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Home My WebLink About2002-10-21 MinutesFayetteville Public Library Board of Trustees Regular Meeting October 21, 2002 Prepared by Steven M. Thomas, M.L.S., Assistant Director !Board members present: L. Brewer, B. Schaffer, S. Singleton, L. Gottsponner, A. De Noble, M. Roberts. Library Staff present: L. Schaper, S. Thomas, C. Rew. Others Present Matt Wagner, Anthony Childers; Vince Chadick, Hugh Eamest. The meeting was called to order at4:05 by L. Gottsponner. M. Roberts moved to accept the minutes from the previous meeting. L. Brewer seconded. All voted aye. Director's Report: 1.) L. Schaper noted that she and other staff members had been working diligently on low voltage and signage projects for the new building; 2.) L. Schaper.noted the success of the staff/volunteer party and gave a special thanks to Frank Sharp for use of the Ozark Smokehouse facility; 3.) C. Rew noted that the waterless urinals continue to work fine, and L. Schaper stated that there is another vendors of these products; 4.) L. Schaper discussed the completion of the City's competitive benefit analysis. 5.) Statistics: L. Schaper noted that circulation remained 18.9% up for the year. Service Reports: S. Thomas noted that FPL is on the final list for two Community Development Bloc Grants for Spanish-language materials and handicapped -accessible technologies. He also noted the reorganization of space within the Children's library. Financial Report: 1.) C. Rew stated that the elevator had been fixed; S. Singleton asked about the "events and miscellaneous" line within the budget. C. Rew said that most of this was for events paid for by other entities and that the income line for this item is also up. Building Project: 1.pB. Kohler noted that.the rock blasting was finished; he stated that we would be credited back $22,000 because they didn't blast as much as originally thought; 2.) B. Kohler stated that although a significant portion of the contingency funds have now been used, the project should be more predictable now that the project has completed excavation; 3.) B. Kohler also discussed the ongoing signage project. 4.) C. Rew stated that interests rates are down and projections for interest on the sales )tax collected for the new building are down. 5.) L. Schaper shared a draft of a spreadsheet to track construction and other expenses related to the new library and reminded everyone that this spreadsheet will be an approximation based on City reports. Staggering Board Terms: 1.) It was noted that the City Attorney has recommended that two positions- the ones added in 1998– be staggered by a coin flip. It was generally agreed that making one position a three year tern (ending 2006) and the other a four year term (ending 2007) would be the best staggering solution. 2.) L. Schaper stated that we would need to find out whether a partial term counts as one of the two terms that a board member may serve; 3.) No decision was reached on staggering the terms; it was decided that the issue would be discussed again at the next meeting. 4.) V. Chadick noted that the Attorney General in 1996 had issued an opinion that a partial term does count as a full term. The City Attorney has interpreted this opinion differently for the City. FPL Foundation Board of Directors: L. Schaper noted that the Foundation had recommended re- appointing two of its members: Martha Brewer and Dorothy Wood. B. Schaffer moved to accept the recommendation of the FPL Foundation and re -appoint the members; L. Brewer seconded. All voted aye. Other Business: 1.) A. De Noble stated that she will accompanying h her husband who will be teaching in Rome January -May of 2003 and that she will miss four meetings; 2.) L. Schaper noted the potential impact to FPL if the repeal of the sales tax on food and medicine takes place; 3.) Upon reviewing the letter to Mayor Coody on customer service improvements required by all City divisions, M. Roberts and A. De Noble urged the library to find a method to expand hours of operations. Adjournment: L. Gottsponner entertained a motion to adjourn the meeting at 6:10pm. M. Roberts moved to adjourn. S. Singleton seconded. All voted aye.