
that the 'Adopt a Shelf' program would allow a volunteer to come in at their convenience to straighten a shelf
and put it back in order. This takes a lot of staff time currently. 5.) Thomas also explained a change in
number of AV checkouts allowed due to numerous stolen materials that required police intervention. 6.)
Schaper reported on a substantial gift of materials received from the University of Arkansas.
3. Financial Report: C. Rew presented the current statements.
4. Counsel Report: V. Chadick presented the check to settle the geotech problems from Grubbs, Hoskins. This
check will be tumed over to the city for use on the new building. Chadick also reported on the latest
information on CIPA. He contacted Jennifer Synder at the FCC and was told that it would not go into effect
before 7/18/03 and is not in effect now, and will not be in effect until a plan is issued in August with ample lime
to implement. It appears that the ruling Is intended for visual media, not text.
5. Building Report: Bob Kohler reported that 95% of the concrete has been poured and we have an good
sense of the space. The critical path is changing from concrete to interior systems. Exterior studs will begin
next week.
6. Topping Out Ceremony: Schaper proposed that the date be changed to 9/13/03 to accommodate
Crossland's corporate retreat. The board approved this date with no vote.
7. Sale of Old Building: Schaper reported that a letter would be sent to the City Council urging that the building
be sold and the proceeds be used for the new building. This should be on the council agenda in August.
8. Logo Presentation: Tim Walker from DOXA made a 30 -minute presentation with logo ideas, with a
recommendation by his staff and the library logo team and Meyer, Scherer, and Rockcastle, for one of the
offerings. Schaper recommended trade marking this logo if it selected. Schaper further reported that a
decision was needed on the font, so it could be used for the name in precast on the front of the building. M.
Thomas moved to accept the recommendation of DOXA for the logo and to accept the recommended
font, Mrs. Eaves Small Caps. S. Singleton seconded, all voted aye.
9. Automated System: Schaper reported on the progress of the search for a new automated system and asked
that the board approve the funds needed to purchase the system when a final decision is reached. M.
Roberts moved that an amount not to exceed $140,000 be approved for the purchase of an automated
system, L. Brewer seconded, all voted aye.
10. Planning Retreat: Schaper reported that Anders Dahlgren is proposing to come for one three day session,
with the possible dates being: Oct. 2-4, Oct. 30- Nov. 1, or Nov. 6-8. The date will be decided after everyone
checks his or her calendars.
11. 2004 Operating Budget: Schaper and Rew presented and explained the 2004 operating budget, reminding the
board that this budget would include time in both the old and the new buildings, and a period of time closed.
After brief discussion, B. Shaffer moved to approve the budget, S. Singleton seconded, and all voted aye.
12. At 6:20 p.m. the Board moved to executive session. At 6:30 p.m. the Board reconvened. M. Thomas moved
to change the title of the director to executive director, L. Brewer seconded, all voted aye. At 6:31 p.m. M.
Thomas moved to adjourn, S. Singleton seconded, all voted aye.