HomeMy WebLinkAbout2003-05-19 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
MINUTES
May 19, 2003
Prepared by Catherine Rew
Board Members present: L. Gottsponer, M. Thomas, L. Brewer, S. Singleton, M. Roberts, A. de
Noble, aid B. Schaffer. Staff present: L Schaper, S. Thomas, C. Rew. Others present Tim
Walker, V. Chadick, Judge Rudy Moore, Adam Wallworth (Northwest Arkansas Times), and
Anthony Childress (Morning News)
The May 19, 2003 Board of Trustees meeting was called to order at 4:10.
Swearing In: Judge Rudy Moore presided over the swearing in ceremony for reappointed Board
of Trustees members, Michael Thomas, Lorraine Brewer, Maurice Roberts, and Beverly Shaffer.
Director's Report: 1.) L. Schaper reported that the month had been consumed with moving the
conveyor contract forward, with a contract now negotiated and about to go to City Council on June
3.. 2.) Brewer requested an update on the firewall and filtenng problems. Schaper reported that
we were using a borrowed firewall from the city with trial filtering software. She further reported
that the firewall we are purchasing to be installed later this month will move with us to the new
library. 3.) Schaper also reported on the progress of valuing art work currently owned by the
library.
Assistant Director's Report: S. Thomas reported on meetings with and research into various
library automation system vendors. Thomas also noted an ongoing weeding project to keep the
collection current.
Financial Report: C. Rew noted no matters of concern with the budget at this time
Building Report: Bob Kohler was absent.. Schaper noted changes and additions to the
worksheets provided on the building project and briefly explained how we use the worksheets. L.
Schaper resented a revised contract for the Tech Logic conveyor system, adding a book check in
module that will maximize the value of this piece of equipment. The contract price changed from
$355,000 to $395,000, changing the payback from 11-12 years to 3-4 years. Singleton moved to
accept this revision, Brewer seconded all voted aye. Schaper pointed out that this commits us
to RFID technology. Singleton noted the non -monetary advantages of this equipment to patrons
and staff—these include getting books back on the shelves faster, easy dnve-up book drop, fewer
repetitive motions and staff available for more value-added activities. Schaper noted that we
should expect bugs and problems in the initial start-up ofihe conveyor and auto -check-in system.
She said that the component that places the books on the carts is not be purchased as she and
Steven have seen problems with it in other libraries.
Sale of 217 E. Dickson Street: L. Schaper reported speaking to L. Gottsponer, Mayor Coody and
various city staff about the next steps in the building sale. A group comprised of library staff, board
and City representatives will meet to discuss the issues of the building sale and how to address
them.
Identity Package: T. Walker thanked the Board of Trustees for taking the time to talk to him. He
reported that the initial timeline has been modified in order to speak to more of the general public
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and the architects. He reported talking to all board members, four staff focus groups, and
interviewing many in the general public, both patrons and non patrons. He reported on any
perceived value of the existing logo, especially the sense of transformation. He talked about the
perceptions of what a library is or should be in our community and the lack of awareness of some
of the services FPL offers. He suggested on-going marketing to reach those non-users. Pre-
design work has begun and a logo presentation is anticipated by July board meeting.
CIP: P?elimmary CIP items were presented. The final CIP budget will be presented to the Board
at the June meeting as it has to be turned into the City on June 26.
Mediation: V. Chadick reported that the Library and City reached an agreement in principle with
the engmeenng firm of Grubbs, Hoskyns, Barton & Wyatt, Inc. to settle a dispute that had arisen
relating to the project of construction of the new library building. The Library and City have agreed
to release any potential claims against the engineering firm, relating to geotechnical studies/work
performed on the project site, in exchange for consideration with a total monetary value of
$105,000. Chadick recommended that the Board of Trustees vote to approve the terms of this
settlement and to recommend the City of Fayetteville do likewise. A discussion followed. B. •
Schaffer moved to accept this recommendation, M. Thomas seconded, all voted aye.
Schaper explained that these funds would go back into the library building fund at the city and
would be expended on this project.
S. Singleton moved to adjourn, M. Roberts seconded, all voted aye. Meeting was adjourned
at 5:40.
