HomeMy WebLinkAbout2002-03-18 MinutesFayetteville Public Library Board of Trustees Regular Meeting 3/18/02 Prepared by Catherine Rew, Manager of Financial Services Board members present L. Gottsponer, S. Singleton, L. Brewer, and M. Roberts, not in attendance were: M. Thomas, R. Alexander , and B. Schaffer. Staff present: L. Schaper, S. Thomas, L. Greenwood, and C. Rew. Others present: V. Chadick. Press present: Matt Wagner, Eric Howerton, and Charlie Allison. • The meeting was called to order at 4:03 p.m. S. Singleton moved to accept the minutes from the 2/19/02 board meeting, M. Roberts seconded, all voted aye. • Library Reports: L. Schaper reported on attending the PLA conference in Phoenix AZ Others attending were S. Thomas, L. Greenwood, and G. Golden. The focus of the group at this convention was "smart library" technologies for the new building and how they integrated with each other. Schaper also reported that patron visits appear to be down because of non-operational counters. S. Thomas expressed his gratitude for the many book donations over the last year that have been added to the collection. Thomas also expanded on the possibilities of library cards being multi-functional (paying fines & fees, printing cost etc. with a library card). Schaper reported that the community room usage figures will no longer be reported each month although the information will still be available if needed. Rew reported that building repairs and maintenance continue to be over budget. Also, due to the audit being preformed this year, the balance sheet will reflect the accruals that are normally only reported on the City books. • Old Business: Schaper reported that the waterless urinal has been installed in the current library. Cathy will be sending quarterly reports to the Arkansas Department of Health for evaluation purposes. The City Tree Harvest Selection Committee met and selected a vendor. Negotiations are in process. Schaper also reported on the progress Dr. Cross has made on the fuel cell project. A pre-proposal for a National Science Foundation grant was submitted with letters from area corporations including Arkansas Westem Gas in support of the project. On the issue of a smoke free campus, Schaper reported that the library trustees can designate the building to be smoke free, but must make a recommendation to the Fayetteville City Council, which would decide if the campus should be smoke free. S. Singleton requested that staff gather information from other entities that have a smoke free campus and see how successful this has been. Schaper reported that the bid opening had been moved to March 27,2002 and that addendums are being issued as needed. The Owners Representative contract is on the consent agenda for the 3/19/02 city council meeting. The bid.waiver for construction of utility duct banks was approved by City Council 2/5/02. Schaper reported that the Fire Marshall and City Engineer requested that a fire hydrant be moved—this would cost $1300 for engineering work. Schaper reported that the new library would still be the "Fayetteville Public Library", but a resolution is needed to name the building. S. Singleton moved "with great gratitude" to recommend that the Fayetteville City Council pass a resolution naming the new library "Fayetteville Public Library Blair Memorial Building", L. Brewer "with great gratitude" seconded, all voted aye. Schaper provided an update that included proposed speakers, budget, activities and design. The Trustees accepted the group of speakers: Louis Gottsponer, Louise Schaper, Jim Blair, Ann Henry, Jeff Scherer and Mayor Coady. S. Singleton moved that a letter to the editor be written to thank the public for supporting the library sales tax. It was determined that a motion was not needed. L. Gottsponer directed that a letter be written and signed by both board and staff. C. Rew reported that D & 0 insurance had been obtained. This insurance also covers the Friends and the Foundation. The policy has not yet been received. V. Chadick, library counsel, proposedone correction and numerous revisions to the by-laws of the Fayetteville Public Library Foundation (as included in the 3/18/02 board packet). L. Brewer moved to amend the Fayetteville Public Library Foundation by-laws as proposed by counsel, S. Singleton seconded, all voted aye. Chadick also reported that the initial lease with Arsaga's should be in place prior to groundbreaking, and that the resolution City/Library is still in the works. • New Business: L. Schaper presented "Delivering Core Library Services –A Planning Guide for 2002 and Beyond". M. Roberts moved to adopt this guide, L. Brewer seconded, all voted aye. L. Schaper reported that she spoke to our Master Plan consultant Anders Dahlgren at PLA and he suggested we seek public input on service delivery ideas again about 6 months after the new library opens. Gottsponer asked if the building program should be revisited, Schaper answered that this is being tweaked as the process goes on. • Adjournment: L. Brewer moved to adjourn, M. Roberts seconded and all voted aye, meeting adjourned at 5:45 p.m.