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HomeMy WebLinkAbout2001-11-19 MinutesFayetteville Public Library Board of Trustees Regular Meeting November 19, 2001 Prepared by Lolly Greenwood, B.A., Manager, Children's Services Board members present: L. Gottsponer, M. Thomas, M. Roberts, R. Alexander, B. Schaffer, L. Brewer, S. Singleton. Staff present: L. Schaper, C. Rew, L. Greenwood. Also present:. Library attorney Vince Chadick. The meeting was called to order at 4:04 p.m. by L.Gottsponer. R. Alexander moved to accept the minutes from the previous meeting. L. Brewer seconded. All voted aye. Director's Report: 1.). L. Schaper reported that the Volunteer/Staff party held at the Smokehouse was a great success. 2.) Discussed the need to continue to refirie emergency procedures. 3.) Because our library card supply is almost depleted, a new card was designed by Blackwood Martin as a donation. 4.) Because of a high percentage of ILL request not picked up, the library will institute a $1.00 fee in 2002. Service Reports: 1.) Volunteer Services: L. Schaper reported for B. Ford that the management changeover transition has gone smoothly. 2.) Children's Services: L. Greenwood commented on the recent programming that included Lock In #5 and Halloween Storytelling. Commended S. Walker for organizing and hosting the Lock In. 3.) Public Services: L. Schaper reported on a now resolved Baker and Taylor ordering problem as a result of the computer changeover, as well as the demand for materials related to the current world crisis. Performance and Measures: Library usage and numbers are back up for October. Noted that periodicals had incorrectly been included in the total of items added to the collection, but this has been resolved. Over 18,000 items have been added in '01, compared to 16,000 in 2000, thanks in part to excellent donations. Financial Report: C. Rew reported that the budget is on target, given some line item budget adjustments. She presented a proposed budget adjustment. L. Brewer moved, R. Alexander seconded a motion to approve the proposed budget adjustment. All voted aye. Following a discussion re: budget adjustments, R. Alexander moved and M Roberts seconded a motion to approve a policy allowing the library director to make budget adjustments $10,000 and under and staff $1000 and under. Anything over $10,000 requires Board approval. All voted aye. C. Rew further reported the library's audit will be in March to coincide with the City. Old Business: 1 Building Project: Sales tax receipts appear to remain on target through August. September figures are not in yet The building construction documents are over 50% complete. Following a discussion re: the opening and closing of the parking deck, it was decided to bid the deck with a gate, then decide later with input from the City whether this will be considered a public parking deck. The City approved additional geo- technical investigation. 2.) 2002 Budget: Submitted budget reduction proposal to the City. Library scored high on the recent City survey, which will hopefully have an impact on budget decisions. 3.) Council Report: V. Chadick reported on recent meetings with the City next steps re. relationship to library. 4.) WCLS: the most recent proposal from JP Casey Copeland has 5 members with no city affiliation who represent the county as a whole. The FPL Board stated that they support population numbers in deciding county allocation. Other Business: Following a discussion on the type of wood to be used in the new building (walnut vs. cherry), R. Alexander moved to select cherry as the wood for the new library. L. Brewer seconded. All voted aye. At 5:10 p.m. S. Singleton moved to adjourn to executive session. R. Alexander seconded and all voted aye. At 5:25 p:m. R. Alexander moved to return to regular session. B. Schaffer seconded and all voted aye. No action was taken in executive session. However, L. Schaper will make sure all Trustees get the performance evaluation form for the Director's 2001 evaluation. In addition, M. Thomas talked about the importance of every Trustee contributing to the capital campaign for the new library. M. Thomas moved to adjourn and R. Alexander seconded. All voted aye. The meeting adjoumed at 5:30 p.m.