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Home My WebLink About2003-01-20 Minutes1 Fayetteville Public Library Board of Trustees Regular Meeting 1/20/03 Prepared by Catherine Rew, Manager of Financial Services Board members present L. Gottsponer, S. Singleton, L Brewer, B. Schaffer, and M. Thomas, absent were M. Roberts and A. De Noble. Staff present: L. Schaper, S. Thomas and C. Rew. Others present: B. Kohler, Owner's Representative, & V. Chadick. Press present: Matt Wagner and Krista) Dearing. • The meeting was called to order at 4:05 p.m. by L. Gottsponer. M. Thomas moved to approve the minutes of the 12/16/02 regular meeting, L. Brewer seconded, all voted aye. • M. Thomas moved to maintain the current slate of officers, other than A. de Noble (out of country), B. Schaffer added L. Brewer to the nomination for secretary, S. Singleton seconded, all voted aye The slate of officers are: L. Gottsponer- president, M. Thomas- vice president, S. Singleton - treasurer, and L Brewer- secretary. • Library reports: Schaper reported a 20% increase in productivity for 2002. The hacking issue was discussed, with Trustees wanting to know what steps were taken to prevent another occurrence. Schaper explained steps taken and research on further steps and changes for new library. Schaper reported a mistake on Channel 40/29 saying library had closed for snow, when in fact we remained open until 6:00. A contract agreement is in process now with Walker Creative to develop our corporate identity. The FPL Foundation on Friday, January 17th announced the Imhoff -Anderson endowment gift of $100,000 for the Children's Read Aloud room. M. Thomas asked the percentage of space that the genealogy collection would have in the new library and noted that visits from both in town and out were down for this area. Schaper pointed out that although our circulation is up dramatically, it is still low for a college town of our size. S. Thomas reported that Saturday, January 18 was the largest circ day in the history of our library, with approximately 3,000 checkouts. • Old business: Building project - B. Kohler reported lots of concrete being poured at this time, with another large pour scheduled for Friday, January 241' at 5 a.m. He explained that this early time is necessary so that traffic will not cause the cement to stay on the trucks longer than the allowable 90 minutes. The contractor has been working 7 days a week to try to stay close to the schedule, Kohler asked to retract and restate an opinion about the overage on inspections, the specs as written by the architects were not overkill, but we have not been able to maximize efficiencies. M. Thomas asked about the scheduled meeting with Beaver Electric, Kohler replied that there is nothing to report, yet. Sean Wagner, the architect is evaluating the information supplied by Beaver. L. Brewer asked how cold is too cold to pour concrete, Kohler replied that there are chemicals that can be added to pour in both extreme cold and hot. Pension Plan- C. Rew reported that the retirement plan additions and revisions are complete, with no problems with implementation. • New Business: Reorganization of City Operations- Schaper reported that this will probably not take place at this time. We are gathering information and meeting with city staff and interested parties at this time. Meeting dates- Schaper asked that the Board consider a change of meeting dates of the January and February board meetings because of holidays. After discussion, Gottsponer asked for a motion, none was forth coming at this time. Schaper then asked to move the June meeting because of conflicts with weddings and ALA meeting. Board agreed to meet on the 9th of June. Schaper and S. Thomas reported on the successful results of involving Sen. Boozman's office in our e -rate quest. We should receive a check within 60 days for last year and the year before. • Adjournment B. Schaffer moved to adjourn and S. Singleton seconded, all voted aye and the meeting adjourned at 5:07..