HomeMy WebLinkAbout2003-06-16 Minutes( Fayetteville Public Library Board of Trustees Regular Meeting MINUTES June 16, 2003 Prepared by Catherine Rew, C.P.A. Board Members present L. Gottsponer, M. Thomas, S. Singleton, and A. de Noble. Absent were M. Roberts, B. Schafer, and L Brewer. Staff present: S. Thomas and C. Rew. L. Schaper absent. Others present: V. Chadick, R. Wood, Adam Wallworth (Northwest Arkansas Times), and Anthony Childress (Moming News) The June 16, 2003 Board of Trustees meeting was called to order at 4:00. M. Thomas moved to accept the minutes of the 5/19/03 meeting, A. deNoble seconded, all voted aye. Consolidated Management Report: 1.) S. Thomas reported that the Director's report and the Assistant Director's report from this point forward will be combined since there is a lot of overlap. 2.) Thomas further reported that the past month has been dedicated to research and meetings on catalog providers. 3.) Fayetteville Public Library was given "special mention" with four other libraries for the Gale/ Library Joumal Library of the Year Award. This is, in essence, a "runner-up" status. This was accomplished with per capita spending levels of less than $25 for Fayetteville Public Library, compared to the others ranging from $60 to $108. 4) S. Singleton asked about the possible docent program, Thomas explained that this would be necessary due to the probable volume of tours desired in the new facility. 5) Thomas stated that the Fayetteville Public Library in the five months just ended had reported the same volume of business as in all of 1997. )Financial Report: C. Rew reported that the supplies expense item was of concem due to the replacement of a number of computer and computer related items. Most of this equipment is now out of warrantee. Foundation Report: R. Wood reported that the sand blasted glass donor wall that is to be in the new library can hold 3,000 or more names and would accommodate everyone that makes a donation to the building project. She further reported that the "topping out" ceremony would be in the fall, possibly as early as August 23rd. Under consideration is a beam that all the attending public will be encouraged to sign. Building Report: Bob Kohler reported that decorative screens on the parking garage, the first decorative items, are in place. We are almost at the halfway point from a time standpoint, but only at the 1/3'd point on funds expended. The entire first floor should be poured by the next couple of days and masonry work started today. S. Singleton requested another tour of the building; Kohler will schedule that as soon as the top level is accessible. A. de Noble asked about the cost of replacing urinals if the waterless ones became unacceptable. Rew replied the cost would be in the ballpark of $7,000 to $8,000. Sale of Old Building: Gottsponer reported on a meeting with mayor and city staff to begin discussions of this issue and indicated that more meetings will be forthcoming. Capital Improvement Project: S. Thomas presented the CIP budget for 2003. M. Thomas moved to accept this budget, S. Singleton seconded, all voted aye. Counsels Report: V. Chadick reported that the language of the release statement was still being worked on with Grubbs, Hoskins attorneys. A. de Noble moved to adjourn, S. Singleton seconded, all voted aye. Meeting was adjourned at 5:00.