HomeMy WebLinkAbout2002-04-15 MinutesFayetteville Public Library Board of Trustees Regular Meeting 4/15/02 Prepared by Catherine Rew, Manager of Financial Services Board members present L. Gottsponer, S. Singleton, L. Brewer, B. Shaffer, M. Thomas, and M. Roberts. Staff present: L. Schaper, L. Greenwood, and C. Rew. Others present: V. Chadick, Ann de Noble, H. Eamest and B. Kohler. Press present: Matt Wagner and Jenny Marberry. • The meeting was called to order at 4:07 p.m. by L. Gottsponer. M. Roberts moved to accept the minutes from the 3/18/02 board meeting, L. Brewer seconded, all voted aye. • L. Gottsponer changed the agenda moving the building project to the top of the agenda without objection. At this time Ann de Noble was introduced to the board as the board candidate to be appointed• by the City Council on 4/16/02. Gottsponer reminded the Trustees what they had asked the Architects to do — get the building back into line within the budget. A workpaper showing direction was introduced with dollar amounts on some items and others still not finalized. The Trustees were asked to approve the direction. A discussion followed conceming the process for a final decision, the functional impact of the changes, and any altematives being considered for the pre -cast stone. Several Trustees were reluctant to consider the book drop and conveyance as an option, but agreed to let it remain under consideration. With this, all agreed that the direction was correct. When questioned about. the timeline, Schaper responded that we will be off by the number of weeks from bid opening to the new date of contract signing. Groundbreaking will still be held on 4/27/02 and everything is on track with that, beginning with children's activities at 9:00 a.m. and the official ceremony at 10:00 a.m. Questions were raised about trees, abandoned cars etc., the Trustees were assured that Elizabeth Mitchell had all of these items and ovemight security under control. • Library Reports: M. Thomas asked if VPN was secure, Schaper replied that we do not have wireless service. M. Roberts requested that we start keeping total hours of service on volunteers and have some formal recognition of set hours of service, he also requested that 'council, V Chadick, reschedule the board training event from May to June. Chadick agreed. L. Gottsponer asked when we would get feedback from state on information we had provided and was told that state does not publish this information but passes it on to PLA. L. Greenwood noted that approximately 50 library cards were issued at the baby fair. C. Rew reported that audit field work was complete and that audit report should be issued shortly. • Old Business: V Chadick, Library counsel, presented amended Foundation by-laws as approved by the Fayetteville Public Library Board of Trustees for signature. Chadick also explained that he was working on a memorandum of understanding with Arsagas, which is short of being a lease — this allows for changes prior to project completion. The actual lease will be finalized after the building and cafe are complete. Also, Chadick reported that he believes we will have a draft ordinance as to our relationship with the City by 'the next Board meeting. M. Roberts asked if Foundation could give money to anyone other than the library and Chadick answered that this would breach their fiduciary duty as outlined in the Foundation by-laws. • B. Schaffer took this opportunity to welcome Ann deNoble to the library board and to thank Richard Alexander for his willingness to give his time to this board and move the new library project forward. • Adjournment: M. Thomas moved to adjourn, M. Roberts seconded, all voted aye. The meeting adjoumed at 5:20 p.m.