HomeMy WebLinkAbout2001-10-15 MinutesFayetteville Public Library Board of Trustees Regular Meeting October 15, 2001 Prepared by Steven M. Thomas, M.L.S., Manager of Public Services Board members present: M. Thomas, M. Roberts, L. Brewer, S. Singleton, B. Schaffer. Staff present:. S. Thomas, L. Schaper, C. Rew; L. Greenwood. Also present: Library attorney Vince Chadick. The meeting was called to order at 4:05 by M. Thomas. S. Singleton moved to accept the minutes from the previous meeting. L. Brewer seconded. All voted aye. Director's Report: 1.) L. Schaper noted that two p/t positions were filled with individuals having Spanish language abilities. 2.) Three staff members attended the recent Hispanic Phenomenon conference at the University of Arkansas. 3.) L. Schaper had a meeting at UA Computing services concerning the future of the I -Net — a proposed high-speed method of connectivity for schools, libraries, government. 4.) The land purchase is moving forward. 5.) There is a new address for the future library — 401 West Mountain. Service Reports: 1.) Children's Services: L. Greenwood discussed computer usage and talked about Kent Walker, a member of our Teen Advisory Board, working with our architects to do some computer generated images of the new library. 2.) Public Services: S. Thomas discussed staffing changes and promotions at FPL. Performance Measures: L. Schaper noted that library usage was down a bit this month due to the September 11th attacks; however, it was still higher than expected given the circumstances. Financial Report: 1.) C. Rew noted that fines and fees were significantly down. due to the three jays of SWB DSL downtime in late August. 2.) C. Rew discussed. a potential budget revision including a few changes to budget lines for the remainder of the year, i.e. wages/salaries, books/materials, building maintenance, and furniture and equipment. M. Roberts moved to accept the changes to the 2001 budget, L. Brewer seconded. All voted aye. New Business/Building Project: 1.) L. Schaper noted an error in this year's annual report . concerning the income figure listed corrections were made after about 300 copies were distributed. She also presented current sales tax figures: 2.) L. Schaper noted that since the Cafe RFP was sent out there was one rejection and one compariy expressing significant interest. 3.) Staff has been working on millwork specifications for MS&R and on a technology plan. 4.) We're beginning to get specifications for the HVAC system. Counsel's Report: 1.) V: Chadick stated that he didn't have anything new to report concerning the relationship of FPL to the city. He is looking at the adequacy of the Library's financial reporting. V. Chadick thought that an affirmation of FPL's relationship with the City could likely occur before the end of 2001. 2.) V. Chadick stated that it was clear to him that it was possible for Fayetteville voters to vote on a proposal to switch their 1 mil county tax supporting the library to a 1 mil city tax supporting the library without first revoking the 1 mil tax altogether. Other Business. 1.) A variety of building issues were discussed. L. Schaper expressed concerns about some of the proposed technology, i.e. book conveyance system, self -check, working effectively in conjunction with current WCLS technologies and infrastructure. 2.) V. Chadick reported on his initial research re: covenants/codiciles on the existing library building that would impact its future use. He stated that it is clear that the FPL Board of Trustees is the sole owner of the land. Adjournment: M. Roberts moved to adjourn at 5:30. S. Singleton seconded. AN voted aye.