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HomeMy WebLinkAbout2001-12-17 MinutesFayetteville Public Library Board of Trustees Regular Meeting December 17, 2001 Prepared by Catherine Rew, C.P. A., Manager of Finance and Facilities Board members present: L. Gottsponer, M. Thomas, B. Schaffer, L. Brewer, S. Singleton. & M. Roberts. Staff members present were: L. Schaper, C. Rew, S. Thomas and L. Greenwood. Others present: Vince Chadick, Charlie Allison, Matt Wagner, Hugh Earnest. The meeting was called to order at 4:05 p.m. by L. Gottsponer. L. Brewer moved to approve the minutes of the November 19, 2001 meeting, B. Schaffer seconded, all voted aye. Councils Report: V. Chadick reported that he is meeting tomorrow (12/18/01) with city attomey, Kit Williams to get paperwork to go to City Council to formalize the relationship between the Fayetteville Public Library and the City of Fayetteville. Library Reports: L. Schaper reported on a successful managers retreat. Progress was made in defining core services and -long range direction as well as looking at some current opportunities and issues. Schaper asked the Board to clarify last months discussion about making the final decision on the Cafe RFP. Board asked to be informed of the recommendation by the committee so they could respond if anyone had strong feelings about the choice. L. Schaper reported on various meetings conceming the new library, including one with Dr. Robert Cross from the UA, who will be working with us on fuel cell technology. The board expressed appreciation to S. Thomas and his staff for again having • almost all the books on the New York Times best books list. Old Business: • Building Project: L. Schaperreported that sales tax collections for month of September (paid to city in November) were better than feared and actually better than previous year. Groundbreaking for the new library is tentatively scheduled for April 27th, mid morning, and will include celebrations involving all age groups of library users. S. Wagner is making good progress in finding uses for our construction debris that will keep it out of the landfill. There are currently many meetings taking place dealing with the many details of the new building. Schaper asked for clarification on including gates in bid requirement for the new building. After meeting with City personnel including police and Hugh Eamest, gates were not recommended by staff. It was agreed that the bid will go out with power and data lines in place for future bar gates. • WCLS: The Quorum Court voted pass amendment 14.2, conceming County Library Board members. The mayor of Fayetteville will recommend the member for Fayetteville. The representatives no longer have to live in the city they represent and the at -large member represents only the libraries without representatives and the rural areas. New Business: • Proposed Benefit Changes: S. Singleton moved and M. Roberts seconded a motion adding city long-term disability coverage for fulltime library employees working. All voted aye. M. Thomas moved and L. Brewer 'seconded a motion changing the retirement plan contribution to 10% for 2002. All voted aye. Attachments: • M. Roberts noted that the library was mentioned in the editorial in the AR Demoorat Gazette about NWACC. He further thanked L. Schaper and J. Scherer for urging these meetings and suggested all board members write Mr. Scherer a personal thank you. He further proposed the Director send a letter thanking the editorial board of the Democrat Gazette. All agreed. M. Thomas also thanked Hugh Eamest for his support. Executive Session • At 5:10, M. Thomas moved and.S. Singleton seconded a motion to go into Executive Session to conduct the Director's perfornance review. All voted aye. Return to regular session • At 5:45 p.m., M. Roberts moved and S. Singleton seconded a motion to return to regular session. All voted aye. No public announcements were made. • The Board then agreed to change the January meeting from the 21st to the 22st at 4 p.m. M. Thomas requested a regular financial summary from the FPL Foundation. • M. Thomas moved and L. Brewer seconded a motion to adjoum. All voted aye. The meeting adjoumed at 5:50 p.m..