HomeMy WebLinkAbout2002-11-18 MinutesFayetteville Public Library
Board of Trustees Regular Meeting
November 18, 2002
Prepared by Steven M. Thomas, M.L.S., Assistant Director
)Board members present: L. Brewer, B. Schaffer, S. Singleton, L. Gottsponer, A. De Noble, M.
Roberts. Library Staff present: L. Schaper, S. Thomas, C. Rew. Others Present: Vince Chadick,
Bob Kohler, members of the press.
The meeting was called to order at 4:40 by L. Gottsponner. The library board and staff had taken
a tour of the new library site from 4:00-4:30. L. Brewer moved to accept the minutes from the
previous meeting. M. Thomas seconded. All voted aye:
Director's Report: 1.) L. Schaper noted that the Library and Foundation's joint event to announce
the Willard and Pat Walker Foundation's $500,000 donation and celebrate the Library's 500,000
checkouts had gone well; 2.) L. Schaper noted that volunteer of the month letters had begun going
out from the Library Board; 3.) She noted that the exterior cladding issue for the new building had
been solved, and that brick would be used at a savings of approximately $40,000 over the original
budget; 4.) L. Schaper stated that Rebecca Wood had started as the FPL Foundation's new
director of development; 5.) L. Schaper stated that library staff was looking for appropriate ways to
honor staff members who have been at the library for a number of years and that Justine Holladay
completed 30 years of service in October.
Service Reports: S. Thomas discussed a talk that he recently gave at the University of Arkansas,
the success of the Library's new book club, the 500,000 checkout celebration, and the wrapping up
of the reorganization of the children's library.
Financial Report: 1.) C. Rew noted that money had been moved from the utility line of the budget
into building maintenance and that an extra $5,000 had been moved into the materials budget.
-She also noted that the cost of the elevator repair came in at approximately $11,800. 2.) C. Rew
displayed reformatted library report on the building project.
Counsel's Report/Staggered Board Terms: 1.) Vince Chadick noted that the AR Code related to
library boards had been amended by an Act in July of 2001, noting that the provision that a board
meinber may serve no more than two consecutive full terms had been deleted. He noted that the
act states that any trustee may succeed himself or herself and may serve for as many terms as
appointed. 2.) V. Chadick also stated that the act now reads that all board members appointed
after January 1, 1998 shall serve five year terms. 3.) To determine their terms, V. Chadick stated
that everyone appointed after this time should simply add five years from their appointment date.
4.) V. Chadick noted that the issue of multiple appointments lapsing at one time really couldn't be
solved by the Library Board, but would need to be addressed by the City — possibly by waiting for a
certain time after an appointment lapses before naming a replacement; 5.) It was decided that it
was not possible to reach a decision on this issue today and that further clarification with the City
Attorney was needed.
New Business: 1.) L. Schaper noted that an executive session is needed for the next board
meeting in order for the Library Board to complete her evaluation; 2.) S. Singleton commented that
it would be a good idea for the Library Board to send a thank you note to the hospital for their
support of our project for the reduced cost at which we purchased the land.
Adjournment: L. Gottsponer entertained a motion to adjourn the meeting at 5:30. M. Thomas
moved to adjoum. L. Brewer seconded. All voted aye.
