HomeMy WebLinkAbout2003-03-17 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
March 17, 2003
Prepared by Catherine Rew, C.P.A., Manager, Financial Operations
Board members present: L. Gottsponer, M. Roberts, L. Brewer, and M. Thomas. Absent were B. Schaffer, A. de
Noble, and S. Singleton. Staff present: L. Schaper and C. Rew, S. Thomas. Also present were Bob Kohler, Owner's
Representative; Rebecca Wood, Foundation Director, Sean Wagner, MS&R LTD, Jim Foster, Architect, Matt
Lawrence, WCLS Board; and Library counsel Vince Chadick. Press present included the NWA Times and Anthony
Childress of the Moming News.
The meeting was called to order at 4:00 by L. Gottsponer. M. Thomas moved to approve the minutes; M. Roberts
seconded. All voted aye.
Director's Report: 1.) L. Brewer requested elaboration on the Arkansas Community Forestry Grant, Schaper
explained that we would be applying for a grant to cover the $60,000 for structural soils and that a similar grant was
funded for the Dickson Street enhancement project last year. 2.) M. Thomas asked staff to check on the volunteer of
the month letter for the current month since he has not yet seen it 3.) Schaper reported that Georgia Kunze provided
research to the Fayetteville School District on a book that a local parent has asked to be removed from school
libraries.
Assistant Director's Report: 1.) M. Roberts asked about the adequacy of our virus protection. S. Thomas reported
that this has not been a problem with our current virus software. 2.) L. Gottsponer asked if we were still gathering
information for discussion of our future relationship with WCLS, Thomas reported that this was nearing completion.
Financial Report: 1.) C. Rew requested board approval to establish an account with Gamer Asset Management in
order to deal with funds no longer managed by the Foundation. M. Roberts moved and L Brewer Seconded to
establish an account with Gamer Asset Management to handle the Book Endowment Funds. All voted aye.
Building Project:
.1. Owner's representative report: B. Kohler reported that the building Is changing rapidly now, the arches are now
visible. Crossland Construction is projecting a late July of 2004 completion date.
2. Foundation: R. Wood reported changes In accounting reports and procedures. An outside accountant is now
keeping the books and is working with both R. Wood and library accountant to streamline and clarify reports. She
also reported progress on budget development.
3. Opening Day Celebrations: L. Schaper and R. Wood presented an event -planning proposal to the Board stating
that more details would be forthcoming.
4. Architect's Report: Sean Wagner reported on the sustainable resource meeting scheduled with David Glasser
on 3/19/03 to discuss our project for inclusion in his book. The book will include about 8-10 pages on our project.
He reported that 97% of total waste generated has gone to other than a landfill. This would be the equivalent of
Razorback Stadium filled 18 feet deep. The water we will save each year would fill 4 Olympic size swimming
pools, or would be one gallon of water for every circulation from the library. Wagner also reported that there are
at least 3 companies selling waterless urinals now, so we will have a selection.
6. Sale of existing building: Schaper reported that about 20 people attended the first Washington -Willow
Neighborhood meeting, including 2 aldermen. The group brainstormed acceptable and unacceptable uses of the
building and requested two additional meetings. Those have been scheduled for 8:30, March 24th and 2:00,
March 28th in the library community room.
6. Investment policy:, M. Thomas moved and M. Roberts seconded a motion to allow the staff to amend the
city Investment policy to substitute Fayetteville Public Library for City of Fayetteville and Library Director
and Finance Manager for Mayor and Administrative Services Director for acceptance by the Board. Staff
requested that this policy, when adopted, be worded so any changes the city makes can be incorporated without
a Board vote each time. Counsel recommended that it contain the wording 'bring to the attention of the Library
Board any changes and, without objection, adapt the policy to the changes'.
New Business:
1. Planning Retreat: Schaper reported that Anders Dahlgren recommended not taking time away from the building
project at this time, but that if the will to do planning is still there to go forward. Staff recommends a big picture,
long-range planning effort, being careful not to generate a major list of tasks that would have to be completed in
the next two years. Board requested Schaper bring a proposal to them next month, using Dahlgren as a
facilitator.
Adjournment: M. Roberts moved to adjourn, L. Brewer seconded all voted aye.
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