HomeMy WebLinkAbout2001-06-21 MinutesFayetteville Public Library Board of Trustees Regular Meeting June 21, 2001 Prepared by Steven Thomas, M.L.S., Manager of Public Services Board members present: M. Thomas, S. Singleton, M. Roberts, L. Brewer. Staff members present: L. Schaper, L. Greenwood, C. Rew, S. Thomas. Others present: Cad Koffler (WCLS Board), Hugh Ernest (new Director, Urban Development, City of Fayetteville), Sean Wagner (project architect, MS&R), and press representatives from The Northwest Arkansas Times and Moming News. 1. The meeting was called to • order at 4:05 pm by M. Thomas. S. Singleton moved and L. Brewer seconded a motion to approve the minutes of the May 21 a and 22d meetings. M. Thomas asked that the May 22 minutes be amended to say M. Thomas moved to adjourn. All voted aye as amended. 2. Library Reports: 1.) L. Schaper and S. Thomas discussed the °adopt•a-shelf program, under which volunteers will assist with the upkeep of the collection; 2.) Hugh Ernest, Director of Urban Development at the city, was introduced to the Library Board; 3.) L. Greenwood discussed the success of the summer reading program, which already has 887 participants. She predicted that the department will likely meet their goal of 1,000 participants; 4.) S. Thomas discussed the film series, circulation statistics, and the filling of the vacant reference librarian position. 3. Financial reports: 1.) C. Rew said that utilities at the library were coming into line and that she was feeling better about this budget line. However, she also stated that FPL is over budget for building maintenance, although she has applied for reimbursement from the city for air conditioning purchases. C. Rew also stated that other budget lines are essentially on target. 4. Old business: a. Collection Development Policy: L Brewer moved and M. Roberts seconded a motion to accept the collection development policy as written. L. Schaper noted that work remained to be done for children's and reference collection development policy. All voted aye. b. $ullding Update: S. Wagner stated that his design team had been making modifications to the second floor of the building and were finalizing the large-scale development application. He hoped the project would receive approval by the end of August. He also had met with city staff on the subject and commended the staff members for their professionalism. A formal submission was made to City Council concerning certification in the LEED Green Building program. If approved, it is likely that the library will be the first certified green building in Arkansas. L. Schaper discussed fumiture and design concepts explored at NEOCON. She also presented cork samples and stated that the date for the final public presentation had been moved to August 13 with the Board meeting on August 14. M. Thomas inquired about solar panels and Hugh Eamest offered help through a contact. L. Schaper also stated that the library would seek to purchase land for the building as soon as large-scale development is completed. S. Wagner also discussed possibilities surrounding using a construction manager for the project and shared Hot Springs arrangement in this regard. 5. New Business: a. Washington County Library Board. L. Schaper said that the Quorum Court was proposing a change to the WCLS Library Board which would move its membership from 5 to 7 members. This would decrease FPL's representation to 14%. M. Roberts moved and S. Singleton seconded the following motion: In response to the proposed change in the make-up of the Washington County Library Board from 6 to 7 members, the Fayetteville Public Library Board of Trustees: • Understands the concerns of certain communities who have had on-going representation, but with the passage of Ordinance 2001-28 have aftemating representation with other communities. • Understands that the primary responsibility of the County Library Board is allocating the library millage and other funds and determining service level offerings. • Therefore can only support an ordinance that ensures equitable representation based on population for each city with a municipal public library now and in the future. By expanding the board from 5 to 7 members, Fayetteville's representation will shrink to 14% even though it has 51% of the population of all cities with municipal libraries and 37% of the total county population. All voted aye. M. Roberts moved and L. Brewer seconded motion to adjourn at 5:15. All voted aye.