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Home My WebLink About2002-07-29 MinutesFayetteville Public Library Board of Trustees • Regular Meeting 7/29/02 , Prepared by Catherine Rew, Manager of Financial Services Board members present L. Gottsponer, S. Singleton, L. Brewer, B. Schaffer, M. Thomas, M. Roberts and A. deNoble. Staff present: L. Schaper, S. Thomas, and C. Rew. Others present: V. Chadick, H. Eamest, and B. Kohler. Press present: Matt Wagner arid Jenny Marberry. • The meeting was called to order at 4.05 p m by L. Gottsponer. L. Brewer requested a change in the previous minutes to note her attendance at the meeting. With that change, L. Brewer moved to approve the minutes of the 6/10/02 regular meeting, M. Roberts seconded, all voted aye. • Library Reports: L Schaper reported on the addition of handicapped parking and a loading zone in the front of the library. This was necessitated because of the breakdown of the freight elevator. We are still gathering •information on the possible repair of the elevator. Schaper reported on a successful meeting with the neighbors of the new library. She also reported that Downtown Rotary is the first service club to make a donation to the building fund. M. Roberts recommended that we make presentations to all such clubs; Schaper explained that this is happening. This is the first month (July) that circulation will top 50,000, with a total checkout projected at 58,000. Assistant Director, Steven Thomas, reported on the methods we are taking to deal with theft and vandalism of our collection. This month we discovered in excess of $3,000 art books that have been vandalized. This matter has been turned over to the police. In addition, Thomas detailed steps to be taken to retrieve our books that have been checked out, but not retumed. S. Singleton asked the number of people involved, Thomas indicated 60 In the last few months. M. Thomas asked if we could repurchase all of the art books, S. Thomas replied that some are out of print. C. Rew reported that the installation of new legal handicapped spaces has been put on hold until further Information is received on the cost of elevator repairs. • OId business: Building project - L. Schaper reported that diesel contamination was found on site possibly from an auto body repair shop or gas station that was located on the site many years ago and a plan is being developed to remove and treat the contaminated soil. Also, the specifications for excavation have been exceeded, meaning we hit rock that is going to be . more expensive to remove. Finally, the sawmill is on the city site and is sawing the trees from the project into lumber to be used for furniture in the new library and is being sawed for use by the Botanical Garden Society. Foundation — Gottsponer instructed Schaper to request reports from the Foundation. Counsel Report — V. Chadick reported that the City Council passed the resolution affirming the Fayetteville Public Library as a city library. The cafe memorandum of agreement is not yet complete; the actual lease will not be entered into until 30.60days prior to occupancy. The report detailing the fiduciary duties of Library Trustees is in process. • New Business: Signage -Schaper asked for guidance on the development of the corporate identity in order to start on the new building signage. Trustees requested that the corporate identity committee present 2-5 ideas for logos before a decision is made. Also, some Trustees would like to be able to make input on the choice of the design firm. Anne de Noble is the Board representative on the staff committee. Audit - C. Rew requested a decision from the Board en the issue of an annual audit. After discussion, it was decided to make no changes to the policy requiring an audit every three years, but Gottsponer requested that this be brought up annually. Funding Overview - Schaper reported that the city sales tax passed, and also the State had reallocated $500,000 for state aid for the entire state into the state budget. Gottsponer gave an overview of library property millages in general and how they work, and of the Washington County millage and how the allocations are made to Fayetteville Public Library a discussion followed on the possibility of having a city mil and no longer collecting the county mil in the city limits. S. Singleton pointed out that there is no inequity in funding, but there is the uncertainty of the equity of funding in the future. The Board asked that staff and counsel gather more information. • Adjoumment: L. Brewer moved to adjourn, M. Roberts seconded, all voted aye. The meeting adjourned at 5:50.