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HomeMy WebLinkAbout2001-08-14 MinutesFayetteville Public Library Board of Trustees Regular Meeting August 14, 2001 Prepared by Catherine Rew, C.P. A., Manager of Financial Services Board members present: L. Gottsponer, M. Thomas, B. Schaffer, L. Brewer, S. Singleton. &. M. Roberts. Staff members present were: L. Schaper, C. Rew, S. Thomas and L. Greenwood. Others present; Sean Wagner, Jim Foster, Leanne Larson, John Williams,Vince Chadick, Matt Lawrence, Charlie Allison, Matt Wagner. The meeting was called to order at 4:00 p.m: by L. Gottsponer. M. Thomas moved to approve the minutes of the July 16, 2001 meeting, B. Schaffer seconded, all voted aye. Library Reports: L. Schaper reported that most of the month was spent working on the 2002 Budget, the materials & flow committee (for the new library), Cafe RFP(new Library) and various facility issues. C. Rew reported on legislative changes to pension plans and that the library would be updating our plan to be in compliance with the help of Bank of Oklahoma. Old Business: • Building Project Michael Thomas moved and Lorraine Brewer seconded to.approve the Final Interiors Presentation to the new building including the interior architecture, interior design, finishes, and the general direction for the public space furnishings. This will release that portion of the project to begin final construction documents anticipating documents to be complete for public bidding in January of 2002. Note: Prior to the bidding of the fumishing contracts, MS&R will make a final presentation to the library staff and the board for informational purposes. S. Singleton asked for clarification of some definitions from the presentation the previous night. A discussion took place concerning the wood to be used (cherry or walnut) and also about the fumishings. After discussion, the motion was amended to read "to approve the Final Interiors Presentation to the new building including the interior architecture, interior design, finishes, and the general direction for the public space furnishings. This will release that portion of the project to begin final construction documents anticipating documents to be cofnplete for public bidding in January of 2002. Note: Prior to the bidding of the furnishing contracts, MS&R will make a final presentation to the library staff • and the board for approval," all voted aye. . L Schaper reported that this item wouldbe on the Large Scale Development agenda Monday, August 27th at 5:30 and encouraged all board members to attend. Also, three brick panels have been erected on site, Sean Wagner requested that board members go by and view these. The masonry work was provided free of charge by Larry Walker for the specified brick samples. Two samples (on right) demonstrate the specifications: one is the correct color (but shorter than specified), the other is the correct size (Norman) with paper cut and sanded finished. The third sample (on left) is a wire cut (more straight, machine edge). Wagner also reported on interest by the Arkansas Energy Office in assisting in finding partners for the library in bringing new & innovative types of energy sources to the new library. L. Schaper reported on meeting with Hugh Earnest to discuss construction management issues. S. Wagner discussed some of the pluses and minuses of this type of arrangement. S. Wagner reported that he would have available on Wednesday, August 15th, a preliminary LEEDS report for all board members. He reports that we are hovering between bronze certification and silver. • Counsel's report: Vince Chadick offered a resolution to ask the city to affirm the Fayetteville Public Library's establishment in 1959 and current operation. He stated that we would prefer an ordinance in keeping with 1993 legislation, but other language proposed would be acceptable since it would be consistent with the law at the time of establishment in 1959. M. Roberts moved and B. Schaffer seconded accepting this resolution, all voted aye. New Business: • Foundation Appointments: L. Brewer moved and S. Singleton seconded to re -appoint Louis Gottsponer and Kay Pickett to a second 3 year term (9/1/01-8/31/04) and Jim Blair to a first 3 year term (9/1/01-8/31/04). All voted aye. • Auditor Recommendation: C. Rew recommended that the accounting firm Arthur Anderson of Dallas be selected as the Library auditors for 2002. M. Thomas moved and M. Roberts seconded this, all voted aye. • 2002 Budget Submission_ to City of Fayetteville: M. Thomas moved to approve the budget submission, L. Brewer seconded, ail voted aye. • L. Schaper provided a copy of city survey to all board members, also reported on the internet sign on procedure, and discussed structural soundness of the current building. At 6:30 B. Schaffer moved to adjourn, S. Singleton seconded, all voted aye.