HomeMy WebLinkAbout2001-09-24 MinutesFayetteville Public Library
Board of Trustees
Regular Meeting
September 24, 2001
Prepared by Steven M. Thomas, M.L.S., Manager of Public Services
Board members present: M. Thomas, M. Roberts, L. Brewer, S. Singleton, L. Gottsponer, B. Schaffer. Staff
present: S. Thomas, L. Schaper, C. Rew; L. Greenwood. Also present Vince Chadick and Matt Lawrence.
The meeting was called to order at 4:10 by L. Gottsponer. L. Brewer moved to accept the minutes from the
previous meeting. M. Thomas seconded. All voted aye.
Director's Report: 1.) L. Schaper reported that FPL has received an intem from the Northwest Technical
institute, who will work 160 hours at the library — helping with a variety of computing and networking issues;
2.) FPL has formed a partnership with Ana Perez, a teacher of ESL at Woodland who is working in
conjunction with our Homework Helpers program to provide homework help to K-12 native Spanish
speakers; 3.) L Schaper will attend an October 11 meeting with DOE representatives; 4.) L. Schaper
commended C. Rew on dealing with FPL events on September 11 and discussed our application for a
Community Development Block Grant.
Service Reports: 1.) Volunteer Services- L. Schaper announced that Renee Mahon has been promoted to
Grade 9, Library Associate III. Bob Fordwill take over the position of Manager of Volunteer Services; 2.)
Children's Services: L. Brewer praised Summer Reading Program statistics and S. Singleton noted the -
series of increases; 3.) Public Services: S. Thomas noted the sizeable book donations received this year.
Performance Measures: L. Schaper noted that our projected circulation for the year as of the end of
August was 491,695. She also noted that we are now tracking holds statistics and noted the impact on our
library of the September 11 events and the fact that our catalog was down for three days in late August.
Financial Report: 1.) C. Rew noted that WCLS had distributed an additional $2,630 to each library within
the system; she also noted that, overall, the budget is in good shape, although we're still working on the
supplies line item and are almost out of repair money.
bld Business: L. Schaper noted a letter from Kim Hesse and discussed the sales tax projection for the
new public library, stating that the first half of the collection period looked "reasonably good."
Counsel's Report: V. Chadick stated that he had met with the city regarding the library and its structure,
the City will consider an ordinance finalizing this relationship; Also, he stated that the City Attorney liked
FPL's history and resolution. He stated that although there are some administrative issues relating to the
library's funds and the city treasury, the FPL Library Board clearly has ultimate authority over expenditures
of all library monies.
New Business: S. Singleton moved that FPL recommend to the City of Fayetteville to go forward on the
purchase of the land for the new library. M. Roberts seconded. All voted aye.
Library Cafe: L. Schaper noted that she had created the next draft of the RFP for the cafe' in the new
library. Several issues related to this were discussed: 1.) L. Schaper noted that we would probably want to
increase the timeline for vendor responses to around December 1, 2001; 2.) V. Chadick noted the necessity
for making the RFP as general as possible; 3.) L. Gottsponer noted that we might want to note in the RFP
that FPL reserved the right to interview applicants, as necessary; 4.) L. Schaper also noted the creation of
the selection committee, which will include B. Schaffer, Heather Daniel, and three library staff members.
Building Project L. Schaper noted that the City is not be pursuing construction management services on the
library project because of time frame and legal questions; L. Schaper also noted new cherry and walnut
samples which have been provided by MS&R.
WCLS: L. Schaper noted the upcoming meeting of the County Services Board of the Quorum Court at
which representation on the county library board will be discussed and voted on.
M. Roberts moved and M. Thomas seconded motion to adjourn at 5:05. All voted aye.
