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HomeMy WebLinkAbout2002-05-02 MinutesFayetteville Public Library Board of Trustees Special Meeting May 2, 2002 4 p.m. Prepared by Steven Thomas, Assistant Director Board Members Present: L. Gottsponer, M. Roberts, M. Thomas, S. Singleton, B. Schaffer, L. Brewer. Absent: Ann de Noble. Staff present: L. Schaper, S. Thomas, C. Rew. Others present: Hugh Eamest. MS&R Project Manager Sean Wagner participated in the meeting by phone. Representatives of the press were in attendance. L. Gottsponer called the meeting to order at 4:05pm. 1. Discussion of the Building Project: a.) L. Schaper ran through the agenda items, stating that $700,000 was now earmarked for the project contingency. She also noted a budget adjustment for the project due to C.I.P. funds. She also stated that an additional $341,000 would be needed to fully implement the FPL smart library and conveyor system. She also noted that the exterior materials on the stairwell could be subject to change. b.) S. Wagner noted that the revised building. is "virtually identicar to the previous design with a few minor modifications to achieve cost savings. c.) L. Schaper noted that many of the things that were deducted from the cost of the project are items that can be re -added later. • 2. Resolution #1: S. Singleton moved to accept and L. Brewer seconded the following motion: "The Fayetteville Public Library Board of Trustees supports the recommendation of a contract for construction with Crossland Construction Company in the amount of $17,633,562. The Library staff and design team worked closely to make $2.1M in contract reductions including deletions, changes, and deferrals to arrive at this contract amount. The deferred items will be re- incorporated in the project at a later date as the project budget allows; and include landscape, low voltage systems, replacement cladding for the stairwells, interior signage, AV equipment and meeting room partition While the total project budget continues to be estimated at $23M, approximately $341,000 is needed to fully implement the smart library and conveyor system needed for labor avoidance." All voted aye. 3. Resolution #2: M. Roberts moved to accept and B. Schaeffer seconded the following motion: "The Fayetteville Public Library Board of Trustees supports the recommendation of a project contingency in the amount of $700,000." All voted aye. 4. Resolution #3: M. Thomas moved to accept and B. Schaeffer seconded the following motion: "The Fayetteville Public Library Board of Trustees supports the recommendation of a budget adjustment to fund the off-site improvements contained within the contract with Crossland Construction Company." All voted aye. M. Thomas moved to adjourn the meeting at 4:25pm. M. Roberts seconded. All voted aye. M. Thomas moved to re -start the meeting at 4:26. M. Roberts seconded. All voted aye. L. Schaper stated that she still needed to get the relevant paperwork signed and noted that City Council discussion of the project would happen at the agenda session on May 14`" and the regular session on May 21st. B. Schaeffer moved to adjourn the meeting at 4:28. L. Brewer seconded. All voted aye.